Executive Assistant

Allwyn; England; On-site; GBP 50,000 - 54,000; Full time

Benefits offered by this job

Annual performance-based bonus

25 days of vacation

Pension contribution

Private medical insurance

Company events

Job summary

A multinational lottery operator in London seeks an Executive Assistant to support two C-Level executives. The role involves managing calendars, coordinating meetings, and handling sensitive information with discretion. Candidates should have experience supporting senior leaders, strong organisational skills, and proficiency in Microsoft Office. This full-time position offers flexibility, a collaborative team culture, and benefits including performance bonuses and 25 days of vacation.

Qualifications

• Previous experience supporting a senior leader.
• Able to perform under pressure.
• Strong communication skills.

Responsibilities

• Manage and optimise both Leaders’ calendars.
• Serve as the central point of contact for both Leaders.
• Coordinate meetings and leadership sessions.
• Plan and manage Business travel for both Leaders.
• Support small-scale projects and operational tasks.
• Ensure a high level of organisation and prioritisation.
• Handle sensitive information with discretion.

Skills

Strong organisational and time-management skills

Strong interpersonal skills

Proficiency in Microsoft Office Suite

Ability to multitask and prioritise

High professionalism and confidentiality

Proactive problem-solving skills

Detail-oriented and reliable

Job description

Executive Assistant

Join to apply for the Executive Assistant role at Allwyn.

Allwyn Group is a multi‑national lottery operator with a market‑leading presence in Austria, the Czech Republic, the UK, Greece, Cyprus, Italy and the USA. Allwyn became the operator of the UK National Lottery in February 2024.

Over the next two years we are embarking on an ambitious journey to revolutionise the global lottery category. This is a once‑in‑a‑lifetime opportunity for people from within and outside the lottery and entertainment industry to join us and play a part in accelerating Allwyn’s growth.

Step into a high‑impact role at the heart of the organisation. As the Executive Assistant to two C‑Level Executives, you’ll be the strategic force that keeps everything moving—anticipating needs, removing roadblocks, and enabling Leaders to operate at their best. If you’re energised by fast‑paced environments, love bringing order to complexity, and thrive when you’re trusted with real responsibility, this role puts you right where the action happens.

Responsibilities

• Manage and optimise both Leaders’ calendars, prioritising meetings, handling calendar conflicts, coordinating cross‑functional schedules, and ensuring they’re always prepared for the day ahead.
• Serve as the central point of contact for both Leaders, responding on their behalf where appropriate, and maintaining smooth interactions with internal and external stakeholders.
• Coordinate meetings and leadership sessions, including capturing minutes, tracking action items, and managing logistics for director‑level and cross‑department meetings.
• Plan and manage Business travel for both Leaders, including itineraries, bookings, travel preferences, and expense reconciliation.
• Support small‑scale projects and operational tasks, including researching vendors, gathering information, coordinating events, and assisting with team or functional initiatives.
• Ensure a high level of organisation and prioritisation, helping both Leaders stay aligned, focused, and aware of deadlines, upcoming milestones, and key deliverables.
• Handle sensitive information with discretion, maintaining confidentiality and supporting occasional personal or ad‑hoc requests in a professional manner.

Qualifications

• Previous experience supporting a senior leader.
• Strong organisational and time‑management skills.
• Proficient in Microsoft Office Suite and relevant tools.
• Able to multitask, prioritise, and perform under pressure.
• High professionalism, confidentiality, and discretion.
• Proactive, resourceful, and strong problem‑solver.
• Detail‑oriented, reliable, and accountable.
• Strong interpersonal skills with the ability to build effective relationships.

Working Conditions

• Full‑time position with standard office hours; flexibility required for after‑hours and weekend work as needed.
• Ability to travel occasionally if required.

Benefits

• Stable job in a collaborative, friendly and international team culture.
• Annual performance‑based bonus.
• 25 days of vacation.
• Additional benefits – pension contribution, life assurance, private medical insurance scheme, etc.
• Company events (health days, sports events sponsored by Allwyn).
• Work equipment: Company Laptop, Company mobile phone + SIM card & personal data allowance.
• Office located directly in the centre of London, close to Bond Street underground station.

Location: London, England, United Kingdom

Salary: £50,000.00 - £54,000.00