Administrator - Operational Tax Reporting

Rathbone Brothers; Liverpool; Hybride; GBP 42 000 - 56 000; Plein temps

Avantages offerts par ce poste

Company pension

Private medical insurance

Discretionary bonus

Résumé du poste

Rathbones is seeking an Administrator - Operational Tax Reporting in Liverpool to ensure accurate US QI, AEOI, and SEC reporting, while supporting client service and regulatory compliance. The role focuses on documentation, tax reporting, and adherence to internal policies, with a collaborative team environment.

You will contribute to efficiency improvements, participate in testing and governance, and build relationships with internal and external stakeholders as part of Rathbones' long-standing

Qualifications

• Excellent organisational and time management skills.
• High level of accuracy and attention to detail.
• Ability to grasp new tasks quickly.
• Strong written and verbal communication skills.
• Client service focus and MS Office proficiency.

Responsabilités

• Deliver a professional service for clients and advisers.
• Ensure compliance with regulatory requirements and policies.
• Maintain accurate documentation and records.
• Support Lean 4+1 habits and process improvements.
• Collaborate with stakeholders and teams across the firm.

Connaissances

Organisation

Time management

Attention to detail

Communication skills

MS Office

Team player

Outils

Microsoft Office

Description du poste

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Administrator - Operational Tax Reporting

Job ID: 2924

Department: Operations Servicing

Job Category:

Location:

Liverpool, GB, L3 1NW

Date: 13 Oct 2026

At Rathbones, our purpose is to help more people invest their money well, so they can live well.

We are one of the UK’s leading providers of wealth management, investment management, financial planning and asset management services. We work with individuals and families, charities, trustees, financial advisers and other professional partners to help them make confident decisions about money and investments.

Our advisers take the time to understand each client’s goals, values and circumstances. Together, we create a personalised approach designed to manage, preserve and grow their wealth over the long term.

Our services include discretionary investment management, financial planning, fund and asset management, tax planning, trust and company management, and specialist responsible investment services through Rathbone Greenbank Investments. We also work with financial advisers to help them deliver positive outcomes for their clients.

With roots dating back to 1742, Rathbones has been trusted for generations. Today, we manage £120.7 billion of client assets*, supported by more than 700 investment professionals across 21 offices in the UK and Channel Islands.

*Figures as at 30 June 2026.

Administrator - Operational Tax Reporting

Department: Operations

Location: Liverpool

Contract Type: Permanent

The Team

The Operational tax team is responsible for ensuring that RIM and RIMI meet their US Qualified Intermediary (QI) and AEOI (both FATCA and CRS) obligations and additionally for ensuring that RIM meets its obligations as an SEC registered Investment Advisor.

For our QI obligations, this involves ensuring that we hold correct documentation for any clients who wish to invest in US securities and for all clients who are US Persons (for example W-8 or W-9 forms). The team produces 1099 reports relating to dividend, interest, and sales proceeds income for our US clients annually which are also submitted to the IRS and reports US income of non-US clients to the IRS annually on a pooled basis. This permits RIM and RIMI to offer the majority of clients lower rates of withholding tax on their US dividends and interest.

For our AEOI obligations, the team ensures that we hold validation information on the tax residencies of all clients and additionally for ensuring that all entity clients have provided valid AEOI self-certification information. The team submits FATCA reporting (US clients) and CRS reporting (client's resident in neither the US nor the UK) annually to both HMRC and Revenue Jersey.To meet RIM’s SEC obligations, the team submit 13F reports quarterly and ADV reports both annually and after any material changes to the business. The team also ensures that all relevant information is sent annually to all SEC clients.The team is also responsible for withholding tax (WHT) reclaim service which is aiming to offer RIM’s largest charity clients a reduction in the WHT paid on foreign dividends in partnership with our global custodian, BNY Mellon. There are currently 9 jurisdictions in scope. The team provides the charity clients with the relevant documentation and once completed, instructs BNY Mellon of the details of the reclaims to be made.

