Executive Assistant

J. Choo Limited; Greater London; On-site; GBP 40,000 - 60,000; Full time

Job summary

Capri Holdings Limited in London is seeking an experienced Executive Assistant to support the Creative Director within the design team. The role acts as gatekeeper, manages a complex diary and coordinates travel, meetings and communications to keep the Creative Director focused on strategic priorities.

You will oversee budgets for the Design department, prepare materials for external meetings, and coordinate publicity appearances with the PR team.

Qualifications

• Extensive experience in a similar role.
• Proven PA/EA experience in a pressured, entrepreneurial environment.
• Experience in luxury fashion industry desirable.
• Experience in a fast-paced studio or creative environment.
• Computer literate with MS Word, Excel and PowerPoint.
• Experience using Adobe Photoshop and InDesign.
• Demonstrates a creative eye.
• Strong attention to detail in a fast-paced setting.

Responsibilities

• Manage the Creative Director's diary and calendar with proactive planning.
• Act as gatekeeper for all inquiries to the Creative Director.
• Handle all emails for the Creative Director and route priorities.
• Oversee the Design Calendar and align with Business Calendar.
• Manage the Design department budget and travel logistics.
• Book extensive travel with detailed itineraries.
• Represent the Creative Director in meetings when required.
• Prepare documents and materials for meetings.
• Create seasonal inspiration presentations and curate imagery.
• Coordinate publicity appearances with PR.
• Research design inspiration trips and travel arrangements.
• Maintain library of high-quality images.
• Take minutes at meetings as directed.
• Support Design team projects and Design studio operations.

Skills

EA experience

PA/EA experience

Luxury fashion

Creative environment

Creative eye

MS Office

Adobe Photoshop

InDesign

Attention to detail

Tools

MS Word

MS Excel

MS PowerPoint

Adobe Photoshop

Adobe InDesign

Job description

We have an exciting opportunity for an experienced and passionate Executive Assistant to join our London Head Office to support the Creative Director. This role acts as an integral part of the design department working as a true gatekeeper for the Creative Director while providing support to the wider design team.

Key Responsibilities and Duties

Support to Creative Director Meticulous management of a complex diary with a 360 degree understanding in order to represent the interest and agenda of the Creative Director Act as gatekeeper for the Creative Director for all enquiries (both external and internal) Total management of the Creative Director emails, treating inbox as own and drawing attention to all emails that need to be dealt with Responsible for managing all requirements relating to the Design Calendar and Business Calendar, planning ahead and ensuring Creative Director is fully prepared Responsibility for managing and overseeing the budget for the Design department to ensure costs are approved and spending kept to a strict budget. This includes tracking travel and liaising with Finance when budget reforecast is required Booking extensive travel with detailed itineraries and specific requirements Act as ambassador for the Creative Director in her absence or when dealing with external contacts - attend meetings on Creative Director’s behalf when requested and follow up with any points that Creative Director should be aware of Prepare documents and other materials in anticipation for all business and external meetings Creation of seasonal inspiration presentations by collating and editing inspiration imagery and constructing the presentation as directed by Creative Director Manage and facilitate all publicity appearances for Creative Director in liaison with the PR department including coordination of stylist, hair and make up Research and organise Design Inspiration trips and other logistics regarding travel arrangements and accommodation Research, collation and editing of a library of high quality images to aid and support the creative process as per the direction of the Creative Director Minute taking at meetings as requested and directed by Creative Director Personal work for the Creative Director as directed Departmental Calendar and Critical Path In collaboration with relevant colleagues, support with creating the Design calendar for the Creative Director in line with the needs of all Product Departments – Design, Merchandising, Licensing, Consultants and Product Development departments In collaboration with relevant colleagues, support with interpreting the Design, Merchandising and Press Calendars into Outlook, identifying conflicts and sending invitations to the appropriate team members Studio Management Management and coordination of operational needs of the Design Team - submission of expenses, supply orders, sending packages when required Approval of team travel requests and tracking of movements in Outlook Administration of all leave requests – approval forms, logging in Workday and tracking in Outlook Approval of invoices in VIM system seeking relevant approvals when appropriate from team Management of Design Studio Archive – collation of Creative Director’s archive selection per season, logging in Archive system, collection of items as and when requested Legal Registration for each collection acting as key liaison between the Legal department and Designers Special Projects Assist and support Design team special projects Assist and research on various topics per Creative Director's instruction e.g. Brand Book; one-off collaboration

Skills, Experience and Qualifications

• Extensive experience in similar role
• Proven PA / EA experience within a pressured and entrepreneurial environment
• Experience working within the luxury fashion industry desirable
• Experience within a fast-paced studio or creative environment
• Computer literate - Confidant user of Microsoft Word, Excel, PowerPoint
• Experience using Adobe Photoshop and InDesign
• Demonstration of a creative eye
• Strong attention to detail within a fast-paced environment

Characteristics Required

• Interest in Art, Design, Fashion and Current Affairs is required
• Proactive, motivated, intuitive
• Highly organised with a 360 degree approach and a can-do attitude
• Self-starter with a high level of initiative
• Excellent communication
• Able to act with complete discretion —

The Company is an equal employment opportunity employer. The Company’s policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, military status, disability, genetic information or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories.

At Capri Holdings Limited, we are committed to providing a fair and accessible recruitment process. If you require a reasonable accommodation for the interview or application process, please contact our Talent Acquisition team at [e-mail].

In compliance with certain Pay Transparency laws, employers are required to disclose a compensation range. The range for this position will vary based on role requirements, skill set, and years of experience. Please note that for salaried roles, the figures reflect full-time equivalency, while for hourly roles, the figures represent the applicable hourly rate. Compensation Range: 0.00 - 0.00 GBP

Established in 1996, Jimmy Choo is a global luxury brand with an empowered sense of glamour and a playfully daring spirit. Celebrated for its confident style and exceptional craftsmanship, Jimmy Choo is synonymous with the art of celebrity dressing and red-carpet style. The house’s innovative spirit meets time-honoured techniques in the form of exceptional collections spanning footwear, handbags, fragrance, a range of accessories and a growing men’s offering. Together, CEO Hannah Colman and Creative Director Sandra Choi have built a global powerhouse defined by glamour, optimism and joy.

For more information on how Capri Holdings Group uses your personal data, please see our Applicant Privacy Notice.