Executive Assistant

Farnell Global; Leeds; Hybrid; GBP 32,000 - 46,000; Full time

Benefits offered by this job

Pension scheme

Healthcare Cash Plan Scheme

25 days holiday plus bank holidays

Free onsite parking

Free onsite gym

Flexible home working

Cycle to work Scheme

Reward schemes

Job summary

Farnell, an Avnet company, is a global high-service distributor of technology products, services and solutions for electronic system design, maintenance and repair. The Executive Assistant will play a central role supporting two VPs in a fast-paced environment.

The role covers diary management, travel coordination, meetings, and project support, with responsibility for crafting communications and maintaining smooth office operations. Strong organizational and communication skills are essential.

Qualifications

• Experience as an Executive Assistant or similar role.
• Excellent organizational and time-management skills.
• Proficient in MS Office and calendar management.
• Strong written and verbal communication, and discretion handling confidential information.

Responsibilities

• Prepare correspondence, reports, presentations, agendas, minutes.
• Receive screen and direct incoming calls, visitors, mail and email.
• Manage complex diaries and coordinate meetings and appointments.
• Arrange flights, accommodation and travel arrangements.
• Manage expenses for senior stakeholders as required.
• Provide reception cover and general office support when needed.
• Support internal communications and coordination for events like Town Hall.

Skills

Diary management

Travel arrangements

Executive support

MS Office

Communication

Discretion

Tools

Microsoft Office

Job description

Farnell Farnell, an Avnet company, is a global high-service distributor of technology products, services and solutions for electronic system design, maintenance and repair.

Executive Assistant

Are you an experienced Executive Assistant who loves being at the heart of a busy, fast-moving environment? We’re looking for a highly organized, proactive and personable Executive Assistant to provide exceptional support to two VPs.

This is a varied and fast-paced role where no two days are the same, from managing complex diaries and travel arrangements and coordinating meetings to supporting key projects and helping everything run smoothly behind the scenes.

What's in it for you?

Along with offering a competitive salary package, we also offer:

• A supportive team environment where everyone really is working toward the same goal.
• A strong open-door policy within management
• An environment where you will be given the tools and opportunities to further your career
• Pension scheme
• Healthcare Cash Plan Scheme
• 25 days holiday plus bank holidays with option to buy additional holiday
• Free Onsite Parking and free onsite gym
• Flexible home working
• Cycle to work Scheme
• Reward schemes

What You Will Be Doing

• Prepare correspondence, reports, presentations, agendas, minutes.
• Receive screen and direct incoming calls, visitors, mail and email.
• Manage complex diaries and coordinate meetings and appointments.
• Arrange flights, accommodation and other travel requirements.
• Manage expenses for senior stakeholders as required.
• Provide reception cover and general office support when needed.
• Support internal communications, including Town Hall slides and coordination.
• Coordinate the employee recognition scheme.
• Research and summarize complex information in preparation for meetings and projects
• Attend staff meetings, taking notes and tracking actions.
• Manage and maintain distribution lists.
• Other duties as assigned

What We Are Looking For

• Previous experience gained as an Executive Assistant, Personal Assistant or in a similar role.
• Excellent organizational and time-management skills, with the ability to manage multiple priorities simultaneously.
• Excellent Microsoft Office skills, particularly Outlook, Word, Excel and PowerPoint
• Strong written and verbal communication skills.
• Excellent attention to detail and a high standard of accuracy.
• Comfortable working in a fast-paced environment where priorities can change quickly.
• Professional, personable and confident when dealing with senior stakeholders.
• Discreet and trustworthy, with the ability to handle confidential information.
• Strong problem-solving skills and a practical, can-do approach.
• Flexible, adaptable and willing to get involved across a broad range of responsibilities.

EMEA

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills.

Avnet is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.