Executive Administrative Assistant

COHERENT; Glasgow; On-site; GBP 29,000 - 42,000; Full time

Benefits offered by this job

Competitive base salary

Flexible-working arrangements

Learning and development opportunities

Job summary

Coherent in Glasgow seeks an Executive Administrative Assistant to support the EVP Industrial, coordinating diaries, travel and meetings in a fast-paced, international environment.

You will work closely with the Executive Business Partner to enable senior leaders to operate effectively and maintain a high standard of discretion and professionalism.

Qualifications

• Previous experience providing administrative or executive support to senior leaders.
• Experience managing complex diaries, international travel, meetings and events.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint and Teams.
• Comfort using modern digital tools including ChatGPT and LinkedIn; project-management tools a plus.
• Excellent written and verbal communication with internal and external stakeholders.
• Strong organizational and time-management skills; able to handle tight deadlines.

Responsibilities

• Provide comprehensive administrative support to the EVP Industrial office in Glasgow.
• Coordinate complex global diaries and travel for senior leaders.
• Organise leadership meetings and events; support executive visitors.
• Maintain confidential information with discretion and integrity.
• Proactively manage tasks with minimal supervision and high attention to detail.

Skills

Executive support

Diary management

Stakeholder engagement

Time management

Communication

Discretion

Independence

Emotional intelligence

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Teams

ChatGPT

LinkedIn

Job description

Coherent is a global leader in photonics, developing advanced laser, optical and materials technologies that enable semiconductor manufacturing, AI infrastructure, advanced communications and precision industrial applications worldwide.

Executive Administrative Assistant – Industrial

We are looking for an accomplished Executive Administrative Assistant to join our Industrial business group headquarters in Glasgow. This is a varied and visible position supporting the EVP Industrial office and helping senior leaders operate effectively in a fast-paced, international environment.

Working closely with the Executive Business Partner, you will coordinate complex global diaries and travel, organise leadership meetings and events, support executive visitors and ensure important priorities continue to move forward.

What You’ll Be Doing

You will provide comprehensive administrative support to the EVP Industrial office and help senior leaders operate effectively in a fast-paced, international environment.

Your responsibilities will include:

• Previous experience providing administrative or executive support to senior leaders, ideally within a large, complex or international organisation

• Demonstrable experience managing complex diaries, international travel, meetings, events and expenses

• Strong proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Teams

• Confidence using modern digital tools, including ChatGPT and LinkedIn; experience with project-management tools would be an advantage

• Excellent written and verbal communication skills, with the confidence to engage professionally with executives, colleagues and external stakeholders

• Outstanding organisational and time-management skills, with the ability to manage competing priorities and tight deadlines

• Sound judgement and a proven ability to handle sensitive information with integrity and discretion

• A proactive, solutions-focused approach and excellent attention to detail

• The confidence to work independently, make informed decisions and progress tasks with minimal supervision

• High emotional intelligence, professionalism and a collaborative working style

What You’ll Bring

• Previous experience providing administrative or executive support to senior leaders, ideally within a large, complex or international organisation

• Demonstrable experience managing complex diaries, international travel, meetings, events and expenses

• Strong proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Teams

• Confidence using modern digital tools, including ChatGPT and LinkedIn; experience with project-management tools would be an advantage

• Excellent written and verbal communication skills, with the confidence to engage professionally with executives, colleagues and external stakeholders

• Outstanding organisational and time-management skills, with the ability to manage competing priorities and tight deadlines

• Sound judgement and a proven ability to handle sensitive information with integrity and discretion

• A proactive, solutions-focused approach and excellent attention to detail

• The confidence to work independently, make informed decisions and progress tasks with minimal supervision

• High emotional intelligence, professionalism and a collaborative working style

This position provides access to highly confidential commercial, financial, organisational and people-related information. Success will depend on consistently demonstrating exceptional integrity, professionalism and discretion, while building the trust and confidence of senior leaders, colleagues and external stakeholders.

What We Offer

Our benefits vary by country and role. Depending on your location, your package may include:

• Competitive base salary and annual incentive eligibility

• Employer-supported pension or retirement provision

• Health, wellbeing and employee-assistance programmes

• Life and income-protection benefits

• Flexible-working arrangements, where compatible with the role

• Learning and professional-development opportunities

• Employee recognition and share programmes

Our ICARE Values

• Integrity – Create an environment of trust
• Collaboration – Innovate through the sharing of ideas
• Accountability – Own the process and the outcome
• Respect – Recognise the value in everyone
• Enthusiasm – Find a sense of purpose in work

Application and Selection

If you require an adjustment or accessibility accommodation at any stage of the recruitment process, please contact [e-mail] . We are committed to providing an inclusive and accessible recruitment experience and welcome applications from people of all backgrounds.

Join us and help shape the technologies that connect, inform and transform our world.

ABOUT US

Coherent is a global leader in lasers, engineered materials and networking components. We are a vertically integrated manufacturing company that develops innovative products for diversified applications in the industrial, optical communications, military, life sciences, semiconductor equipment, and consumer markets. Coherent provides a comprehensive career development platform within an environment that challenges employees to perform at their best, while rewarding excellence and hard-work through a competitive compensation program. It's an exciting opportunity to work for a company that offers stability, longevity and growth. Come Join Us!