Executive Assistant

Talent Octopusventures; City Of London; On-site; GBP 44,000 - 74,000; Full time

Benefits offered by this job

Country-specific benefits

Accommodation and accessibility

Job summary

LexisNexis Risk Solutions is seeking an Executive Assistant to partner with the SVP, Product Management & International Markets. The role blends executive support with AI-enabled productivity, focusing on redesigning work via automation to reduce routine tasks and expand high-value activities.

The successful candidate will manage complex calendars, coordinate cross-functional meetings, and maintain confidential information with professional judgment, across multiple time zones and cultures.

Qualifications

• Proven experience providing senior-level executive or leadership-team support.
• Proven examples of applying AI and automation to improve real work outcomes.
• Advanced proficiency with Microsoft 365, including Outlook, Teams, Word, PowerPoint, Excel, SharePoint, and OneDrive.
• Exceptional organizational, prioritization, written communication, and stakeholder-management skills.
• Ability to operate effectively across cultures, geographies, time zones, and changing priorities.
• Demonstrated discretion and professionalism in handling confidential information.

Responsibilities

• Executive and Leadership Support: Manage a complex global calendar across time zones, priorities, and senior stakeholders; coordinate leadership meetings, reviews, engagements, offsites, and international travel; prepare agendas, briefings, presentations, minutes, and follow-up communications; track decisions and action items; exercise discretion and tact with sensitive information.

Skills

Senior-level support

AI & automation mindset

Organizational skills

Stakeholder management

Cross-cultural collaboration

Discretion & professionalism

Tools

Microsoft 365

Job description

About the Business

LexisNexis Risk Solutions is the essential partner in the assessment of risk. Within our Insurance vertical, we provide customers with solutions and decision tools that combine public and industry specific content with advanced technology and analytics to assist them in evaluating and predicting risk and enhancing operational efficiency. Our insurance risk solutions help drive better data-driven decisions across the insurance policy lifecycle, all while reducing risk. You can learn more about LexisNexis Risk at https://risk.lexisnexis.com/insurance

About the Role

The Executive Assistant is a trusted business partner to the SVP, Product Management & International Markets. The role combines high-level executive support, operational coordination, information management, and continuous improvement to create measurable leverage for the executive and leadership team in Alpharetta, GA. This is an AI-enabled role. The individual is expected to make AI and automation a standard part of daily work, while applying appropriate judgment, confidentiality, validation, and responsible-use practices. The objective is simply ; use AI tools to redesign work so that routine activity is reduced and higher-value support is expanded.

Responsibilities

Executive and Leadership Support

• Manage a complex global calendar across time zones, priorities, and senior stakeholders.
• Coordinate leadership meetings, operating reviews, customer engagements, offsites, and international travel.
• Prepare concise agendas, briefings, presentations, decision materials, minutes, and follow-up communications.
• Track decisions, commitments, dependencies, and action items through completion.
• Exercise discretion, tact, diplomacy, and sound judgment when handling sensitive information and executive interactions.

AI-Driven Productivity and Process Improvement

• Use Microsoft 365 Copilot and other approved AI capabilities as a routine part of planning, preparation, communication, analysis, and follow-up.
• Apply AI to synthesize emails, meetings, reports, documents, and business information into accurate executive-ready outputs.
• Create reusable prompts, templates, agents, and automated workflows that improve quality and reduce repetitive work.
• Continuously identify manual processes that can be simplified, automated, standardized, or eliminated.
• Document and share effective AI practices with the leadership team and administrative community.

Business Operations and Communication

• Maintain operating rhythms for the SVP and leadership team, including recurring reviews, planning cycles, and business updates.
• Serve as a liaison across cross functional teams that Product management interacts with on a daily basis.
• Draft and refine executive communications with clear purpose, audience alignment, and appropriate tone.
• Coordinate organizational events with the designated teams, onboarding, team communications, and cross-functional initiatives.
• Anticipate risks, conflicts, and information gaps, and propose practical solutions before they affect execution.

Information and Knowledge Management

• Organize executive information across Outlook, Teams, SharePoint, and OneDrive so that critical material is current, searchable, and accessible.
• Use metadata, naming conventions, summaries, and AI-assisted retrieval to improve knowledge capture and reuse.
• Maintain appropriate controls for confidential, sensitive, and business-critical information.

Requirements

• Proven experience providing senior-level executive or leadership-team support.
• Proven examples of applying AI and automation to improve real work outcomes, not simply completion of AI training.
• Advanced proficiency with Microsoft 365, including Outlook, Teams, Word, PowerPoint, Excel, SharePoint, and OneDrive.
• Exceptional organizational, prioritization, written communication, and stakeholder-management skills.
• Ability to operate effectively across cultures, geographies, time zones, and changing priorities.
• Demonstrated discretion and professionalism in handling confidential information.

Measures of Success

• Executive time is protected and directed toward the highest-value priorities.
• Meetings and communications are consistently well prepared, concise, and action oriented.
• Commitments and decisions are captured, assigned, and followed through reliably.
• AI-enabled workflows deliver demonstrable improvements in speed, quality, consistency, and information access.
• Stakeholders experience responsive, professional, and well-coordinated support.

U.S. National Base Pay Range

U.S. National Base Pay Range: $59,200 - $98,600. Geographic differentials may apply in some locations to better reflect local market rates.

Benefits

We know your well-being and happiness are key to a long and successful career. We are delighted to offer country specific benefits.

Accommodation and Accessibility

We are committed to providing a fair and accessible hiring process. If you have a disability or other need that requires accommodation or adjustment, please let us know by completing our Applicant Request Support Form or please contact 1-855-833-5120.

Privacy Policy

Please read our Candidate Privacy Policy.

Equal Opportunity Employer

We are an equal opportunity employer: qualified applicants are considered for and treated during employment without regard to race, color, creed, religion, sex, national origin, citizenship status, disability status, protected veteran status, age, marital status, sexual orientation, gender identity, genetic information, or any other characteristic protected by law.

USA Job Seekers

EEO Know Your Rights.