Executive Assistant

Fortescue; Kidlington; On-site; GBP 35,000 - 50,000; Full time

Job summary

Fortescue is seeking an Executive Assistant to join the Product and Engineering department in a dynamic work environment. The role includes managing schedules, facilitating communication between stakeholders, and providing comprehensive support to the CPDO. This position offers a chance to contribute to the company's innovative zero-emission initiatives while ensuring executive productivity and project success.

Benefits

Fortescue Zero bonus scheme

Aviva Pension

Group Life Assurance

Group Income Protection

Electric Car Scheme

Health Cash Plan

Employee Assistance Programme

Private Medical Insurance

26 days holiday plus public holidays

Free on-site gym access

Qualifications

• Experience supporting a C-level executive required.
• Technical proficiency in software and collaboration tools.
• Ability to thrive in a fast-paced environment.

Responsibilities

• Manage complex global scheduling and coordinate meetings.
• Draft and edit executive communications and reports.
• Assist in organizing and tracking key projects.

Skills

Communication

Project Coordination

Financial Acumen

Adaptability

Tools

Microsoft Office

Project Management Software

Job description

The Power of Now

Fortescue Zero’s mission is to be the world leader in zero emission power systems. We are developing and manufacturing the technologies needed to decarbonise our planet. We are expanding across the geographies of UK, US and Australia and becoming a global company. As part of Fortescue, our vision is to be the number one integrated green technology, energy, and metals company.

An opportunity has arisen for an Executive Assistant to join the Product and Engineering department in a rapidly expanding and exciting work environment.

About The Role

The Executive Assistant plays a crucial role in ensuring smooth operations and support for the CPDO. This position requires proactive administrative support, impeccable organisation skills and the ability to manage projects with discretion and professionalism.

As the right-hand partner to the CPDO, the Executive Assistant plays a vital role in coordinating schedules, understanding critical priorities and is a facilitator who operates with seamless communication. Influencing skills are a must, in communicating between stakeholders, streamlining workflows to enable executive productivity. The role also demands a high level of adaptability in a fast-paced environment, where priorities can shift rapidly.

As a key point of contact both inside and outside of the organisation, it is critical to foster strong relationships, ensuring that the CPDO’s vision and objectives are effectively communicated and executed. The Executive Assistance must also demonstrate strategic coordination, confidentiality, attention to detail and be driven by a desire to support both their leader and teams’ success, as well as driving business impact and company performance.

What you will do

• Administrative support: Managing complex global scheduling, coordinate meetings, handle travel arrangements,
• Financial acumen – manage budgets, purchase orders, expenses and travel sign offs
• Communication management – draft, edit and format executive communications, presentations and reports
• Project Coordination – assist in organising and tracking key projects, ensuring deadlines are met
• Stakeholder engagement – serve as a liaison between the CPDO and internal/external stakeholders
• Event planning – organise executive meetings, conferences and team building events
• Confidentiality and discretion – handle sensitive information with professionalism and confidentiality
• Technology and tools – utilise productivity tools like Microsoft Office, Co-Pilot, WhatsApp and project management software to streamline outputs and delivery
• People engagement – creating team engagement cadence and call out key activities. Assist with scheduling direct report management, performance review and KPI monitoring. Assist with recruitment drives.
  
  
  

About You

• Proven experience supporting a C-level executive
• Experience supporting a leader in a fast-growing technology business
• Strong verbal and written communication skills
• Technical proficiency in software and collaboration tools
• Adaptability to thrive in breakthrough technology, dynamic environment
  
  
  

What is in it for you?

• Fortescue Zero bonus scheme
• Aviva Pension
• Group Life Assurance
• Group Income Protection
• Electric Car Scheme
• Health Cash Plan
• Employee Assistance Programme
• Private Medical Insurance
• 26 days holiday plus public holidays and the opportunity to purchase an additional 5 days per year
• Childcare Benefits
• Free on-site gym access and discounted national memberships
  
  
  

Our Commitment

Not near-zero

Not net-zero.

We are Fortescue Zero .

Additional Information

Please note, if you are applying for a role which involves having access to personal data, you will be subject to a background check. Where checks are unsatisfactory or incomplete and/or a failure to reveal information relating to convictions that you are required to identify as part of the background checks, could lead to withdrawal of an offer of employment.

Fortescue celebrates individual strengths and team members are encouraged to bring their whole selves to work. Our global workforce drives and promotes an inclusive culture, both within our organisation and throughout the communities we interact with. Diverse backgrounds include First Nations Peoples, people with disabilities, LGBTQ+ community, gender, neurodiverse, cultural diversity, all age groups, and those with an intersectional or multiple diverse characteristics. We encourage candidates from all backgrounds to apply.

https://fortescue.com/careers

Internal Candidates / Current Contractors please apply via Success Factors Careers Portal. For further information on how to apply please visit the Fortescue Hub.

Fortescue reserves the right to close applications early should a suitable pool of candidates be identified. Fortescue will never contact you to ask for payment of any kind, whether directly or through a third party.