Executive Assistant

Suffolk County Council; Ipswich; Hybrid; GBP 33,000 - 40,000; Full time

Job summary

Join a forward-thinking organisation as an Executive Personal Assistant, supporting the Director of Children Services. This role involves managing diaries, coordinating meetings, and handling enquiries, all while working in a dynamic and flexible environment. Enjoy benefits like flexible working and career development opportunities.

Benefits

29 days annual leave

Pension scheme

Wellbeing benefits

Career development

Flexible working

Qualifications

• Exceptional organisational skills to manage competing demands.
• Ability to work independently and manage conflicting deadlines.

Responsibilities

• Maintaining electronic diaries for the Director of Children Services.
• Managing meeting coordination, including agendas and minutes.
• Handling complex enquiries on behalf of the DCS.

Skills

Organisational Skills

Planning Skills

Flexibility

Teamwork Skills

Tools

Microsoft Office

Job description

Job Description

• Suffolk County Council – Endeavour House, Ipswich, Suffolk IP1 2BX - Hybrid
• £33,366 - £39,513 per annum (pro rata for part time)
• 37 hours per week - Flexible working options available
• Permanent

Suffolk County Council is a modern, flexible, and forward-thinking organisation that evolves to meet community needs. As an Executive Personal Assistant, you'll work in a dynamic environment where your ideas are valued, potential nurtured, and your work makes a difference. This role offers a unique opportunity to support the Children and Young People’s service, assisting the Director of Children Services in delivering change to ensure all children and young people in Suffolk thrive.

Your Role and Responsibilities

Daily tasks include:

1. Maintaining electronic diaries for the Director of Children Services and Cabinet Members.
2. Managing meeting coordination, including agendas, minutes, action logs, and governance through DCS-chaired meetings.
3. Handling complex enquiries on behalf of the DCS and Cabinet members, redirecting as needed.
4. Managing the DCS mailbox to ensure emails are actioned and tracked.
5. Collaborating with the Executive Assistant Hub to provide systematic support to the DCS Office, sharing information with the Personal Assistant Hub.

You Will Need

• Exceptional organisational skills to manage competing demands proactively.
• Strong planning skills to anticipate future tasks and balance reactive duties.
• Ability to work independently, prioritise, and manage conflicting deadlines in a pressurised environment.
• Understanding and monitoring risks at corporate, programme, or project levels.
• Excellent knowledge of Microsoft Office applications.
• Flexibility and teamwork skills to meet post and team demands.

Full requirements are detailed in the Job and Person Profile (docx). If you believe you can succeed, apply—even if you don't meet all criteria, as we value potential and motivation.

The Team

This role is integral to the Executive Assistant Hub, part of the wider CYP Business Support Services, supporting leadership and ensuring compliance with standards.

Our Values

We believe in potential, possibility, and diversity. We encourage applications from all backgrounds, especially underrepresented groups, as reflected in our Workforce Equality Report.

Contact & How to Apply

For more information, contact Wendy Allen at 01473 260478 or [e-mail]. To apply, read the Job and Person Profile (JPP), then submit your application online with a supporting statement answering the specified questions using the Supporting Statement template. Ensure your responses are within 400 words per question.

Application deadline: 1 June 2025, 11:30 pm.

Additional Information

We are committed to safeguarding children, young people, and vulnerable adults. DBS checks or police vetting are required for relevant roles.

Why Join Us

Enjoy benefits like up to 29 days annual leave, a pension scheme, wellbeing benefits, career development, flexible working, and more. Visit our careers website for details.