Executive Assistant

Australian Investors Association; London; Hybrid; GBP 15,000 - 23,000; Part time

Job summary

The Australian Investors Association seeks a part-time Executive Assistant in London to support Managing Directors and Directors within a fast-paced investment banking environment. This role entails managing calendars, travel arrangements, and a variety of administrative tasks aimed at enhancing efficiency and communication within the team. The ideal candidate will possess robust organizational skills, discretion, and a keen attention to detail while thriving in a dynamic work setting.

Benefits

Hybrid Working

Competitive salary

30 days holiday plus bank holidays

Life Assurance and Private Healthcare

Flexible benefits including Retail Discounts

Volunteering leave per year

Qualifications

• Previous relevant experience as a Personal/Executive Assistant within the finance industry.
• Strong attention to detail and ability to communicate clearly, concisely and confidently.
• Discretion and ability to handle sensitive matters confidentially.

Responsibilities

• Coordinating complex calendars and schedules for senior bankers.
• Facilitating travel plans with minimal disruption.
• Establishing trust for handling extensive correspondence on behalf of senior bankers.

Skills

Organisational Skills

Attention to Detail

Communication

Discretion

Multi-tasking

Job description

Job ID:R0376600 Listed: 2025-04-28 Regular/Temporary: Regular Location: London

Position Overview

Job Title Executive Assistant (Part-Time, 2 days per week)

Location London

Corporate Title No Corporate Title

This is an Assistant role within Origination & Advisory (O&A) in the Investment Bank. O&A offers a comprehensive range of advisory and capital-raising services to clients.

In this role, you will be supporting three Managing Directors and two Directors within a sector coverage team, with their client liaison needs

O&A is a fast paced, driven, and energetic environment, to be effective in this demanding role you will need to be able to think quickly to prioritise multiple urgent tasks, display good time management, have exceptional communication skills and a keen attention to detail.

This a part time position working 2 days per week, Thursday and Friday.

What Well Offer You

A healthy, engaged and well-supported workforce are better equipped to do their best work and, more importantly, enjoy their lives inside and outside the workplace. Thats why we are committed to providing an environment with your development and wellbeing at its centre.

You Can Expect

• Hybrid Working - we understand that employee expectations and preferences are changing. We have implemented a Hybrid Working Model that enables eligible employees to work remotely for a part of their working time and reach a working pattern that works for them
• Competitive salary and non-contributory pension
• 30 days holiday plus bank holidays, with the option to purchase additional days
• Life Assurance and Private Healthcare for you and your family
• A range of flexible benefits including Retail Discounts, a Bike4Work scheme and Gym benefits
• The opportunity to support a wide ranging CSR programme + 2 days volunteering leave per year
  
  

Your Key Responsibilities

• Coordinating complex calendars and schedules for senior bankers to ensure effective time management and prioritisation of engagements where necessary
• Facilitating travel plans of all team members with minimal disruption, including planning, and booking detailed travel itineraries (flights, hotels and visas), organising travel meetings and reimbursement of travel expenses
• Coordinating the submission of business expenses for personal remittance in a timely fashion
• Run point on setting up meetings across multiple time zones, booking rooms, organising passes and coordinating catering where necessary to ensure events are able to run without disruption
• Establishing trust in order to be able to handle extensive telephone and email correspondence on behalf of senior bankers
• Working with other assistants where necessary to ensure support needs are covered during short-term absences
  
  

Your Skills And Experience

• Previous relevant experience as a Personal/ Executive Assistant within the finance industry
• Solid organisational skills with a focus on complex diary management
• Strong attention to detail and ability to communicate clearly, concisely and confidently
• Discretion and ability to handle sensitive matters confidentially at all times
• Ability to prioritise, work under pressure and multi-task and ability to take initiative and be resourceful when finding solutions for their bankers
• Team player, supporting colleagues & peers where necessary
  
  

How Well Support You

• Training and development to help you excel in your career
• Flexible working to assist you balance your personal priorities
• A culture of continuous learning to aid progression
• A range of flexible benefits that you can tailor to suit your needs
• We value diversity and as an equal opportunities employer, we make reasonable adjustments for those with a disability such as the provision of assistive equipment if required (for example, screen readers, assistive hearing devices, adapted keyboards)
  
  

About Us

Deutsche Bank is the leading German bank with strong European roots and a global network. Click here to see what we do.

Deutsche Bank in the UK is proud to have been named in The Times Top 50 Employers for Gender Equality 2024 for five consecutive years. Additionally, we have been awarded a Gold Award from Stonewall and named in their Top 100 Employers 2024 for our work supporting LGBTQ+ inclusion.

We strive for a culture in which we are empowered to excel together every day. This includes acting responsibly, thinking commercially, taking initiative and working collaboratively.

Together we share and celebrate the successes of our people. Together we are Deutsche Bank Group.

We welcome applications from all people and promote a positive, fair and inclusive work environment.