Executive Assistant

Expana; London; Hybrid; GBP 35,000 - 55,000; Full time

Job summary

Expana is seeking a proactive Executive Assistant to support our Senior Leadership Team. This role involves managing schedules, preparing key documents, and facilitating communication across teams. Join a dynamic company that values collaboration and excellence, offering a rewarding environment with hybrid working options.

Benefits

Hybrid working arrangements

Professional development opportunities

Qualifications

• 5+ years of experience supporting senior leadership or C-suite executives.
• Excellent written and verbal communication skills.
• Outstanding organisational skills with the ability to prioritise.

Responsibilities

• Manage calendars, book travel and process expenses.
• Organise and run internal meetings and leadership offsites.
• Create, edit, and format reports and presentations.

Skills

Organisational skills

Written communication

Verbal communication

Discretion

Initiative

Tools

Microsoft Office

Teams

Slack

Job description

Are you prepared to explore the ever-changing landscape of global commodity prices, forecasts, and market intelligence? Expana is a leading independent provider of this data for the food, consumer packaged goods (CPG), and capital goods industries. We offer our data and insights through various cloud-based SaaS products, as well as APIs and Data Feeds.

Join us in contributing to our continued success!

Are you a proactive, detail-oriented professional who thrives in a fast-paced environment and enjoys supporting senior executives? We’re looking for an exceptional Executive Assistant (EA) to join our team and provide high-level support to multiple members of our Senior Leadership Team (SLT).

As the SLT Executive Assistant, you’ll play a vital role in ensuring the smooth operation of our leadership team’s day-to-day activities. From managing complex schedules to preparing high-impact presentations and facilitating cross-functional communication, you’ll be an essential partner in driving organisational effectiveness.

This is more than a diary management role; it’s an opportunity to be a trusted advisor, gatekeeper, and collaborator at the heart of a dynamic and growing business.

Key Responsibilities

• Executive Support – Manage calendars, book travel, process expenses, and provide seamless day-to-day support to multiple SLT members
• Meeting Coordination – Organise and run internal meetings, leadership offsites, and cross-functional sessions, including agenda prep and minute taking
• Communication Management – Act as a key liaison between SLT and stakeholders, ensuring clear, timely, and professional communications
• Document Preparation – Create, edit, and format reports, presentations, and internal communications for senior-level audiences
• Event & Logistics Support – Assist with planning leadership events, town halls, and strategy days
• Project Assistance – Support strategic projects by coordinating inputs, tracking timelines, and helping align cross-team deliverables
  
  

About You

• 5+ years of experience supporting senior leadership or C-suite executives in a fast-paced environment
• Outstanding organisational skills with the ability to prioritise and pivot as needed
• Excellent written and verbal communication skills, confident liaising at all levels
• Technically adept with Microsoft Office, Teams and Slack
• High level of discretion, integrity, and professionalism
• A self-starter who anticipates needs and takes initiative to get things done
  
  

Why Join Us?

Work at the heart of strategic decision-making

Join a collaborative, forward-thinking team

Enjoy hybrid working and flexible arrangements

Be part of a business that values autonomy, impact, and excellence

If you’re ready to step into a role where you’ll truly make a difference, we’d love to hear from you. Apply today and help us shape the future of our leadership function.

Our Core Values at Expana

At Expana, we take great pride in our core values, which guide our actions and shape our culture:

Brilliance: We strive for excellence in everything we do, pushing the boundaries of creativity and innovation to deliver outstanding results.

Connected: We believe in the power of collaboration and communication. By fostering strong relationships within our teams and with our partners, we create a supportive environment that drives success.

Make a Difference: We are committed to making a positive impact in our industry and community. Our actions reflect our dedication to sustainability, social responsibility, and delivering value to our stakeholders.

Other values such as trust, transparency, creativity, and ownership define our brand and company culture. These qualities are what we seek in our teams as well. Your unique communication style and optimistic vision will inspire harmony with colleagues, customers, and business partners. Your commitment to excellence and strong relationship skills are also valued. Positive energy and strategic skills are key to succeeding at Expana. We value both individual success and collaboration, seeking dynamic team players who think outside the box. Everyone's development is integral to our collective success, so we foster and support each person's strengths and talents.

In return for your hard work and dedication, we offer fantastic rewards. Please note that we operate with an agile working model, allowing for remote work and occasional travel to our offices.

It is important to mention that we use E-Verify with third-party suppliers in our hiring practices to ensure compliance with employment laws.