Executive Assistant

Optimas Solutions; Gloucester; On-site; GBP 28,000 - 40,000; Full time

Job summary

A leading global distributor, Optimas Solutions is seeking an Executive Assistant to support the CEO of International operations and the Senior Leadership Team. This critical role involves managing communications, facilitating strategic decision-making, and organizing corporate events, enhancing the operational efficiencies within the International Region.

Qualifications

• Highly-experienced Administrator with a track record at senior-management level.
• Cost-aware, results-driven, with excellent interpersonal skills.
• Confident, self-motivated with a strong sense of urgency.

Responsibilities

• Manage diary and travel arrangements for the CEO.
• Support strategic projects and prepare documents for meetings.
• Organize corporate events and meetings for the Leadership Team.

Skills

Advanced Microsoft Office skills

Excellent English language skills

Strong organisational skills

Attention to detail

Emotional intelligence

Ability to work under pressure

Job description

Join to apply for the Executive Assistant role at Optimas Solutions

Join to apply for the Executive Assistant role at Optimas Solutions

Description

JOB DESCRIPTION

• JOB IDENTIFICATION
  
  

Job Title:

Reporting To:

Department

Executive Assistant

CEO - International

International Leadership

• JOB PURPOSE
  
  

In this highly visible role, you will provide proactive support to the CEO – International and the International Senior Leadership Team across the International Region. You will be instrumental in maintaining a highly professional working environment for the Senior Leadership Team that allows them to fully perform their strategic roles within the company.

The Executive Assistant will hold the Leadership Team to account in the assimilation and preparation of critical business documents and presentations. You will support key projects across the Region in line with business objectives, and you will facilitate critical decisions made across the entire Optimas business.

• DIMENSIONS
  
  

Optimas is a global distributor of integrated supply chain solutions, and engineering support focused on delivering fasteners, components, industrial and safety supplies to our diverse customers around the world. Our local, on-the-ground teams understand the nuances of every community we serve. This allows us to adapt with our customers and partners as needs evolve, leveraging our footprint to remain at your side while providing a highly personalized level of service and support no matter where you find yourself around the globe.

• ROLE OF DEPARTMENT
  
  

This role represents the International Senior Leadership Team. The SLT is accountable for the strategic decisions that will ensure the continued performance, success and growth of the Optimas Business within the International Region. The SLT is responsible for communications, statutory reporting and representing Optimas to the very highest standards both internally and in all external interactions.

• KEY RESULT AREAS
  
  

Diary management for the CEO, International and other members of the Senior Leadership Team, ensuring necessary travel arrangements, required Visas and travel documentation are in place.

Organisation of corporate events, meetings, conference calls and functions internally and externally as required, supporting with planning and preparation.

Participation in key strategic projects, as identified.

Lead planning and organisation of Optimas company events and celebrations taking place in the UK.

General assistance to include, agenda setting, minute taking, preparation of reports and presentations, correspondence, arranging meetings, arranging refreshments for meetings and other general assistance as required;

Interact effectively with customers and peers within the greater organization to drive superior business results.

Management of the Office Coordinator and Reception requirements.

Liaising with the Facilities Manager to coordinate refurbishment projects and general maintenance of UK facilities

Acting in a professional and responsible manner at all times; to keep confidential, information which by the nature of this role will be shared;

Meeting or exceeding agreed Key Performance Indicators;

“The post-holder will be required to undertake such tasks as may be reasonably expected within the scope and level of the role”.

• ADDITIONAL KEY DUTIES
  
  

Support the International Senior Leadership Team, implementing crucial measures and initiatives as required

• KNOWLEDGE, TRAINING, EXPERIENCE & SKILLS REQUIRED TO DO THE JOB
  
  

Highly-experienced Administrator with a proven track record of working at senior-management level;

Advanced Microsoft Office skills including Word, Excel and PowerPoint.

Excellent English language skills both written and verbal;

Confident and assertive character;

Excellent organisational skills;

Attention to detail;

Appreciation of significance of confidentiality;

Used to working in fast-paced, pressurised environments ensuring deadlines are met;

Ability to handle multiple tasks and projects efficiently;

Cost-aware, results-driven and used to working to deadlines;

Emotional intelligence, commercial awareness and ability to adapt.

A team player attitude that embodies credibility and integrity

A work style that is self-managed, rigorous, and keenly organisational

A strong strategic and business mindset; business acumen is key in addition to technical strengths

Excellent interpersonal, verbal, written, and presentation skills

Highly motivated, high energy, “can do” attitude, self-starter with a strong sense of urgency

Document Owner: Human Resources

Creation Date: May 2025

Please Note: Printed Copies are not subject to version control

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Manufacturing

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