Executive Assistant

TimePlan Education; City Of London; On-site; GBP 14,000 - 18,000; Part time

Job summary

TimePlan Education is exclusively sourcing an Executive Assistant for a secondary school in Stratford, East London. The role supports the Headteacher with high-level administrative duties, diary management, and governance coordination.

In this position you will liaise with senior leaders, trustees and external stakeholders, handling confidential information with discretion and professionalism. A strong organisational mindset is essential.

Qualifications

• Experience as an executive assistant, personal assistant or senior admin in a school environment preferred.
• Excellent organisational and time-management skills with the ability to manage multiple priorities.
• Strong written and verbal communication, attention to detail and professional document handling.

Responsibilities

• Provide administrative support to the Headteacher, including diary management, appointments, meetings and correspondence.
• Prepare agendas, reports, presentations and meeting papers for senior leaders and trustees.
• Coordinate leadership meetings, school events and strategic planning activities.
• Maintain and monitor the school's policy schedule, ensuring timely reviews and publications.
• Maintain accurate records, databases and filing systems with GDPR compliance.
• Support governance arrangements, including trustee meeting papers and minutes.
• Assist with audit preparation and monitoring of school improvement priorities.
• Act as a professional point of contact for senior leaders, trustees, visitors and external organisations.

Skills

Diary management

Meeting coordination

Governance support

Stakeholder comms

GDPR compliance

Education

Experience in education setting

Tools

Microsoft Office

Google Workspace

Job description

Executive Assistant - Secondary School

Location: Stratford, East London

Contract: Permanent, term-time plus two weeks (41 working weeks per year)

Salary: Support Staff Scale 18-23, dependent on experience

Recruitment: Exclusively managed by TimePlan Education

About the Role

TimePlan Education is exclusively sourcing an Executive Assistant on behalf of a secondary school in Stratford, East London.

This is an excellent opportunity for a highly organised, proactive and professional individual to provide high-quality administrative and organisational support to the Headteacher. Working closely with senior leaders, you will play a key role in supporting the school's leadership, governance and day-to-day operations.

The successful candidate will be confident managing competing priorities, handling confidential information and communicating professionally with staff, trustees, parents and external stakeholders.

Key Responsibilities

• Provide comprehensive administrative support to the Headteacher, including diary management, appointments, meetings and correspondence.
• Prepare agendas, reports, presentations and meeting documentation for senior leaders and trustees.
• Coordinate leadership meetings, school events and strategic planning activities.
• Maintain and monitor the school's policy schedule, ensuring policies are reviewed, updated and published within required deadlines.
• Maintain accurate records, databases and filing systems, ensuring confidentiality and GDPR compliance.
• Support governance arrangements, including the preparation of trustee meeting papers, agendas and minutes.
• Assist with audit preparation, compliance requirements and the monitoring of school improvement priorities.
• Act as a professional point of contact for senior leaders, trustees, visitors and external organisations.

The Ideal Candidate

• Previous experience in an executive assistant, personal assistant or senior administrative role.
• Excellent organisational and time-management skills, with the ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Excellent attention to detail and confidence preparing professional documents and reports.
• The ability to handle sensitive and confidential information with discretion.
• A proactive, flexible and professional approach, with the confidence to work with senior leaders and external stakeholders.
• Strong IT skills and experience maintaining accurate records and administrative systems.
• A commitment to safeguarding and promoting the welfare of children and young people.
• Experience working within a school or educational setting would be advantageous.

What's on Offer?

• A permanent position within a secondary school in Stratford, East London.
• A term-time working pattern of 41 weeks per year.
• A salary on Support Staff Scale 18-23, depending on experience.
• The opportunity to work closely with the Headteacher and contribute to the effective running of the school.

Safeguarding and Equal Opportunities

The school is committed to safeguarding and promoting the welfare of children and young people. The successful applicant will be required to undertake an enhanced DBS check and all necessary pre-employment checks in line with Keeping Children Safe in Education.