Executive Assistant

MS Amlin; City Of London; Hybrid; GBP 55,000 - 75,000; Full time

Job summary

MS Amlin is seeking an Executive Assistant in London to partner with senior leadership, manage complex calendars, and coordinate governance activities. You will handle confidential matters, prepare materials for Board and Executive Committee meetings, and support high-profile stakeholder interactions.

The role requires proactive prioritisation, discretion, and the ability to work in a hybrid environment, liaising with the CEO, Board members, and senior leaders to enable effective leadership.

Qualifications

• Significant Executive Assistant experience supporting C-suite or Board-level leaders.
• Exceptional stakeholder management capability.
• Experience supporting governance and committee structures.
• Strong commercial awareness and organisational understanding.

Responsibilities

• Manage highly complex executive diaries, ensuring alignment with business priorities.
• Coordinate Board, Committee and Executive Committee meetings and prepare agendas and packs.
• Draft, edit and manage sensitive communications and presentations for executives.
• Support governance activities and follow up on actions and decisions.
• Provide strategic coordination and cross-functional collaboration support.

Skills

Executive assistant experience

Stakeholder management

Governance knowledge

Communication skills

Discretion and confidentiality

Job description

Role: Executive Assistant Location: London Contract Type: Permanent Work Pattern: Full Time and Hybrid

Reporting to the Chief Risk Officer & General Counsel, the Executive Assistant will act as a trusted business partner and strategic support to senior executives, enabling effective leadership through proactive management of priorities, stakeholder engagement, governance activities and confidential business matters. The Executive Assistant serves as the primary point of coordination for executive activity, acting as an extension of the executive by managing complex schedules, governance requirements, communications and high‑profile stakeholder interactions.

Executive Support & Diary Strategy

• Manage highly complex executive diaries, ensuring alignment with business priorities.
• Anticipate conflicts, competing demands and stakeholder requirements.
• Coordinate executive attendance at key internal and external forums.
• Act as gatekeeper for executive time and priorities.
• Triage requests and determine appropriate action, delegation or escalation.

Stakeholder Management

• Build and maintain trusted relationships across the Executive Committee, Board, market stakeholders and external partners.
• Manage senior stakeholder communications and correspondence.
• Represent the executive appropriately when coordinating meetings and business activities.

Governance & Regulatory Coordination

• Coordinate Board, Committee and Executive Committee meetings.
• Prepare agendas, board packs and supporting documentation.
• Track actions, decisions and governance deliverables.
• Support regulatory and market-related governance activity where required.

Executive Communications

• Draft, edit and manage sensitive communications on behalf of executives.
• Review and prepare presentations, reports and briefing materials.
• Support executive decision preparation and meeting readiness.

Strategic Coordination

• Support business planning cycles, leadership meetings and strategic initiatives.
• Monitor, track and follow up on executive actions and commitments.
• Coordinate cross-functional activities on behalf of senior leaders.

Confidential & Sensitive Activities

• Manage highly confidential information relating to people matters, business performance, strategic initiatives and governance.
• Exercise judgement and discretion when handling sensitive issues.
• Support confidential leadership and organisational activities.

Leadership & Coaching

• Provide guidance and support to Team Assistants where required.
• Promote consistent administrative standards and best practices.
• Contribute to service improvements and operating model development.
• Support the effectiveness of leadership teams through coordination of objectives, actions and key deliverables.
• Leverage technology and digital tools to improve executive effectiveness and administrative efficiency.

Key Relationships

• CEO, Executive Committee and Board members
• Active Underwriters and Senior Leaders
• Regulators, market bodies and external stakeholders
• Executive Assistants and Team Assistants
• Corporate function leaders

What you’ll need: Knowledge, Skills & Experience

• Significant Executive Assistant experience supporting C‑suite or Board‑level leaders.
• Exceptional stakeholder management capability.
• Experience supporting governance and committee structures.
• Strong commercial awareness and organisational understanding.
• Excellent written communication and presentation skills.
• Advanced planning, prioritisation and judgement capability.
• High levels of discretion and confidentiality.

Behaviours

• Trusted advisor mentality.
• Anticipates needs and takes action ahead of requirements.
• Highly professional and resilient.
• Strong influence and relationship‑building skills.
• Commercially aware and proactive.
• Exercises sound judgement and discretion.
• Calm under pressure.

Decision Making

• Operates with a high degree of autonomy and judgement.
• Makes independent decisions regarding executive prioritisation, stakeholder access, scheduling strategy and escalation of sensitive matters.
• Responsible for managing complex and confidential information with minimal supervision.

We are stronger together because of our common interests and rich differences. You may be the strength we didn’t know we needed. Believe in yourself,

What Can You Expect From Us?

As well as a competitive base salary and performance related discretionary bonus, here is a link to our employee benefits - Benefits of working at MS Amlin | MS Amlin

Hybrid Working At MS Amlin we operate a hybrid working model to empower our people with flexibility to blend where they work. We value collaboration and believe that we work better together, our teams typically do 3 days a week in the office.

About MS Amlin

MS Amlin is a leading (re)insurer and part of the global MS&AD Group, with operations across Lloyd’s of London, the Middle East, and Asia Pacific. With over 120 years of experience, we support businesses facing complex and demanding risks, providing continuity in an uncertain world. Our expertise covers Property, Casualty, Marine, Crisis Management, Natural Resources and Reinsurance, backed by strong underwriting capabilities and deep sector knowledge. At the core of our claims service is TRUST - Transparency, Responsiveness, Understanding, Solution‑driven thinking, and Technical expertise. This defines how we manage claims and build lasting relationships.