Executive Assistant

Huntress; London; On-site; GBP 35,000 - 55,000; Full time

Job summary

A prestigious Private Equity firm in Chelsea is seeking an exceptional Executive Assistant for a 12-month maternity cover. This fast-paced role involves supporting the Investor Relations and Investment teams by managing calendars, coordinating communications, and planning events, ideal for a proactive and organized candidate with experience in financial services.

Benefits

25 days annual leave, plus full closure over the Christmas period

Private healthcare, dental cover, and income protection insurance

Lunch provided every Monday; coffee, tea, and snacks available daily

Qualifications

• Prior EA experience within financial services (ideally Investor Relations).
• Able to manage multiple deadlines in a fast-paced environment.
• Strong discretion when handling confidential information.

Responsibilities

• Provide EA support to a 3-member Investor Relations team.
• Organise and coordinate high volume of meetings and events.
• Manage calendars, schedules, and correspondence.

Skills

Outstanding written and verbal communication skills

High proficiency in Microsoft Office

Attention to detail

Proactive and professional

CRM experience (e.g., DealCloud)

Tools

Microsoft Office

DealCloud

Job description

Executive Assistant to Investor Relations Team- FTC Maternity Cover (12m)

LOCATION: Chelsea, London

Office-Based Monday – Thursday, with the flexibility to work from home on a Friday

A prestigious Private Equity firm is seeking an exceptional Executive Assistant to support its Investor Relations and Investment teams during a 12-month maternity cover. This is a fast-paced, highly visible role where you'll work closely with senior stakeholders, manage busy calendars, organise events, and coordinate high-level communication with investors, advisors, and portfolio companies.

The ideal candidate will have solid experience supporting Investor Relations or similar functions within financial services, and will be proactive, discreet, and highly organised, with a meticulous eye for detail.

Key Responsibilities:

• Provide EA support to a 3-member Investor Relations team and selected investment professionals
• Organise and coordinate a high volume of meetings and events
• Prepare meeting materials, agendas and take minutes
• Book complex international travel and accommodation
• Manage calendars, schedules, and correspondence
• Maintain CRM records (DealCloud) and filing systems
• Prepare investor documents and assist with project work
• Coordinate internal and external communications
• Process expenses and manage invoicing support
• Liaise with investors, advisors, and EAs across the portfolio

Requirements:

• Prior EA experience within financial services (ideally Investor Relations)
• Outstanding written and verbal communication skills
• High proficiency in Microsoft Office and video conferencing tools (Zoom, MS Teams)
• Ability to prioritise tasks and manage multiple deadlines
• Confident, professional and proactive in a fast-paced environment
• Strong attention to detail and discretion when handling confidential information
• CRM experience (e.g., DealCloud) is desirable
• Additional languages are a plus, but not essential

Benefits:

• 25 days annual leave, plus full closure over the Christmas period
• Private healthcare, dental cover, and income protection insurance
• Lunch provided every Monday; coffee, tea, and snacks available daily