Executive Assistant

Rathbone Brothers; Falmouth; Remote; GBP 38,000 - 48,000; Full time

Job summary

Rathbones is seeking an Executive Assistant to the Vision Executive Team in the UK. The role provides confidential high-level support, coordinating governance processes and ensuring smooth board and committee operations.

You will manage complex calendars, prepare materials, take minutes, and act as the primary contact for senior stakeholders, enabling the executives to focus on strategic priorities.

Qualifications

• Exceptional organisation, planning and attention to detail.
• Excellent written and verbal communication, with confidence to engage at executive and Board level.
• Sound judgement, discretion and integrity when handling sensitive information.
• Ability to anticipate requirements, prioritise competing demands and stay calm under pressure.
• Strong relationship-building, diplomacy and influencing skills.
• Clear, concise Board and committee minute-writing skills.
• Proactive, solutions-focused approach and ability to work independently.

Responsibilities

• Provide trusted, confidential support to the Vision Executive Team, using judgement to anticipate needs and resolve issues.
• Manage complex diaries, meetings, travel and events, protecting executive time.
• Act as a professional first point of contact for senior internal and external stakeholders.
• Coordinate Board, Executive and committee meeting cycles, agendas, papers and logistics, ensuring timely, high-quality submissions.
• Attend Board and relevant committee meetings, take accurate minutes, capture decisions and maintain action logs.
• Prepare briefings, correspondence, presentations and meeting materials to a high professional standard.
• Support the Executive Team with governance, planning, reporting and selected business projects.
• Maintain secure and orderly records in line with confidentiality, data protection and document-retention requirements.
• Provide cover and collaborate with EA and business support colleagues across Vision.
• Support committees and working groups, such as PGC
• Maintain data on trackers including fair value, detriment and conflicts of interest
• Support all governance processes by providing administrative support
• Arrange internal and external meetings
• Send network-wide communications as directed by the exec team

Skills

Organisation

Communication

Judgement/Discretion

Anticipation

Relationship-building

Minute-writing

Proactive problem-solving

Job description

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The Executive Assistant provides high-level, confidential support to the Executive Team, enabling members to focus on strategic, commercial and leadership priorities. The role coordinates executive activity and supports effective governance through the preparation of Board and committee meetings, accurate minute-taking and disciplined follow-up of decisions and actions.

What you’ll be responsible for

• Provide trusted, confidential support to the Vision Executive Team, using judgement to anticipate needs and resolve issues.
• Manage complex diaries, meetings, travel and events, balancing competing priorities and protecting executive time.
• Act as a professional first point of contact for senior internal and external stakeholders.
• Coordinate Board, Executive and committee meeting cycles, agendas, papers and logistics, working with contributors to ensure timely, high-quality submissions.
• Attend Board and relevant committee meetings, take accurate minutes, capture decisions and maintain action logs through to completion.
• Prepare briefings, correspondence, presentations and meeting materials to a high professional standard.
• Support the Executive Team with governance, planning, reporting and selected business projects.
• Maintain secure and orderly records in line with confidentiality, data protection and document-retention requirements.
• Provide cover and collaborate with EA and business support colleagues across Vision.
• Provide support where necessary to regular committees and working groups, such as PGC
• Maintain data on any necessary trackers, including and not limited to fair value, detriment and conflicts of interest
• Support all governance processes by providing administrative support
• Arrange internal and external meetings
• Send network wide communications as directed by the exec team

About you

• Exceptional organisation, planning and attention to detail.
• Excellent written and verbal communication, with the confidence to engage at executive and Board level.
• Sound judgement, discretion and integrity when handling sensitive information.
• Ability to anticipate requirements, prioritise competing demands and operate calmly under pressure.
• Strong relationship-building, diplomacy and influencing skills.
• Clear, concise Board and committee minute-writing skills.
• Proactive, solutions-focused approach and ability to work independently.

We aim to become an employer of choice for the wealth management sector, to achieve this we are working hard to build a diverse, equal, and inclusive workplace that motivates, develops and embraces the strengths of all our colleagues. Being part of Rathbones means you will join a team of passionate professionals in a successful culture that cares for its people. At Rathbones, we provide meaningful work, opportunities, and a voice to all.

We are committed to building a team that is made up of diverse skills, experiences and abilities and encourage applications from all backgrounds. We welcome individuals who share our values.

We’re a Disability Confident Employer (level 2) under the UK Government scheme. This means we’ve signed up to a set of commitments around how we recruit, retain and develop people with disabilities. Find out more about the Government Scheme online, click here . If you require adjustments to apply for a role at Rathbones, please contact us via [e-mail] to let us know what adjustments you may need.

Mission

We believe in playing the long game. That means building consistent results, earning trust and doing the right thing — for our clients, our colleagues and the communities we’re part of.

Our values shape how we work:

• We aim high
• We get it done
• We show we care
• We do the right thing

These aren’t just words on a wall. They guide how we treat each other, how we make decisions and how we build relationships that last.

We will close this advert once we have received enough applications for the next stage. Please submit your application as soon as possible to ensure you don’t miss out.