Executive Assistant

Staging It; London; Hybrid; GBP 80,000 - 100,000; Full time

Job summary

A leading financial services firm is seeking an immediate Executive Assistant for an 11-month contract. The role involves high-level correspondence, project management, and diary coordination, requiring at least 3 years of experience in an EA/PA function. The position offers a flexible working arrangement with 3 days in the office and 2 days from home, paying around £230 per day based on experience.

Qualifications

• At least 3 years experience in an EA/PA role.
• Proven track record of minute taking.
• Immediate availability or 1 week notice.

Responsibilities

• Coordinating and producing high standard correspondence and documentation.
• Managing projects such as legal panel tendering and budget control.
• Organising travel arrangements and producing comprehensive itineraries.

Skills

Organisational skills

Discretion

Minute taking

Communication

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

iManage

Job description

Role:

Our client is looking to recruit an immediate Executive Assistant for an 11 month contract. In this role you will be responsible for the following duties:

• Coordinating and producing high standard correspondence and documentation, making full use of the available software (e.g. Microsoft Outlook, Word, Excel, PowerPoint, iManage and other applications).
• Correspondence may include: drafting memos, producing agendas and supporting packs, producing PowerPoint presentations, managing reports and formatting large documents whilst ensuring company guidelines are adhered to.
• Assisting in managing projects such as: legal panel tendering, budget control and processing for the department, document control, the annual review of the ROPA…etc.
• Coordinating and minuting confidential committees with discretion and producing follow-up documentation in a timely manner.
• Diary management using Outlook and ensuring manager is focusing on key aspects of manager's role
• Organising and managing travel arrangements: flights, rail tickets, accommodation and road transport as necessary with the production of comprehensive itineraries and packs for travel should they be needed.
• Liaising with a high number of senior people both internally and externally, ensuring discreet handling of all business

Profile:

The successful interim Executive Assistant will have at least 3 years experience working within an EA/PA function and will have had a proven track record of minute taking in meetings as well as a high level of organisation.

You must be either immediate or on a 1 week notice to be considered for this role.

Client:

Our client is a Financial Services firm based in London. You will work 3 days per week from their office and 2 days from home.

Salary & Benefits:

This immediate, temporary Executive Assistant role will be paying circa £230 per day- this is dependant on experience.

Robert Half Ltd acts as an employment business for temporary positions and an employment agency for permanent positions. Robert Half is committed to diversity, equity and inclusion. Suitable candidates with equivalent qualifications and more or less experience can apply. Rates of pay and salary ranges are dependent upon your experience, qualifications and training. If you wish to apply, please read our Privacy Notice describing how we may process, disclose and store your personal data: roberthalf.com/gb/en/privacy-notice.