Executive Assistant

FT Recruitment Group; Inverness; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company is seeking an Executive Assistant for a prestigious law firm in Inverness. The ideal candidate will provide administrative support, manage diaries, and assist with client communication. Strong communication and organizational skills are essential. This is a full-time, permanent position.

Qualifications

• Previous experience working in a similar capacity with a legal firm.
• Ability to work under pressure and against tight deadlines.

Responsibilities

• Diary and appointment management, making appropriate arrangements.
• Proactive email management, ensuring correct filing and highlighting important actions.

Skills

Communication

Team Player

Organisational Skills

Time Management

Flexibility

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Aderant

BigHand

Job description

Job Description

FT Recruitment Group are recruiting on behalf of our client for an Executive Assistant based in Inverness on a Permanent, Full Time basis.

Working with a prestigious law firm, this role will be working with one of their busy teams providing Executive Assistant and Administrative support, assisting with delivery of an efficient and quality service to their clients.

Main duties include:

• Diary and appointment management, making appropriate arrangements
• Initial responsibility for taking new client enquiries, ensuring relevant background details obtained, and pass on accordingly
• Proactive email management, ensuring correct filing and highlighting important actions
• Prioritise and manage multiple projects and follow through on issues in a timely manner.
• Responsible for inputting and updating data into the required systems
• Assist with communication with clients and 3rd parties, ensuring all messages are communicated accurately and professionally
• Preparation of various spreadsheets and Letters of Engagement
• Organise expense claim forms and collate necessary receipts.
• Organising travel and accommodation and proactively source relevant information pertinent to the trip
• Minute taking during meetings where appropriate
• Any other reasonable duties as required to support the team and facilitate an effective working environment

Suitable candidates should have the following:

• Previous experience working in a similar capacity with a legal firm
• Ability to work under pressure and against tight deadlines
• Excellent communication skills and confident in dealing with people at all levels
• A strong team player – willing to go beyond regular duties and help out where needed
• Presents a professional image to clients and other external organisations at all times
• Flexibility to adjust working hours to suit team’s needs when required
• Positive approach to work, with a willingness to adapt to changes as required
• Strong organisational and time management skills, with a strong work ethic
• IT literate, proficient with Microsoft applications including Outlook, Wod, Excel and PowerPoint, and willingness to enhance IT skills through training if necessary
• Experience with Aderant. DMS and BigHand (preferred but not essential)

Candidates should be based locally to Inverness, and must hold the Right to Work in the UK.