Executive Assistant

AJ Chambers ®; Greater London; On-site; GBP 40,000 - 55,000; Full time

Job summary

AJ Chambers seeks an experienced Legal Executive Assistant to join its Central London Construction Disputes team, providing high-level PA/EA support to the Head of the Practice Group and another Partner in a fast-paced environment.

The role requires meticulous organisation, strong communication skills, and the ability to manage competing priorities while supporting onboarding, AML checks, billing and travel arrangements. This is a high-profile role within a top Legal 500 firm.

Qualifications

• Previous experience as Legal PA/EA in a law firm.
• Experience supporting Partners or senior fee earners.
• Strong diary and inbox management experience.
• Experience with client onboarding and AML checks.
• Billing and financial administration experience, including WIP.
• 3E experience would be a bonus.
• Excellent organisational skills and ability to manage multiple priorities and deadlines.
• Professional, commercially aware and client-focused approach.

Responsibilities

• Provide high-level Legal PA/EA support to the Head of the Practice Group and one other Partner.
• Take full ownership of complex and busy diaries, proactively managing meetings and logistics.
• Manage Partners' inboxes, prioritising correspondence and urgent matters.
• Build strong working relationships with Partners, clients, fee earners and internal teams.
• Support client onboarding, including AML/compliance checks.
• Assist with billing, monitor WIP and deadlines, liaising with Finance.
• Manage financial/matter-related administration and chase outstanding bills.
• Arrange domestic and international travel with detailed itineraries.
• Organise meetings, agendas and minutes, ensuring actions are followed up.
• Support Partners with business development activities with Marketing & BD.
• Arrange regular catch-ups with Partners to review commitments and priorities.
• Develop understanding of clients, matters and practice area.
• Take ownership of tasks and manage workloads against deadlines.
• Collaborate with central teams to deliver high service levels.
• Identify process improvements and best practices.

Skills

Diary management

Executive support

Attention to detail

Organisational skills

Client onboarding

Billing administration

Communication skills

Travel coordination

Team collaboration

Tools

3E

Job description

We are working with a highly regarded Legal 500 law firm in Central London who are looking to recruit an experienced Legal Executive Assistant to join their Construction Disputes team.

This is an excellent opportunity for a proactive and highly organised Legal PA/EA to join a busy and well-established practice, providing high-level support to the Head of the Practice Group and one other Partner.

The successful candidate will be confident working in a fast-paced legal environment and will have excellent attention to detail, strong organisational skills and the ability to manage competing priorities. You will work closely with both Partners, adapting to their individual working styles and becoming a trusted point of contact for their day-to-day requirements.

As Legal EA, your responsibilities will include:

• Providing high-level Legal PA/EA support to the Head of the Practice Group and one other Partner.
• Taking full ownership of complex and busy diaries, proactively managing meetings, appointments, conflicts and associated logistics.
• Managing Partners' inboxes, responding to emails where appropriate, prioritising correspondence and ensuring urgent or client-critical matters are brought to their attention.
• Building strong working relationships with Partners, clients, fee earners and internal teams.
• Supporting client onboarding, including completing and coordinating AML and compliance checks.
• Assisting with the billing process, including monitoring WIP, coordinating billing deadlines and liaising with the wider team and Finance.
• Managing financial and matter-related administration, including chasing outstanding bills where required.
• Experience with 3E would be advantageous, although this is not essential.
• Arranging domestic and international travel, including flights, accommodation, visas, transfers and detailed itineraries.
• Organising meetings, preparing agendas and taking minutes where required, ensuring actions are followed up.
• Supporting the Partners with business development activities, including events, seminars and conferences, working closely with Marketing & BD.
• Arranging regular catch-ups with Partners to review upcoming commitments, priorities and diary requirements.
• Developing a strong understanding of the Partners' clients, matters, priorities and practice area.
• Taking ownership of tasks and managing workloads effectively against deadlines and changing business requirements.
• Working collaboratively with central business support teams to ensure a high level of service is delivered.
• Identifying opportunities to improve processes and introduce best practice across the team.
• Acting as a professional and client-focused ambassador for the Partners and the wider firm.
• Building strong internal and external relationships and contributing positively to the wider team.

The successful candidate will have:

• Previous experience working as a Legal PA, Senior Legal PA or Legal EA within a law firm.
• Experience supporting Partners or senior fee earners in a busy legal environment.
• Strong experience managing complex diaries and inboxes.
• Previous experience with client onboarding and AML/compliance checks.
• Solid experience with legal billing and financial administration, including WIP.
• Experience using 3E would be a bonus but is not essential.
• Excellent organisational skills and the ability to manage multiple priorities and deadlines.
• Strong attention to detail and a proactive approach to problem-solving.
• Excellent written and verbal communication skills.
• The ability to adapt to different Partner working styles and build trusted working relationships.
• A professional, commercially aware and client-focused approach.

This is a fantastic opportunity for an experienced Legal PA/EA looking to join a top Legal 500 firm and take on a high-profile role supporting senior Partners within a specialist Construction Disputes practice.