Executive Assistant

TES FE News; Brighton; On-site; GBP 31,000; Part time

Job summary

Join a thriving College environment as an Executive Assistant to the Principal and Senior Management. This vital role involves providing high-level administrative support and contributing to key governance processes. If you're an organized, proactive individual with strong interpersonal skills, this is your opportunity to make a meaningful impact.

Qualifications

• Experience providing high-level strategic and confidential executive support.
• Exceptional IT proficiency with a proven record.
• Strong planning and ability to meet deadlines.

Responsibilities

• Provide high-level executive support to the Principal and leadership team.
• Manage complex diaries and communications effectively.
• Ensure robust governance through meeting management.

Skills

Interpersonal Skills

Organisational Skills

Proactivity

Discretion

Problem Solving

Education

Relevant Qualification

Tools

Microsoft Office Suite

Job description

Job Overview

Executive Assistant to the Principal, Senior Management and Clerk to the Governors

Full/Part time – 25 - 37 hours per week (negotiable), preferably over 5 days

Permanent, term-time plus 4 weeks (43 weeks per year)

Band 5 of SFCA Support Staff pay scale, point 15 - £30,960 pro rata per annum.

To start 1st September 2025

Become an Executive Assistant in a Wonderful College Environment

Are you a highly skilled and proactive Executive Assistant looking for a pivotal role where your expertise truly makes a difference? Come join our wonderful and dynamic College environment as the go-to person for our Principal and Senior Management, where you'll provide outstanding administrative, operational, and governance support.

This is more than just an assistant role; you'll be a vital right-hand to our leadership team, providing a crucial backbone for their success and contributing directly to the vibrant atmosphere of our College.

About The Role

As our strategic Executive Assistant to the Principal, Senior Management & Clerk to Governors, you will be at the heart of our College's leadership, working closely with the Principal, Deputy, and Vice Principals. You'll play an indispensable role in ensuring the smooth operation of executive functions and critical governance processes, all while contributing to a harmonious and productive environment.

What You'll Be Doing

• Empowering Leadership: Provide comprehensive, high-level executive support, expertly managing complex calendars, orchestrating meetings, and preparing sensitive documents that set the benchmark for College-wide communication. You'll be a key 'gatekeeper,' strategically managing access to the Principal and SLT to optimize their valuable time.
• Fostering Connections: Act as a primary liaison, managing communications with professional judgment and cultivating strong relationships with staff, students, parents, Governors, and external partners to enhance our College's reputation and foster a positive community spirit.
• Driving Efficiency: Work collaboratively with our busy Senior Leadership Team, anticipating their administrative needs, handling correspondence, tracking actions, and ensuring momentum on strategic initiatives. You'll actively contribute to refining our office procedures for even greater impact.
• Ensuring Robust Governance: Provide robust administrative support to the Clerk, meticulously managing meeting papers, maintaining governance records, and assisting with critical board and strategic meetings, including preparing comprehensive board packs.
• Orchestrating Key Events: Lead the logistical planning and execution for executive and College-wide events, ensuring seamless delivery that reflects our vibrant atmosphere.
• Central Communication Hub: Manage central College communications, ensuring prompt and accurate responses.
  
  

Who We're Looking For

We are seeking a proactive, discreet, and highly organised professional with exceptional interpersonal skills. You'll thrive in a fast-paced environment and possess a strong sense of initiative.

You'll Bring

• Proven experience providing high-level strategic and confidential executive support to senior leadership.
• Exceptional IT proficiency, including advanced skills in Microsoft Office Suite.
• Superior secretarial and administrative skills, with the ability to manage complex diaries and information systems.
• First-class communication and interpersonal skills, with a proven ability to foster a welcoming and collaborative atmosphere.
• A strong record of planning, developing, and monitoring work, meeting deadlines, and performing effectively under pressure.
• Absolute reliability, integrity, and the ability to handle sensitive information with the utmost discretion.
• A proactive, client-focused mindset, dedicated to anticipating needs and providing outstanding service.
• A calm and measured temperament, offering a reassuring presence to a busy SLT.
• Strong problem-solving skills and a natural inclination to take initiative.
  
  

Experience in an educational or public sector environment is a plus, as is a relevant qualification.

Why Join Us?

You'll be part of a supportive and dynamic team within a truly wonderful College environment. This is an unparalleled opportunity to work closely with senior leadership and make a tangible impact on the success and reputation of our College community.

Ready to be a vital part of our College's success? Apply today and join our wonderful team!

The College is dedicated to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. All staff are required to have an enhanced DBS check. We value the diversity of our staff and students and we particularly welcome applicants from under-represented backgrounds.

To Apply

For further information please see the candidate information pack. Completed applications must be received by the closing date below. Please apply by clicking on 'Quick Apply'. We cannot accept CVs unless accompanied by a completed application form.

Closing date: Wednesday 2nd July 2025

Interviews: 11th/14th July 2025

Suitable candidates may be invited to interview prior to the closing date and we reserve the right to close the vacancy early should sufficient applications be received.