Events Sourcing Specialist

Talentright Ltd; Swindon; On-site; GBP 28,000; Full time

Job summary

A leading company in the events industry is seeking an Events Sourcing Specialist based in Swindon. This role involves managing client inquiries, ensuring operational excellence, and maintaining relationships while negotiating booking details. Candidates should have at least three years of venue finding experience and be confident communicators.

Benefits

25 days Holiday

Company Laptop

Long Service recognition scheme

Monthly and annual employee recognition

Flexible holiday scheme

Death in service life insurance

Access to travel industry hotel rates

Qualifications

• At least 3 years experience in a venue find role.
• Understanding of venue finding and events.
• Worldwide venue & destination knowledge desirable.

Responsibilities

• Managing multiple client enquiries and bookings.
• Negotiating the best rates for clients.
• Collecting final invoices and ensuring SLA compliance.

Skills

Team Player

Negotiation

PC Literacy

Excellent Communication

Tools

Gratis

Cvent

Job description

EVENTS SOURCING SPECIALIST

LOCATION: Swindon

SALARY: GBP28,000

JOB TYPE: Permanent Office Based Monday to Friday 9am to 5.30pm (flexibility required for travel)

Role Purpose

To build strong working relationships with clients and colleagues

To ensure outstanding operational excellence

Achieve margin percentage set for each event

To live and breathe our values, ensuring they are at the heart of all business relationships and decisions.

Role Responsibilities

Managing multiple client enquiries from initial enquiry through to completion of booking.

Managing rooming lists, catering requirements and client requests up to the day of the booking.

To ensure that deadlines and client SLAs are met.

To negotiate the best rates on behalf of clients.

To prioritise workloads and support the team in order to fulfil client needs.

To proactively learn and follow specific client and internal processes.

To be confident in contract checking and scrutinizing the detail.

To be fully competent in using The Gratis booking tool, with maximum efficiency in mind.

To follow up after every booking with a courtesy call and to understand future requirements.

To be responsible for collecting the final invoice once a booking is complete, ensuring commission levels are set correctly in Gratis and reconciling to match the final invoice ensuring SLA is met.

To support the Commercial area by proactively negotiating enhanced commission, requesting credit facilities, and being aware of deals in place.

To maximise all product knowledge opportunities by hosting suppliers visiting the office, accompanying client on-site inspections, attending external product knowledge days and attending trade shows, and sharing within the business.

Be aware of all joint venture partners and their offerings, in order to confidently share with clients.

To build and develop good supplier relationships.

To attend a minimum of two Client Kit Days (Keeping in touch) day each year

To attend two key stakeholder s client events per year.

To ensure the Company maintains a fun, socialising and hard-working environment

Experience Required

At least 3 years experience in a venue find role

An understanding of venue finding and events.

Use of Gratis and Cvent - training can be given.

Worldwide venue & destination knowledge desirable, not essential.

Excellent team player.

PC literacy including Excel, PowerPoint & Word.

Benefits

Monday Friday, 9.00 am 5.30 pm. Please note this role may travel, which may incorporate an earlier start or a later finish.

25 days Holiday

Company Laptop

Long Service recognition scheme

Monthly and annual employee recognition

Flexible holiday scheme

Death in service life insurance

Access to travel industry hotel rates