Executive Administrator

Colgate-Palmolive; Woking; Sur place; GBP 40 000 - 45 000; Plein temps

Avantages offerts par ce poste

Generous pension

Private healthcare

Wellness programs

Résumé du poste

Colgate-Palmolive in Woking, United Kingdom, is seeking an Executive Administrator to support the SVP & GM NEH and Senior Director of Customer Development (UK & Ireland). In this fast-paced role you will manage calendars, travel, and events, acting as the primary operational connector for the NEH Senior Leadership Team.

You will coordinate cross‑functional schedules, plan high‑visibility events, and handle confidential communications.

Qualifications

• Minimum 5 years of executive administrative experience supporting C-suite or senior executives.
• Proven track record in large-scale visits and high-profile events.

Responsabilités

• Provide day-to-day executive support, calendars, travel, and meeting logistics for SLT.
• Plan and execute annual business events and visits across hubs.
• Coordinate hub communications and town halls.
• Manage safety, emergencies, and crisis communications.
• Support travel logistics for international visitors.
• Handle departmental financial admin: PO creation, vendor tracking, expense reconciliation.
• Screen executive correspondence with confidentiality.
• Collaborate with peers to improve hub operations.
• Leverage AI tools to streamline workflows and drafting.

Connaissances

Executive support

Calendar management

Event planning

Travel logistics

Stakeholder coordination

Formation

Bachelor’s degree

Outils

Google Workspace

AI productivity tools

Description du poste

No Relocation Assistance Offered

Job Number #177388 - Surrey, England, United Kingdom

Who We Are

Colgate-Palmolive Company is a global consumer products company operating in over 200 countries specializing in Oral Care, Personal Care, Home Care, Skin Care, and Pet Nutrition. Our products are trusted in more households than any other brand in the world, making us a household name!

Join Colgate-Palmolive, a caring, innovative growth company reimagining a healthier future for people, their pets, and our planet. Guided by our core values—Caring, Inclusive, and Courageous—we foster a culture that inspires our people to achieve common goals. Together, let's build a brighter, healthier future for all.

Report to:

SVP & GM Northern Europe Hub

Location:

Woking, United Kingdom

Salary range

40050 £ - 44500£

Role Summary:

Join our dynamic Northern Europe Hub team in Woking as an Executive Administrator supporting both the SVP&GM NEH and the Senior Director of Customer Development (UK & Ireland). In this critical role, you will drive executive efficiency and seamlessly orchestrate high-visibility corporate events and senior leadership visits. You will serve as the primary operational connector for the NEH Senior Leadership Team (SLT), directly supporting NEH’s strategies executions. This role offers a fast-paced, high-impact environment where your agility and coordination directly drive hub-level operational excellence.

Responsibilities:

• Provide day-to-day executive support to the SVP & GM NEH, and the Senior Director, Customer Development (UK & Ireland), managing complex calendars, meeting scheduling, travel itineraries and logistics, transportation, catering services, and etc.

• End-to-end management and seamless execution of high-impact annual business events, including Budget Reviews, Commercial Convension, and Christmas Party etc. Coordinating cross-countries / functional schedules, logistics, and events execution for visitors from Global / Division / Hub.

• Coordinate the Hub-level internal communications, including SLT sponsored town halls, meetings, and Hub-wide initiatives owned by the SVP & GM.

• Serve as the point of contact for Woking office safety and emergency protocols, coordinating safety alerts, incident communications, and crisis management routing.

• Plan and execute comprehensive travel itineraries, international travel logistics, and transportation for incoming global / division visitors.

• Manage end-to-end assigned departmental financial administration, including purchase order (PO) generation, vendor tracking, expense reconciliation, and American Express statement processing.

• Triage, screen, and direct executive-level correspondence and internal information requests, maintaining high accuracy, prompt follow-up, and strict confidentiality.

• Collaborate with administrative peers across the Hub to build operational efficiencies, share best practices, and provide reciprocal backup support during peak cycles and absences when necessary.

• Leverage artificial intelligence and Generative AI tools (such as Gemini and Notebook) to streamline administrative workflows, draft communications, summarize meeting notes and complex documents, and optimize executive scheduling and event planning processes.

Note: This is not an exhaustive task list for the position.

Required Qualifications:

• Minimum 5 years of executive administrative experience supporting C-suite or senior executives in a multinational corporate environment.

• Proven track record of managing large-scale executive visits, high-profile events, and multi-stakeholder meeting logistics.

Preferred Qualifications:

• Bachelor’s degree in Business Administration, Communications, or a related discipline.

• Strong functional competencies in crisis communication, cross-functional project coordination, and proactive stakeholder management.

• Strong alignment with company Leadership Principles, demonstrating high agility, growth mindset, and discretion in a fast-paced environment.

• Proficiency in Google Workspace applications (Google Calendar, Slides, Sheets, Docs) and strong digital agility with modern AI productivity tools.

Benefits & Working Culture:

• Generous company pension scheme and financial wellness programs.

• Comprehensive physical and mental health resources, including private healthcare coverage and wellness initiatives.

Our Commitment to Inclusion

Our journey begins with our people—developing strong talent with diverse backgrounds and perspectives to best serve our consumers around the world and fostering an inclusive environment where everyone feels a true sense of belonging. We are dedicated to ensuring that each individual can be their authentic self, is treated with respect, and is empowered by leadership to contribute meaningfully to our business.

Equal Opportunity Employer

Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law.

Reasonable accommodation during the application process is available for persons with disabilities. Please complete this request form (https://docs.google.com/forms/d/e/1FAIpQLSdaxk_eF4utznQoVHlxmL9jVFJbOkM4Oe5CAdKOg-h9EPdLfg/viewform) should you require accommodation.