Executive Assistant

British Cycling; Greater London; Hybrid; GBP 41,000 - 50,000; Full time

Job summary

Grand Depart GB 2027 Ltd is seeking an exceptional Executive Assistant to support senior leaders in a fast-paced, high-profile environment connected to the Grand Depart projects. The role demands discretion, proactive diary management, travel planning, and robust coordination across multiple stakeholders and workstreams.

The successful candidate will assist with board and governance preparations, document drafting, and minute-taking, while coordinating events, hospitality, and protocol

Qualifications

• Experience providing executive support to senior leaders, executives, boards or committees within a complex organisation.
• Outstanding diary, meeting and travel management skills, with the ability to anticipate needs, manage competing priorities and ensure executives are fully prepared for engagements.
• Experience supporting Board and governance processes, including agenda preparation, collation of papers, board portal administration, minute taking and action tracking.
• Excellent written communication skills, with the ability to draft, proofread and prepare high-quality reports, presentations, briefing papers and correspondence for senior audiences.
• Strong stakeholder management skills and the confidence to build effective working relationships with senior representatives from public sector bodies, governing organisations, partners and suppliers.
• Proven ability to coordinate multiple projects and priorities simultaneously, maintaining accuracy and attention to detail under pressure.
• A highly organised and methodical approach, with excellent administration, document management and information management skills.
• Strong judgement, professionalism and discretion when handling sensitive and confidential information.
• Experience supporting events, hospitality programmes, accreditation processes or protocol activities would be advantageous.
• Advanced proficiency in Microsoft Office applications, particularly Outlook, Word, PowerPoint and Teams.
• A positive, adaptable and collaborative approach, with a willingness to work flexibly and contribute wherever needed to support the successful delivery of the event.
• Calm and composed under pressure.
• Comfortable working with ambiguity and changing priorities.
• Enthusiastic team player with a strong work ethic and a commitment to excellence.

Responsibilities

• Manage the MD’s / Chair’s / Director’s diary, scheduling, and travel arrangements to ensure efficient use of time.
• Prepare, proof, and edit documents, presentations, and briefings for Board, stakeholders, and partners.
• Support the Directors team and Company Secretary with preparation for Board, Funders Groups and other meetings, including preparation of agendas, meeting logistics (travel, meeting room booking, etc), collating papers from across the business, preparing presentations, updating the secure Board portal, minute taking and follow up.
• Track key actions from senior meetings and ensure timely follow-up.
• Assist the Grand Depart PMO team in British Cycling with monthly PMO report collation
• Support coordination between workstreams (operations, finance, communications, stakeholder relations).
• Liaise with senior representatives from ASO (Amaury Sport Organisation), UK Sport, government departments, local authorities, and sponsors.
• Ensure the MD and Chair are fully briefed for all external engagements.
• Draft correspondence, reports, and briefing notes for external partners.
• Team administration, including document management, filing systems, and information flows.
• Support with the administration of team activities, travel & accommodation, and HR processes.
• Support for the finance function, including raising PO’s and invoices.
• Manage sensitive and confidential information with discretion.
• Support with hospitality, accreditation, and protocol events as required.

Skills

Executive support

Diary management

Travel management

Board governance support

Written communication

Stakeholder management

Project coordination

Discretion

MS Office

Team player

Tools

Microsoft Office

Job description

Role Title: Executive Assistant

Salary: Up to £45,000 per annum (dependent on experience)

Contract: Full-time, Fixed term until end of July 2027

Location: Hybrid (home working and requirement to travel to meetings UK wide)

Start Date: Immediate

About Grand Depart GB 2027 Ltd

In 2027 the UK will host the Grand Depart of both the Tour De France and the Tour De France Femmes, Avec Zwift. This will be the first time in history that both races have departed from the same country, outside of France. A landmark social impact programme will also be delivered across the UK, tackling inactivity, improving mental wellbeing, boosting economic growth and supporting communities to thrive.

A Special Purpose Vehicle (SPV) - Grand Depart GB 2027 - will maintain oversight of the delivery of the events and will manage public funding on behalf of DCMS, Scottish Government, Welsh Government and UK Sport.

The SPV is a Joint Venture between UKEL (a new sports events company) and British Cycling.

British Cycling will deliver the operational and business function, social impact and volunteer programmes along with all consumer facing functions, on behalf of partners.

We are seeking an exceptional Executive Assistant who thrives in a fast-paced, high-profile environment and is passionate about supporting the successful delivery of a major international sporting event. This is a unique opportunity for a highly organised, proactive and discreet professional who can operate confidently at executive and board level while coordinating across a wide range of stakeholders and workstream

What will you be doing?

Executive & Board Support

• Manage the MD’s / Chair’s / Director’s diary, scheduling, and travel arrangements to ensure efficient use of time.
• Prepare, proof, and edit documents, presentations, and briefings for Board, stakeholders, and partners.
• Support the Directors team and Company Secretary with preparation for Board, Funders Groups and other meetings, including preparation of agendas, meeting logistics (travel, meeting room booking, etc), collating papers from across the business, preparing presentations, updating the secure Board portal, minute taking and follow up.

Project & Event Coordination

• Track key actions from senior meetings and ensure timely follow-up.
• Assist the Grand Depart PMO team in British Cycling with monthly PMO report collation
• Support coordination between workstreams (operations, finance, communications, stakeholder relations).

Stakeholder Management

• Liaise with senior representatives from ASO (Amaury Sport Organisation), UK Sport, government departments, local authorities, and sponsors.
• Ensure the MD and Chair are fully briefed for all external engagements.
• Draft correspondence, reports, and briefing notes for external partners.

Administrative support

• Team administration, including document management, filing systems, and information flows.
• Support with the administration of team activities, travel & accommodation, and HR processes.
• Support for the finance function, including raising PO’s and invoices.
• Manage sensitive and confidential information with discretion.
• Support with hospitality, accreditation, and protocol events as required.

What we’re looking for:

• Significant experience providing executive support to senior leaders, executives, boards or committees within a complex organisation.
• Outstanding diary, meeting and travel management skills, with the ability to anticipate needs, manage competing priorities and ensure executives are fully prepared for engagements.
• Experience supporting Board and governance processes, including agenda preparation, collation of papers, board portal administration, minute taking and action tracking.
• Excellent written communication skills, with the ability to draft, proofread and prepare high-quality reports, presentations, briefing papers and correspondence for senior audiences.
• Strong stakeholder management skills and the confidence to build effective working relationships with senior representatives from public sector bodies, governing organisations, partners and suppliers.
• Proven ability to coordinate multiple projects and priorities simultaneously, maintaining accuracy and attention to detail under pressure.
• A highly organised and methodical approach, with excellent administration, document management and information management skills.
• Strong judgement, professionalism and discretion when handling sensitive and confidential information.
• Experience supporting events, hospitality programmes, accreditation processes or protocol activities would be advantageous.
• Advanced proficiency in Microsoft Office applications, particularly Outlook, Word, PowerPoint and Teams.
• A positive, adaptable and collaborative approach, with a willingness to work flexibly and contribute wherever needed to support the successful delivery of the event.
• Calm and composed under pressure.
• Comfortable working with ambiguity and changing priorities.
• Enthusiastic team player with a strong work ethic and a commitment to excellence.

This role would suit someone who enjoys being at the heart of a complex organisation, enabling senior leaders to operate effectively while contributing to the delivery of a world-class sporting event.

Applications close:

6th September 2026