Executive Assistant

Allscreens Nationwide Ltd; Canterbury; On-site; GBP 35,000 - 48,000; Full time

Benefits offered by this job

25 days holidays + bank holidays

On-site parking

Job summary

New Appointments Group is recruiting an Executive Assistant to provide high-level support to the Board Leadership Team, managing complex diaries, travel and meeting logistics, and delivering polished board materials.

You will coordinate senior leadership meetings, support project work, and build strong relationships with internal and external stakeholders, all while maintaining confidentiality and discretion.

Responsibilities

• Ensure the smooth day-to-day running of the Directors' office
• Manage complex diaries, meetings and travel arrangements
• Deliver high-quality board presentations and reports
• Manage complex event programmes, ensuring seamless delivery and stakeholder satisfaction
• Providing project management support
• Coordinate board and senior leadership meetings, including agenda preparation, documentation, and follow-up actions
• Support recruitment and onboarding processes, ensuring a seamless candidate and new starter experience
• Build strong relationships with internal leadership teams and external stakeholders to support effective communication and collaboration
• Proven experience at C Suite level supporting Board level Directors and Senior Executives
• Advanced IT skills including Microsoft Office (Excel, Word, PowerPoint, Outlook, Teams)
• Resilient, hardworking, can demonstrate a "can-do" attitude.
• Excellent organisational and time management skills
• Strong communication skills and attention to detail
• High level of discretion and confidentiality
• Ability to prioritise workload and meet deadlines
• Strong analytical or reporting skills

Job description

A well-established East Kent organisation is looking for a skilled Executive Assistant to provide high-level support to the Board Leadership Team managing key administrative and operational tasks while enhancing organisational efficiency.

Responsibilities

• Ensure the smooth day-to-day running of the Directors' office
• Manage complex diaries, meetings, and travel arrangements
• Deliver high-quality board presentations and reports
• Manage complex event programmes, ensuring seamless delivery and stakeholder satisfaction
• Providing project management support
• Manage financial administration processes, including invoices, expenses, and reconciliations, ensuring accuracy and compliance
• Coordinate board and senior leadership meetings, including agenda preparation,
• documentation, and follow-up actions
• Support recruitment and onboarding processes, ensuring a seamless candidate and new starter experience
• Build strong relationships with internal leadership teams and external stakeholders to support effective communication and collaboration
• Proven experience at C Suite level supporting Board level Directors and Senior Executives
• Previous experience working within corporate organisations
• Advanced IT skills including Microsoft Office (Excel, Word, PowerPoint, Outlook, Teams)
• Resilient, hardworking, can demonstrate a \"can-do\" attitude.
• Excellent organisational and time management skills
• Strong communication skills and attention to detail
• High level of discretion and confidentiality
• Ability to prioritise workload and meet deadlines
• Strong analytical or reporting skills
• Holidays: 25 days + bank holidays
• On-site parking

Please note: We can only accept applicants who have the full Right to Work in the UK and live within a 45 minute commute.

New Appointments Group, Expertly Matching Employers and Jobseekers since 1975.

We are committed to fostering a diverse and inclusive environment in line with the Equality Act 2010. All qualified applicants will be considered regardless of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. New Appointments Group acts as an Employment Agency for permanent roles and as an Employment Business for temporary roles.