Executive Assistant

HarKaye Core Talent; East Midlands; Hybrid; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Hybrid work model

Car parking

Job summary

HarKaye Core Talent is recruiting an experienced Executive Assistant to support two senior partners at a growing law firm in the East Midlands. You will manage their emails, coordinate meetings and priorities, and drive efficiency across the business.

This busy, hybrid role offers ownership and variety, with opportunities to contribute to HR projects, IT systems, and onboarding. Strong organisation and initiative are essential in a fast-paced professional services environment.

Qualifications

• We are looking for a highly organised, proactive candidate with commercial awareness.
• Strong IT skills and ability to improve processes.
• Experience with HR processes is advantageous.
• Secretarial or audio typing experience would be beneficial.
• Experience in a professional services or legal environment is a plus.

Responsibilities

• Managing and prioritising the partners’ email inboxes and correspondence
• Organising meetings, diaries and competing priorities
• Taking ownership of tasks and projects to keep the partners focused
• Identifying and implementing new systems and processes to improve efficiency
• Supporting the development and management of IT systems
• Maintaining and updating website content
• Assisting with HR projects and initiatives
• Coordinating new starter processes, onboarding and access setup
• Preparing and sending employment contracts and other documentation
• Providing general administrative and operational support across the business

Skills

Organised

Proactive

Commercially minded

Strong IT skills

HR exposure

Secretarial/Audio typing

Multi-tasking

Job description

We are working with a small, friendly and ambitious law firm with exciting plans for growth, who are looking to appoint an Executive Assistant to support two senior partners.

This is a busy and varied role, ideal for someone who thrives on being organised, taking ownership and making life easier for those around them. No two days will be the same, and you will play a key role in keeping the partners and wider business running efficiently.

The role:

Working closely with two senior partners, your responsibilities will include:

• Managing and prioritising the partners’ email inboxes and correspondence
• Organising meetings, diaries and competing priorities
• Taking ownership of tasks and projects to ensure the partners remain focused on their priorities
• Identifying and implementing new systems and processes to improve efficiency
• Supporting the development and management of IT systems
• Maintaining and updating website content
• Assisting with HR projects and initiatives
• Coordinating new starter processes, including onboarding and setting up systems and access
• Preparing and sending employment contracts and other documentation
• Providing general administrative and operational support across the business

About you:

• We are looking for someone who is highly organised, proactive and commercially minded, with the confidence to use their initiative and take ownership rather than waiting to be told what needs doing.
• You will be someone who naturally looks for ways to improve processes, anticipates what the partners need and is comfortable juggling multiple priorities in a fast-paced environment.
• Strong IT skills are important, and previous HR experience or exposure to HR processes would be highly advantageous.
• Secretarial and audio typing skills would be advantageous, but not essential
• Experience within a professional services or legal environment would also be beneficial, although attitude, organisation and initiative are key.

The opportunity:

This is a genuinely varied opportunity within a growing firm where you will have the opportunity to make a real impact. The role would suit an experienced Executive Assistant who enjoys being hands‑on, likes variety and wants to work closely with senior people in a role where their contribution is valued.

• This role is hybrid, with car parking available, alongside the firm's usual benefits package.

If you are an organised, proactive Executive Assistant looking for a role where you can really take ownership and make a difference, we would be very keen to hear from you.