Executive Assistant

Balyasny Asset Management L.P.; Greater London; On-site; GBP 65,000 - 90,000; Full time

Job summary

Balyasny Asset Management L.P. in London seeks an experienced executive assistant to support senior leadership, ensuring smooth day-to-day operations with discretion.

You will manage calendars, coordinate domestic and international travel, prepare materials, and assist on special projects across departments.

The role requires a Bachelor's degree and 5–10+ years of executive admin experience, with proficiency in PowerPoint, Outlook, and Excel, and a strong professional presence.

Qualifications

• Bachelor's degree required.
• 5–10+ years of executive administrative experience preferred.
• Proficiency in PowerPoint, Outlook, and Excel.

Responsibilities

• Calendar & Scheduling Management: Proactively manage calendars, schedule calls, and coordinate meetings and appointments to optimize time and priorities.
• Administrative Support: Coordinate domestic and international travel arrangements and process expense reports in a timely and accurate manner.
• Document Management: Assist with printing, filing, and archiving documents and meeting materials in accordance with firm protocols.
• Special Projects: Partner with the office on ad hoc projects and strategic initiatives, providing research, coordination, and execution support as needed.
• Cross-Departmental Collaboration: Engage with multiple departments to broaden institutional knowledge, formalize skills, and contribute to cross-functional projects and tasks.
• Calendar Oversight: Conduct daily and weekly reviews of team calendars to ensure all stakeholders are informed of upcoming commitments; proactively identify and resolve scheduling conflicts and prioritization issues.

Skills

Calendar management

Travel coordination

Document handling

Cross-department collaboration

Communication skills

Attention to detail

Office etiquette

Education

Bachelor's degree

Tools

Microsoft Office

PowerPoint

Outlook

Excel

Job description

Balyasny Asset Management L.P. (BAM) is a global institutional investment firm dedicated to delivering consistent, uncorrelated, absolute returns across all market environments. We achieve this by fostering a culture rooted in research, innovation, and collaboration.

BAM operates at the intersection of finance and technology, bringing together the deep industry expertise of leading portfolio managers and financial analysts with the capabilities of software engineers and quantitative researchers. By leveraging the collective strengths of our teams, we continuously seek new investment opportunities, analyze evolving market conditions, manage risk, and deliver superior service to our investment partners.

With more than 2,500 professionals across 31 offices worldwide — spanning North America, Europe, the Middle East, and Asia-Pacific — BAM cultivates an environment that champions the free exchange of ideas, supports meaningful career development, and prioritizes the health and well-being of our people through world-class benefits.

Position Overview

The ideal candidate will operate with a high degree of professionalism and discretion, collaborating effectively across all levels of management, staff, clients, external partners, and regulatory agencies. This individual will serve as a critical operational resource, ensuring the seamless day-to-day functioning of the executive office.

Key Responsibilities

• Calendar & Scheduling Management: Proactively manage calendars, schedule calls, and coordinate meetings and appointments to optimize time and priorities.
• Administrative Support: Coordinate domestic and international travel arrangements and process expense reports in a timely and accurate manner.
• Document Management: Assist with printing, filing, and archiving documents and meeting materials in accordance with firm protocols.
• Special Projects: Partner with the office on ad hoc projects and strategic initiatives, providing research, coordination, and execution support as needed.
• Cross-Departmental Collaboration: Engage with multiple departments to broaden institutional knowledge, formalize skills, and contribute to cross-functional projects and tasks.
• Calendar Oversight: Conduct daily and weekly reviews of team calendars to ensure all stakeholders are informed of upcoming commitments; proactively identify and resolve scheduling conflicts and prioritization issues.

Qualifications & Requirements

• Demonstrated ability to prioritize and manage multiple tasks and projects concurrently while consistently meeting or exceeding deadlines.
• Strong collaborative mindset with a commitment to working effectively across teams.
• High standard of professionalism in all interactions with internal staff, external partners, and clients.
• Sound problem‑solving skills with the ability to identify issues and implement effective solutions.
• Proven work ethic characterized by diligence, confidence, and initiative.
• Excellent written and verbal communication skills.
• Exceptional attention to detail and organizational abilities.
• Must be available to work in the office 5 days per week.

Education, Training & Experience

• Bachelor's degree required.
• 5–10+ years of relevant executive administrative experience preferred.
• Proficiency in Microsoft Office Suite, with particular emphasis on PowerPoint, Outlook, and Excel.