Executive Assistant

Lightbox Ent; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading London-based production company is seeking an Executive Assistant and Office Manager to support senior staff and manage daily office operations. This full-time role requires strong organizational skills, office experience, and the ability to work with diverse teams. The position offers insight into the film and TV industry, along with opportunities to partake in exciting projects.

Qualifications

• Previous experience in an office environment is essential.
• Ability to manage multiple priorities in a fast-paced setting.

Responsibilities

• Managing diaries and scheduling meetings/calls.
• Booking travel and accommodation.
• Coordinating office events and managing staff expenses.

Skills

Office Management

Scheduling

Communication

Multitasking

Education

One year’s previous office experience

Job description

Title: Executive Assistant, Office Manager

Job role: Provide day to day support to Co-Founder, Managing Director and other senior members of staff at Lightbox. Plus managing the office.
Full time position starting in July
Fixed term contract 1 year
Salary dependent on experience

One year’s previous office experience is essential for this role.

London based production company are looking for an Executive Assistant and Office Manager for their busy office, for a fixed term of 1 year.
This is a full-time position, starting in July and is the ideal opportunity for anyone who wants to get an insight into the workings of a multi-award-winning Film and TV production company.

Responsibilities:

Managing diaries and scheduling meetings/calls for senior members of staff.
Booking travel, accommodation, cars and creating detailed itineraries.
Working closely with the American assistant in our LA office.
Liaising with producers, directors, commissioning editors, distributors and broadcasters.
Liaising with landlord and office contractors.
Managing office, duties include but are not limited to: errands, petty cash, IT, phones, office and kitchen supplies, business accounts, security and access, post and couriers, office upkeep, managing desk spaces, maintenance of computer software, hardware and the office space.
Managing staff expenses.
Coordinating office events: screenings, viewings, office parties.
Coordinating any talks/presentations/festivals.
Managing the company’s website and social media pages.
Helping with development research and festival/award submissions.
Working closely with the Managing Director to ensure the management of the office is well maintained.

This role will require both office and home working. We require candidates to be in the London office at least 3-4 days a week, with the flexibility to do more.

We are a production company based in London and Los Angeles, founded by two-time Academy Award-winning producer Simon Chinn and Emmy Award-winning producer Jonathan Chinn. Recent releases include Camden, a 3 x part series for Disney+; David Holmes: The Boy Who Lived, an EMMY nominated feature documentary for Sky and HBO; The Princess, an archive-only documentary about Princess Diana and Torn, The Diamond Heist, Netflix series, executive produced by Guy Ritchie, telling the story of the attempted heist of the Millennium Star Diamond.

We are committed to increasing inclusion and diversity in our work force and are keen to encourage applications from all underrepresented groups for this role.

“Pro has paid for itself several times over both with jobs I have directly applied for and tracked and as a tool that keeps me better networked and visible”

“It makes all my applications so easy and accessible and I feel like employees always see my CV and application”

“Pro has paid for itself several times over both with jobs I have directly applied for and tracked and as a tool that keeps me better networked and visible”

“It makes all my applications so easy and accessible and I feel like employees always see my CV and application”

“Pro has paid for itself several times over both with jobs I have directly applied for and tracked and as a tool that keeps me better networked and visible”