Events & Shows Coordinator Intern — Whisky Experience

targetjobs UK; Greater London; Hybrid; MXN 230,000 - 384,000; Part time

Benefits offered by this job

Staff Discount

Tastings

Product Education

Access to Events

Cycle to Work Scheme

Employee Assistance Program (EAP)

Parental Leave

Life Cover

Private Medical Insurance

Job summary

The Whisky Exchange seeks an Events & Show Coordinator for a 12-month internship to join our Events team. You’ll help deliver world-class shows and events, manage exhibitor and supplier relationships, coordinate logistics, and ensure health and safety compliance across Whisky Show, Rum Show, Cognac Show, Tequila & Mezcal shows, among others.

You’ll support documentation, invoicing, and reporting while acting as a key onsite liaison during build, live days and breakdown.

Qualifications

• Some experience in an event- or show-based role.
• The ability to manage projects and prioritise tasks in a time-sensitive environment.
• Strong communication skills and relationship-building with stakeholders.
• Willingness to work weekends and evenings when required.
• Comfort with Microsoft Office suite for event documentation and reporting.

Responsibilities

• Be the day-to-day contact for exhibitors and handle show-related inquiries.
• Coordinate requirements, documents, and forms with exhibitors and suppliers.
• Ensure compliance with health and safety regulations and risk assessments.
• Oversee onsite management during build, live days and breakdown.
• Manage logistics, production schedules and show signage with the design team.
• Raise pre- and post-show invoices and keep income vs. outgoings records.

Skills

Event planning

Project management

Negotiation

Multi-tasking

Attention to detail

Communication

Relationship building

Problem solving

MS Office

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

PowerPoint

Job description

The Whisky Exchange seeks an Events & Show Coordinator for a 12-month internship to join our Events team. You’ll help deliver world-class shows and events, manage exhibitor and supplier relationships, coordinate logistics, and ensure health and safety compliance across Whisky Show, Rum Show, Cognac Show, Tequila & Mezcal shows, among others.

You’ll support documentation, invoicing, and reporting while acting as a key onsite liaison during build, live days and breakdown.