Executive Assistant

HAIL Partners; London; On-site; GBP 85,000 - 125,000; Full time

Job summary

HAIL Partners seeks an experienced Executive Assistant & HR Coordinator for a dynamic global investment firm. This pivotal role involves providing high-level support to senior executives, ensuring operational excellence within HR, and coordinating multiple tasks in a fast-paced environment. Ideal candidates will have significant experience supporting C-suite executives and strong organizational skills.

Qualifications

• 8+ years supporting C-suite executives, preferably in HR.
• Experience in Private Equity is essential.
• High discretion and professionalism required.

Responsibilities

• Manage diaries and inboxes for CPO and HR team.
• Coordinate international travel arrangements.
• Prepare board materials and presentations.

Skills

Organizational skills

Attention to detail

Communication skills

Problem-solving skills

Proactive mindset

Tech-savvy

Tools

Microsoft Office

SharePoint

Job description

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This range is provided by HAIL Partners. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Direct message the job poster from HAIL Partners

Executive Assistant & HR Coordinator – Global Investment Firm

We are working with a leading global investment firm seeking a highly capable Executive Assistant & HR Coordinator to provide high-level support to senior leadership, including the President and Chief People Officer, as well as broader support across the Human Resources team.

This is a fantastic opportunity to join a dynamic and fast-paced environment where you’ll play a critical role in ensuring seamless executive support and operational excellence within HR.

Key Responsibilities:

• Extensive diary and inbox management for the CPO and wider HR team
• Acting as a strategic partner to the CPO, adding value through proactive scheduling and forward planning to stay one step ahead
• Coordination of complex international and domestic travel. Ensuring she has everything she needs ahead of travelling
• Preparation of board materials, presentations, and reports
• Project coordination and cross-functional support across HR
• Supporting on interview scheduling, onboarding/off-boarding logistics
• Monitoring HR inbox

What We’re Looking For:

• 8+ years of proven experience supporting C-suite executives, ideally in HR or People functions
• Experience in Private Equity is essential
• Strong organisational skills, attention to detail, and a proactive mindset
• Ability to manage multiple shifting priorities in a high-performance culture
• Excellent communication and problem-solving skills
• High discretion and professionalism when handling confidential information
• Tech-savvy with advanced Microsoft Office and SharePoint skills

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Venture Capital and Private Equity Principals

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