Executive Assistant

Savaria UK; Guiseley; On-site; GBP 35,000 - 42,000; Full time

Benefits offered by this job

Benefits

Job summary

Savaria UK is seeking an Executive Assistant to support the European leadership team from our Leeds headquarters in Guiseley. You will coordinate complex international travel for the European President and three other directors, ensuring every detail is flawless and deadlines are met.

You’ll build relationships across the business, pre-empt issues, and help senior leaders maximise their time. A dynamic, proactive approach is essential in this fast-paced, global environment.

Qualifications

• Experience as Executive Assistant, Personal Assistant or similar senior support role.
• Ability to manage busy diaries for multiple directors.
• Experience coordinating international travel across time zones.

Responsibilities

• Manage busy and ever-changing diaries for four directors.
• Coordinate complex international travel across multiple countries and time zones.
• Build knowledge of preferred routes, hotels, venues, and suppliers.
• Act as a key contact for internal and external stakeholders.
• Manage communications and inbox activity for directors.
• Prepare reports, presentations and meeting materials.
• Draft and edit communications and correspondence.
• Organise leadership events and activities.
• Track actions and follow-ups to ensure commitments are met.
• Anticipate challenges and propose practical solutions.
• Keep stakeholders informed on priorities and deadlines.
• Support the Leeds office operations with service providers and landlords.
• Collaborate with colleagues globally to keep directors organized and prepared.

Skills

Excellent organisational skills

Stakeholder management

Travel planning & logistics

Discretion with confidential info

Proactive problem solving

Job description

Salary: £35,000 - £42,000 (negotiable, depending on experience) + Benefits

Are you the kind of person who loves bringing order to chaos, thrives on juggling priorities, and can make complex international travel look effortless?

Location: Guiseley, Leeds

We're looking for an experienced Executive Assistant to become a trusted partner to our European President, while also supporting three other directors based at our Leeds headquarters.

You’ll play a key role in keeping our leadership team running smoothly, but the biggest focus of your role will be coordinating complex international travel for the European President. From multi-country European trips to regular travel between Europe and North America, you’ll be the person making sure every detail is taken care of and every journey runs seamlessly.

This isn’t a role where you’ll simply be managing diaries and booking the odd train ticket. You’ll be at the heart of our European leadership team, building relationships across the business, fixing issues before they become problems, and helping senior leaders make the most of their time.

If you’re someone who loves being ten steps ahead, making the impossible look easy, and keeping lots of moving parts under control, you’ll fit right in.

What You’ll Be Doing

• Manage busy and ever-changing diaries for four directors.
• Coordinate complex international travel, accommodation and itineraries across multiple countries and time zones.
• Build and maintain knowledge of preferred routes, hotels, venues and suppliers.
• Act as a key point of contact for internal and external stakeholders.
• Manage communications and inbox activity on behalf of directors.
• Prepare reports, presentations and meeting materials.
• Draft and edit communications and correspondence.
• Organise meetings, leadership events and leadership activities.
• Track actions and follow-ups, making sure commitments don’t slip.
• Anticipate challenges before they arise and find practical solutions.
• Keep stakeholders informed and aligned on upcoming priorities and deadlines.
• Support the smooth running of the Leeds office, including liaising with service providers, suppliers and the building landlord.
• Work closely with colleagues across our global business to ensure directors remain organised, informed and prepared.

What We’re Looking For

• Previous experience as an Executive Assistant, Personal Assistant or in a similar senior support role.
• Outstanding organisational skills and the ability to manage multiple priorities without dropping the ball.
• Experience coordinating complex travel and schedules for senior stakeholders.
• Excellent communication and stakeholder management skills, with the ability to build strong working relationships at all levels.
• Absolute discretion when handling confidential and sensitive information.
• Strong judgement and the confidence to make decisions independently.
• A genuine interest in researching and building your own directory of go-to suppliers and venues, particularly when it comes to travel planning and logistics.
• Experience supporting colleagues and stakeholders across different locations and time zones.
• Experience operating in a commercial, fast-paced environment.
• An additional European language would be an asset but isn’t essential.

Why Join Us

You’ll be joining the Savaria Corporation, a highly successful global organisation with more than 2,500 colleagues worldwide and an exciting growth journey ahead. Despite our international scale, we’ve worked hard to retain the values and culture that have made us who we are.

Our vision is to empower people with mobility for life, and everything we do is built around making a positive difference for our customers.

This is a fantastic opportunity to join a growing international business where you’ll work closely with senior leaders, play a genuinely important role in the success of the European leadership team, and have the chance to make a real impact every day.