The Role

Delivery of service excellence

Protection of client assets

Compliant with regulatory requirements and company policies

Positive contribution to your teams new and existing initiatives

Outcomes of the Role

Provide a professional and reliable service for clients, investment managers, advisers, and product providers.Ensure you are adhering to the teams current SLAs and to all regulatory requirements.

Accountable for administrative tasks within the team in line with the team’s procedures manual.

Ensure that you are actively participating in the 4+1 habits from Lean methodology. These include dynamic Visual management boards, appropriate team meeting involvement, continuous improvement through identification and resolution of issues, and standard operating procedures.

Support the continuous improvement across the team leading to enhancements in efficiency and clients and customer experience (CX/UX).

Assist in User Acceptance Testing (UAT) of new and existing IT systemsEnsure that you are operating within the Group data governance framework and that data quality and integrity is maintained.

Be aware of the conduct rules and act with integrity.

Be aware of CASS related processes relevant to your team and that you escape any issues to your manager.

Build and maintain relationships with all stakeholders, both internal and external.

Knowledge, Skills and Experience

Excellent organisational and time management skillsHigh level of accuracy and attention to detail

Ability to grasp new tasks quickly

Strong written and verbal communication skills

Client service focusGood working knowledge of Microsoft Office

A team player able to multi-task in a fast-paced environment

Ability to build constructive relationships with other members of staff at various levels

Adaptable, flexible, and able to accept responsibility for given tasks

Our offer to you

We want everyone at Rathbones to fulfil their potential, in an environment where you are proud to work and feel like you belong.

We offer a comprehensive remuneration package, which we review regularly, and benefits include:

• A company pension - 9% non-contributory or 10% if you contribute 5%
• Private medical insurance – Individual on joining, family after 1 year’s service
• Life assurance - 8 x salary
• Company share scheme
• Discretionary bonus
• Flexible holidays – purchase up to 5 additional days
• Green Car Scheme
• Family friendly policies – enhanced family leave for parents & carers
• Study support – study days and funding for courses and qualifications
• Season travel ticket loans
• Other voluntary benefits you can choose to suit you

Our employees can choose to take part in various social groups and communities to support their wellbeing, growth, development and sense of community.These include:

• Sports & Social Committees, such as cricket, football, netball, running, yoga, quiz nights, charity bake sales and much more.
• Inclusion Networks that help us drive change within the organisation such as Gender Balance, Multicultural, Abilities Count, Pride, Social Mobility, Generations, Menopause Matters@Rathbones’ and Armed Forces.
• The NextGen IM Network, which brings together a community of trainees from across the UK, who are all at the early stages of their careers and offers development opportunities, exposure across the business as well as peer support and connection.

Life at Rathbones

We aim to become an employer of choice for the wealth management sector, to achieve this we are working hard to build a diverse, equal, and inclusive workplace that motivates, develops and embraces the strengths of all our colleagues. Being part of Rathbones means you will join a team of passionate professionals in a successful culture that cares for its people. At Rathbones, we provide meaningful work, opportunities, and a voice to all.

We are committed to building a team that is made up of diverse skills, experiences and abilities and encourage applications from all backgrounds. We welcome individuals who share our values.

We’re a Disability Confident Employer (level 2) under the UK Government scheme. This means we’ve signed up to a set of commitments around how we recruit, retain and develop people with disabilities. Find out more about the Government Scheme online, . If you require adjustments to apply for a role at Rathbones, please contact us via [e-mail] to let us know what adjustments you may need.

Mission

We believe in playing the long game. That means building consistent results, earning trust and doing the right thing — for our clients, our colleagues and the communities we’re part of.

Our values shape how we work:

• We aim high
• We get it done
• We show we care
• We do the right thing

These aren’t just words on a wall. They guide how we treat each other, how we make decisions and how we build relationships that last.