Executive Assistant

Octopus; Greater London; Hybrid; GBP 55,000 - 70,000; Full time

Benefits offered by this job

Hybrid working

Bonus

Pension

Private medical insurance

Life insurance

Parental leave

EV leasing

Overseas work option

Job summary

Octopus is seeking an organised Executive Assistant to provide high-level support to senior leaders within the Octopus Capital team. You will manage diaries and emails, arrange internal and external meetings, and prepare high-quality PowerPoint presentations with input from multiple contributors.

You will track tasks, take minutes, chase actions, and support board and senior-level meetings. The role is hybrid, based in Greater London, with travel to meetings and events as needed.

Qualifications

• Strong MS Office PowerPoint and Excel skills, including creating financial charts.
• Experience as an Executive Assistant to Senior Leaders/C-Suite with discretion for confidential projects.
• Ability to juggle multiple tasks and priorities in a fast-paced environment.
• Energetic team player who takes ownership and goes the extra mile.
• Excellent stakeholder communication and relationship-building.

Responsibilities

• Diary and email management for senior leaders and board members.
• Coordinate internal and external meetings and resolve diary clashes.
• Prepare high-quality PowerPoint presentations with input from multiple contributors.
• Take minutes, track actions, and follow up on decisions from meetings.
• Coordinate board papers and ensure timely materials uploading to portals.
• Arrange domestic and international travel with detailed itineraries.

Skills

PowerPoint

Excel

MS Office

EA experience

Discretion

Problem solving

Stakeholder mgmt

Tools

Branding guidelines

Job description

At Octopus, we're entrepreneurs and we're investors, on a mission to back the people, ideas and industries that will change the world.

Job Description

This is a fast-paced EA role providing high-level support to senior leaders within the Octopus Capital team.You'llplayan important rolein keeping the team running smoothly, with responsibility for extensive diary management, meeting arrangements and acting as a trusted point of contact for those you support. The role will involve working across all parts of the wider Octopus Group and will suit someone who is highly organised,proactiveand confident working in a deadline-driven environment, with the ability to juggle and prioritise a busy and varied workload.

The team:

Octopus Capital, part of the Octopus Group is a leading specialist real estate investor, with a team of circa 90 professionals. We provide award-winning finance for UK property investment and development.

What will you be doing?

Diary and email management: arranging and coordinating internal and external meetings often requiring proactive resolution of diary clashes. Monitoring and managing Outlook Inboxes, including prioritising between urgentissuesand responding where necessary tofacilitatethe working patterns of the senior team.

Creatinghigh-qualityPowerPoint presentations,operatingwith multiple contributorsprovidinga range of input.

Supporting the Senior Leaders in the seamless delivery and execution of theirobjectivesby taking the initiative to solve challenges and proactively making offers of help, tracking key tasks arising from meetings, taking minutes, chasing up minutes and action points.

Board support and coordination: supporting the preparation and smooth running of Board and senior-level meetings, including coordinating and collating papers from multiple contributors, ensuring materials are uploaded accurately and on time to the relevant Board portal.

Travel management: coordinating and arranging domestic and international travel, including flights, accommodation,transfersand detailed itineraries, ensuring all arrangements are organised efficiently and run smoothly.

Qualifications

Ideally,you’llhave:

• Strong MS Office PowerPoint and Excel skills. This includes formatting slides to be consistent with Octopus' brand standards and creating financial charts in Excel.
• Prior experience as an Executive Assistant to Senior Leaders/C-Suite and the discretionrequiredto support confidential projects and reports.
• The ability to solve problems, juggle several tasks at once and balance competing priorities in a fast-paced team.
• A naturally enthusiastic team player who brings great energy to those around them, takes ownership, gets stuck in, and is always willing to go the extra mile to support colleagues and deliver great outcomes.
• The ability to work collaboratively and develop relationships with multiple stakeholders, communicating progress and working with shifting deadlines.

Additional Information

What we offer

• A competitive salary, bonus, pension and share incentive plan
• Untracked holiday
• Hybrid working - three days in the office, two days from home
• Anchor (our wellness hub) which includes Headspace, one to one coaching through Wellness Cloud, Digital GP, employee assistance program & more
• Up to 6 months paid parental leave regardless of gender
• Life insurance, critical illness cover and income protection
• Private medical insurance for you and your family
• Electric vehicle leasing
• The option to work overseas up to a month per year

Our Values

At our core, we believe that how a company behaves is just as important as what it does. That's why we chose to become an accredited B Corp (the equivalent of a Fairtrade coffee stamp but for companies) and to change our Articles of Association so that the interests all our stakeholders - employees, customers, communities, environment and shareholders - are considered in every decision we make.

We are committed to building a workplace where diversity is valued, and inclusion is a priority. By providing equal opportunities for growth and development, we embrace and celebrate all races, genders, religions, sexual orientations, ages, disabilities, and socio-economic backgrounds. We believe teams achieve their best when every member feels safe, respected and empowered to be their authentic selves.

We're proud to be disability confident and are committed to supporting candidates with a disability, including neurodiversity and mental health conditions, throughout the recruitment process. Applicants are welcome to opt-in to the disability confident scheme as part of our application process. If you require any adjustments to the interview process, we'll be happy to accommodate where possible.