Executive Assistant

Pureseoul; Greater London; On-site; GBP 55,000 - 75,000; Full time

Benefits offered by this job

Employee discount

Holiday entitlement

Pension plan

Professional development

Wellbeing support

Company discounts

Job summary

Pureseoul in London (Holborn) seeks an Executive Assistant to the CEO to act as a strategic operational partner and gatekeeper. The role supports critical priorities, manages a high-velocity executive office, and drives seamless collaboration across international growth initiatives.

The ideal candidate has 3+ years supporting C-level executives in retail/e-commerce, superb English communication, and a proactive, discreet approach to confidential matters.

Qualifications

• 3+ years of demonstrable experience supporting a C-level executive in fast-paced environments.
• Strong written and spoken English communications skills.

Responsibilities

• Own the CEO's inbox: triage, draft replies, and handle what doesn't need the CEO.
• Manage a complex diary across multiple stores, suppliers, landlords, investors and partners.
• Plan UK and international travel, including Germany and Korea.
• Prepare briefing packs, agendas and papers for meetings.
• Run the CEO's leadership meeting rhythm: agendas, minutes, actions and follow-ups.
• Track priorities and deadlines across key projects (new stores, Europe launch, Derby warehouse move).
• Act as the CEO's point of contact for leadership, external advisers, agencies and landlords.
• Prepare reports and presentations for the CEO (board updates, management summaries, event slides).
• Handle approvals, contracts and documents needing CEO sign-off.
• Support company admin (insurance renewals, supplier setup, purchase approvals, invoice queries).
• Coordinate key events (Retail Managers Summit, store launches, industry events).
• Help build simple processes and systems as the company scales.
• Handle confidential matters with complete discretion.

Skills

Executive support

Diary management

Travel planning

Discretion

Stakeholder liaison

Tools

MS Office

Cloud systems

Job description

POSITION OVERVIEW

Position: Executive Assistant (EA) to CEO
Location: London Office (Holborn). In Office required, not a remote or hybrid position
Schedule: Full time (Mon - Fri, 8 am to 4:30 pm)
Salary: Highly Competitive, commensurate with experience

PURESEOUL is the market-leading Korean cosmetic specialist in the UK, operating both thriving e-commerce and retail stores. We are seeking an exceptional and proactive Executive Assistant to serve as the key operational partner to our CEO. This role is pivotal in maximising the CEO's effectiveness, managing critical priorities, and ensuring the smooth operation of the executive office during a period of significant international growth.

We require an EA who is a strategic gatekeeper, not just an administrator, and who shares a genuine passion for the Beauty industry.

The EA works alongside the PA, who also covers office administration, and partners closely with the Co-Founder and Creative Director.

KEY RESPONSIBILITIES

CEO support

• Own the CEO's inbox: triage, draft replies, and handle what doesn't need the CEO.
• Manage a complex, fast-changing diary across stores, suppliers, landlords, investors and partners. Protect focus time and push back on low-value meetings.
• Plan UK and international travel, including Germany and Korea.
• Prepare briefing packs, agendas and papers so the CEO walks into every meeting ready.

Business management

• Run the CEO's leadership meeting rhythm: agendas, minutes, actions and follow-up until closed.
• Track priorities and deadlines across key projects, such as new store openings, the Europe launch and the Derby warehouse move.
• Act as the CEO's point of contact for the leadership team, external advisers, agencies and landlords.
• Prepare reports and presentations for the CEO, for example board updates, management summaries and event slides.

Operations and governance

• Handle approvals, contracts and documents that need CEO sign-off, and chase what is outstanding.
• Support company admin such as insurance renewals, supplier set-up, purchase approvals and invoice queries.
• Coordinate key events, including the Retail Managers Summit, store launches and industry events.
• Help build simple processes and systems as the company scales.

Discretion

• Handle confidential matters, including people, finance and commercial deals, with complete discretion.

Important Considerations

• Frequent Travel: Candidates must be flexible and willing to undertake regular international and domestic business travel (including occasional overnights) and regular travel between the Central London office and the West London warehouse.
• Team Collaboration: We are a dynamic, fast-paced team. While optional, a collaborative spirit and willingness to occasionally assist with wider company activities (e.g., supporting new store openings) is highly valued.

WHO WE'RE LOOKING FOR (Essential Requirements)

• Experience: A minimum of 3+ years of demonstrable, recent experience supporting a C-level Executive (CEO, Managing Director, or Partner) within a fast-paced retail, e-commerce, or high-growth sector is essential.
• Industry Passion: A strong, existing knowledge and passion for the beauty industry.
• Communication: Exceptional written and verbal communication skills in English (UK standard).
• Logistics: Valid passport and a proactive approach to managing complex international logistics.
• Discretion: Impeccable attention to detail and a proven track record of maintaining confidentiality.
• Software Proficiency: Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint) and cloud-based systems.
• Bonus Skill: Any level of spoken or written Korean is a significant advantage.

PERKS & BENEFITS

• 20% employee discount across our online and offline stores
• Holiday allowance of 30 days pro rata (excluding Christmas and Boxing Day)
• Comfy and casual dress code
• Pension scheme: Company pension (5% employee, 3% employer).
• Professional development: Opportunities for growth and development.
• EAP Platform: Access to well-being and therapy sessions.
• BrightXchange discounts: Cashback, vouchers, and exclusive discounts.

Due to the high volumes of applications that we receive, we are regrettably unable to personally reply to them all. Therefore, we will only contact successful applicants within a period of two weeks.