Exams and Data Manager

Ark; Greater London; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Higher pay scale

Extra training days

Pension

Ark rewards

Loans (interest-free)

Gym discounts

Employee Assistance Programme

Job summary

Ark Evelyn Grace Academy in London is seeking a data and exams administrator to lead planning, development, and monitoring of data and assessment systems. You will work with leadership, teaching and support staff to maximise the effective use of academic data while maintaining confidentiality.

The role requires strong organisation, ability to multi-task, independence and teamwork. You will handle timetabling, entries, access arrangements, invigilation, reporting, GDPR compliance, and staff

Qualifications

• Experience handling data systems and confidentiality.
• Experience with examination administration and timetabling.
• Strong organisational and communication skills.

Responsibilities

• Plan, administer, coordinate and deliver examinations.
• Manage staff cover and absence line calls.
• Maintain accurate student, attendance, census data and generate reports.
• Design report templates and provide training resources.
• Liaise with internal and external stakeholders daily.

Skills

Organisation

Multi-tasking

Independence

Teamwork

Can-do attitude

Tools

Excel/MIS

Job description

About The Role

We’re proud to share that our school has been recognised as a top-performing secondary school nationally, receiving a Top 10% badge for Employee Inclusion in the Spring 2026 census with The Engagement Platform (TEP).

The Role

Take a lead role in planning, development, design, organisation, and monitoring of data and exams within the academic systems. To work alongside the leadership, teaching and support staff to develop the uses of, and implementation of data systems, providing support for the effective use of academic data in all areas.

You will be required to maintain up to date records of student and assessment details, ensuring that the information kept is both accurate and confidential. In addition to this, the successful candidate will provide comprehensive administration support across all areas of the school as required.

It is essential that the postholder is organised, excellent at multi-tasking, works flexibly and has a ‘can do’ attitude. The role involves liaising with internal and external stakeholders on daily basis therefore will require a high level of independence as well as excellent teamwork.

Key Responsibilities

• Take overall responsibility for the planning, administration, coordination and delivery of all internal and external examinations, including entries, access arrangements, timetabling, rooming, invigilation, examination materials, results and post-results services, ensuring compliance with awarding body regulations, JCQ requirements and Academy procedures.
• Manage the Academy’s staff cover process, including managing absence line calls, and coordinating daily cover arrangements to minimise disruption to teaching and learning.
• Manage the Academy’s data systems and processes, ensuring the accuracy, integrity, security and timely maintenance of student, assessment, attendance, admissions, exclusions, options, timetabling, SEND, census and other relevant data; produce and analyse reports to identify trends and provide meaningful comparisons of student, subject and cohort performance to support Academy leadership decision-making.
• Be comfortable using assorted software tools to manipulate large and complex data sets to extract relevant information, through use of relevant software such as Excel/MIS
• Provide other data and analysis, as requested by SLT, teaching staff, and support staff in a format that is easily accessible.
• Design report templates that reflect the Academy priorities to ensure that all stakeholders are communicated effectively regarding academic progress and other key information e.g. attendance.
• Support with effectively implementing new systems and programmes.
• Ensure student data is transferred accurately across systems and liaise with third parties where required.
• Ensure examinations run smoothly and in line with regulatory guidance, providing extensive support to SLT
• To support Leadership with the management of the examination results days
• Maintain accurate records adhering to GDPR guidelines and our data policy.
• Support the creation of the timetable with the Curriculum leads.
• Provide timetable models for the options process in conjunction with Curriculum leads.
• Seek to find suitable solutions to issues/problems raised by teachers, students/parents.
• Provide training and user guides to staff/students.
• Make appropriate timetabling and room arrangements, ensuring minimal impact on teaching and learning.
• Support with daily attendance monitoring, where required.
• Work collaboratively as a member of the Business Support Team.

Benefits

• Salaries 2.5% higher than main pay scale.
• Twice as many training days as standard.
• Generous pension scheme.
• Access to Ark rewards – a scheme offering savings from over 3,000 major retailers
• Interest-free loans – up to £5,000 available for season ticket or to buy a bicycle.
• Gym discounts – offering up to 40%.
• Access to Employee Assistance Programme – providing free, confidential counselling, legal advice and a range of different support.

Find out more about the benefits of working for Ark at https://arkonline.org/careers/why-work-with-us/.

About Us

At Ark Evelyn Grace, we believe that education is transformational; that is why what we do matters and why we are always seeking to improve our practice.

We intend for Ark Evelyn Grace Academy to be the school of choice in the local community, whose reputation is centred on great teaching, exemplary behaviour and unrivalled opportunities beyond the classroom.

Our academy is a community. You will join a friendly, motivated team who places pupils at the heart of every decision. All of us play an essential role in making our school a safe, secure and enjoyable place to be.

Our 2022 staff survey found that 81% of staff at Ark Evelyn Grace Academy agree that their line manager listens to and values their opinions.

Visit evelyngraceacademy.org/jobs to learn more about us and see our current vacancies.

Diversity and inclusion:

We aim to build a diverse and inclusive organisation where everyone – staff and students – can do their best work and achieve their full potential. We want to reflect and represent diverse perspectives across our organisation because we know that doing so will make us stronger and more effective. To know more about Ark’s diversity and inclusion commitments, please click on this link.

Safeguarding statement:

Ark is committed to safeguarding and promoting the welfare of children and young people in its academies. In order to meet this responsibility, its academies follow a rigorous selection process to discourage and screen out unsuitable applicants.

Ark requires all employees to undertake an enhanced DBS check. You are required, before appointment, to disclose any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975. Non-disclosure may lead to termination of employment. However, disclosure of a criminal background will not necessarily debar you from employment - this will depend on the nature of the offence(s) and when they occurred. To read more about Ark’s safer recruitment process, please click this link.