Exams Assistant / Senior Invigilator

The Adeyfield Academy; Hemel Hempstead; On-site; GBP 12,000 - 17,000; Full time

Benefits offered by this job

Generous pension benefits

onsite catering facilities

Job summary

The Adeyfield Academy in Hemel Hempstead is seeking an Exams Assistant / Senior Invigilator to support the Exams Officer in running internal and external exams, managing invigilation teams, setting up rooms, and ensuring JCQ regulations are followed.

You will handle student queries, incidents, and administrative tasks with high attention to detail, while maintaining a calm, professional demeanor under pressure.

Qualifications

• Previous exam invigilation or working in an education setting.

Responsibilities

• Team Leadership: Supervising invigilators and ensuring JCQ compliance and school policies.
• Exam Logistics: Setting up rooms, seating plans and distributing scripts.
• Conducting Exams: Delivering announcements and maintaining a silent, secure environment.
• Candidate Support: Addressing student queries and managing late arrivals.
• Compliance & Security: Preventing malpractice and safeguarding papers.
• Documentation: Maintaining attendance registers and packing scripts for dispatch.
• Administrative Tasks: Checking equipment and locating documents for the Exams Officer.

Skills

Team leadership

Communication

Attention to detail

Calm under pressure

Job description

We are looking for a Exams Assistant / Senior Invigilator to assist the Exams Officer with ensuring the smooth, compliant operation of internal and external exams by managing invigilation teams, setting up rooms, and ensuring (JCQ) regulations are strictly followed. To help maintain exam integrity, handle student queries, manage emergencies, assist with administrative tasks and accurately document procedures. This role requires high attention to detail, strong leadership, and calm communication under pressure.

Key Duties & Responsibilities

• Team Leadership: Supervising 1-20 invigilators, delegating tasks, ensuring all staff follow JCQ guidelines and school policies, to act as a stand in for the Exams Officer should they be absent to ensure the exam series can continue.
• Exam Logistics: Preparing exam rooms, setting up seating plans, distributing/collecting scripts, ensuring all stationery is in place, and ensuring other invigilators have set their rooms up correctly according to regulations.
• Conducting Exams: Supporting invigilators in delivering official announcements, managing start/finish times, and maintaining a silent, secure environment.
• Candidate Support: Addressing student queries, managing student illness, supporting access arrangements, and dealing with late arrivals.
• Compliance & Security: Supporting invigilators in preventing malpractice and managing exam incidents, and ensuring confidential papers are secure.
• Documentation: Supporting invigilators in assuring that attendance registers are completely accurately in a timely fashion, and assisting the Exams Officer with packing scripts for dispatch.
• Administrative Tasks: Checking each room has the required equipment/documentation in advance of the start of the exam series, and conducting equipment stock takes before/after exam series'. There is also a requirement to know where certain documents are kept on the Exams Officer's drives to enable the exam series to continue in their absence.

Experience

Previous experience in invigilation or working in an education setting.

Leadership

Proven ability to manage teams and work independently.

Communication

Clear, confident communication skills for delivering announcements to large groups.

Attributes

High attention to detail, ability to remain calm under pressure, and strict professionalism.

Compliance

Strong understanding of exam board regulations (e.g. JCQ) and safeguarding children.

Requirements

Enhanced DBS check.

Position Details

This is a fixed hours position at 260 hours allocated over the course of the academic year, with peak demands during January for internal/mock exams, then April to June for external exams, requiring flexibility during school hours. There will be other sporadic exams as well as administrative tasks that you will be notified of in advance. We may recruit two assistants to operate as a job share (130 hours per year each). It is estimated that 10-15 hours of this time will be allocated to administrative tasks.

Note

Please note, it is expected that the Senior Invigilator/Exams Assistant is available for every exam during the summer series. You will still be able to work as a regular invigilator when not required as a senior/assistant on the invigilator hourly salary (miniumum wage).

About the Academy

The Adeyfield Academy is part of the Ambition Education Trust. It has been an integral part of the local community for many years and we are proud to have a very friendly and diverse body of staff who have developed a vision to make a real difference. We strive to build a future for learning in our wonderful school community where all students can be the very best version of themselves.

The Academy offers

• A friendly working environment with supportive and caring colleagues
• Generous pension benefits
• Onsite catering facilities
• Excellent facilities with significant recent investment
• All staff encouraged and supported in their professional development