Executive Assistant

JR United Kingdom; City of Edinburgh; On-site; GBP 25,000 - 45,000; Full time

Job summary

Join a forward-thinking company as an Executive Assistant, where you'll thrive in a dynamic environment supporting day-to-day operations. This role is perfect for those who excel at multitasking and problem-solving while maintaining a professional atmosphere. You'll manage complex schedules, coordinate high-level meetings, and support HR functions, all while fostering strong relationships within the organization. With opportunities for career growth and a competitive salary package, this position offers a chance to make a significant impact in a thriving team. If you're detail-oriented and ready to contribute, we want to hear from you!

Benefits

Supportive Work Environment

Career Growth Opportunities

Competitive Salary

Benefits Package

Qualifications

• Previous experience in an administrative or office coordination role is preferred.
• Proficiency in Microsoft Office and strong organisational skills.

Responsibilities

• Maintain a clean and organised office environment and oversee office operations.
• Manage complex diaries and international travel arrangements for partners.

Skills

Organisational Skills

Multitasking

Communication Skills

Problem-solving

Time Management

Education

Experience in Administrative Role

Tools

Microsoft Office

Job description

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Role Overview

As an Executive Assistant you will be responsible for maintaining an organised and professional work environment while supporting day-to-day administrative and operational tasks. This role is ideal for someone who thrives in a fast-paced setting and enjoys problem-solving, multitasking, and facilitating communication between teams.

Key Responsibilities

• Maintain a clean, organised, and professional office environment.
• Oversee smooth office operations, including supply management, facilities coordination, and IT support. This includes managing office supplies, taking inventory, and placing orders as needed.
• Monitor and manage business subscriptions, ensuring timely renewals and up-to-date records.
• Manage complex diaries, international travel arrangements, and daily priorities for managing partners.
• Provide high-level administrative support, including coordinating key meetings and acting as liaison between board members, clients, and stakeholders. This includes preparing slide decks and setting up necessary technical requirements.
• Attend senior leadership meetings, prepare minutes and action points, and follow up on assigned tasks.
• Assist in organising company events, monitoring employee training, and contributing to the company's ESG strategy.
• Support HR functions, including onboarding and employee engagement initiatives.
• Maintain internal systems, oversee website updates, and manage document storage and retrieval.
• Oversee purchase orders, invoice processing, and expense reconciliation.

Requirements

• Previous experience in an administrative or office coordination role is preferred.
• Strong organisational and multitasking abilities.
• Excellent communication and problem-solving skills.
• Effective time management and organisation using initiative to prioritise workload.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and other administrative tools.
• Ability to work independently and as part of a team and foster strong internal and external relationships.

Why Join Us?

• A supportive and professional work environment.
• Opportunities for career growth and development.
• Competitive salary and benefits package.

If you are an organised, detail-oriented professional looking to contribute to a thriving company, we would love to hear from you!