Executive Assistant

Love Success; Greater London; On-site; GBP 32,000 - 39,000; Full time

Job summary

Love Success is seeking an experienced interim Executive Assistant to provide senior administrative and HR support to the Headteacher of a North London independent school. The role combines executive assistance with HR, safeguarding administration, and operations review, working hands-on to streamline processes.

The assignment is interim for 6 to 8 weeks, with immediate start and daily rate payments. A current Enhanced DBS is essential, with discreet handling of sensitive information throughout

Qualifications

• Experience in senior executive or personal assistant roles.
• Proven ability to manage confidential information with discretion.
• Strong written and verbal communication skills.
• Ability to work independently and exercise sound judgement.

Responsibilities

• Provide high‑level executive support to the Headteacher.
• Manage complex diary, meetings, and school events.
• Prepare reports, presentations, agendas, and documentation.
• Coordinate meetings and action follow‑ups with stakeholders.

Skills

Executive support

HR administration

Organisational skills

Discretion

Communication skills

MS Office

Tools

Microsoft Office

Job description

Temporary Executive Assistant, HR & Operations Support

Location: Independent School in North London

Contract: Interim, 6 to 8 weeks initially

Daily Rate: £173 to £211 per day, plus holiday accrual

Start Date: Immediate / ASAP

Essential requirement: Enhanced DBS

We are seeking an experienced, highly organised, and professional individual to provide interim support to the Headteacher of a respected Independent School. This is a varied and hands-on role combining senior executive support with significant HR, operational, and safeguarding administration responsibilities.

The initial assignment is expected to last 6 to 8 weeks, supporting a review of administrative structures and processes.

Key Responsibilities

Executive Support

• Provide high-level administrative and executive support to the Headteacher.
• Manage a complex diary, scheduling meetings, appointments, and key school events.
• Prepare correspondence, reports, presentations, agendas, and meeting documentation.
• Coordinate meetings and ensure timely follow-up of actions and decisions.
• Act as a professional and discreet point of contact for internal and external stakeholders.

HR Administration & Employee Relations

• Manage confidential HR administration and employee records.
• Support the tracking and administration of employee relations matters.
• Coordinate meetings relating to HR casework and monitor actions arising.
• Provide recruitment administration support, including scheduling interviews, communicating with candidates, and maintaining recruitment records.
• Handle highly sensitive and confidential information with discretion and professionalism.

Operations & Organisational Review

• Support the Headteacher with a review and potential restructure of the school's administrative function.
• Assist with project coordination, documentation, and stakeholder communication relating to organisational change.
• Ensure administrative processes are efficient, accurate, and appropriately documented.

Safeguarding Administration

• Provide substantial safeguarding administration support.
• Maintain safeguarding records securely and accurately.
• Support the coordination of safeguarding meetings, documentation, and actions.
• Ensure compliance with school policies and statutory requirements relating to safeguarding and confidentiality.

About You

We are looking for someone who is:

• Experienced in providing senior executive or personal assistant support.
• Highly organised, proactive, and able to manage multiple priorities effectively.
• Confident handling sensitive and confidential information.
• An excellent communicator with strong written and interpersonal skills.
• Comfortable working independently and exercising sound judgement.
• Experienced in HR administration, employee relations support, or operational administration.
• Ideally experienced within education, the public sector, healthcare, charity, or another regulated environment.
• A current Enhanced DBS certificate is essential.
• Proven experience in a senior administrative, executive support, HR, or operations role.
• Strong IT skills, including Microsoft Office applications.
• Availability to commence assignment at short notice.