Exams Coordinator & Registrar

Teacheroo; Musselburgh; On-site; GBP 23,000 - 29,000; Full time

Job summary

Loretto School in Musselburgh near Edinburgh is seeking an Assistant Registrar with a strong commitment to customer care to join our team. The role centers on organising exams, training invigilators, and ensuring strict JCQ compliance across internal and external assessments.

You will manage candidate entries in the MIS, maintain accurate records, and coordinate with Heads of Departments to timetable exams, distribute scripts, and handle confidential material with integrity.

Qualifications

• Good general education with qualifications in English and Maths.
• Knowledge of the examination system.
• Experience working in a busy office environment.
• Experience with a Management Information System (MIS).
• Proactive and positive attitude with attention to detail.

Responsibilities

• Arrange and set up exam hall and associated rooms for internal and external exams.
• Oversee invigilation for all external and internal examinations.
• Recruit, brief and deploy external invigilators for external exams.
• Ensure receipt, storage and distribution of exam papers and stationery according to JCQ, CIE and QS regulations.
• Enter all candidates on the school’s MIS and maintain records of amendments and name changes.
• Prepare detailed seating plans and exam room information posters for sessions.
• Coordinate exam access arrangements with Heads of Department for various exam series.
• Update exam policies and attend training from exam boards and related bodies.
• Produce records of external examination results and issue provisional statements.

Skills

Communication skills

Organisational skills

MS Office

Software proficiency

Education

English and Maths qualifications

Tools

Microsoft Office

Outlook

Excel

Word

PowerPoint

Job description

Loretto School in Musselburgh near Edinburgh is seeking an Assistant Registrar with a strong commitment to customer care to join our team. The role centers on organising exams, training invigilators, and ensuring strict JCQ compliance across internal and external assessments.

You will manage candidate entries in the MIS, maintain accurate records, and coordinate with Heads of Departments to timetable exams, distribute scripts, and handle confidential material with integrity.