Events Manager (ICTMM 2028)

Company limited; London; On-site; GBP 35,000 - 55,000; Full time

Job summary

A leading organization in tropical medicine is seeking an Events Manager to lead the International Congress for Tropical Medicine and Malaria in 2028. This role involves extensive event coordination, strategy development, and management of relationships with sponsors and high-profile stakeholders. The successful candidate will need strong project management skills and a keen attention to detail, along with the ability to adapt to the dynamic requirements of a large-scale international event.

Qualifications

• At least 3 years of experience in managing large-scale events.
• Experience with PCOs and high-profile clients.
• Numerate with budget management experience.

Responsibilities

• Coordinate logistics for the ICTMM 2028 event.
• Manage event strategy and sponsorship negotiations.
• Ensure successful delivery of international health events.

Skills

Event management

Project management

Communication

Relationship building

Attention to detail

Education

Degree in Event Management or related field

Job description

Royal Society of Tropical Medicine and Hygiene

In September 2028 RSTMH is hosting the International Congress for Tropical Medicine and Malaria (ICTMM) on behalf of the International Federation for Tropical Medicine (IFTM), in Liverpool, UK.

The ICTMM Events Manager will have responsibility for coordinating the development and delivery of ICTMM 2028 at RSTMH, working with the RSTMH team, the PCO, the event venue ACC Liverpool, IFTM, and other suppliers. The individual would be based at RSTMH where the role would start on a part-time basis and move to be full-time 17 months before the event.

The current expected timings are

• Up until 31 March 2026 – 7 hours/1 day per week
• 1 April 2026 to 31 March 2027 – 21 hours/3 days per week
• 1 April 2027 to 30 September 2028 – 35 hours/ 5 days per week

The role requires an able self-starter who understand the logistics and considerations of running a scientific, abstract-driven event of 1,500+ attendees, of working with a PCO and of educational events attended by a high number of international guests. There will be some travel to Liverpool and the role would require some overnight stays there before and during the event.

The candidate needs to have excellent event management and project management skills, communication and relationship building skills, and to be organised and flexible with a great attention to detail. They should be as comfortable developing an events strategy, as answering queries about tickets sales, and negotiating sponsorship. Alongside delivering the ICTMM meeting there are opportunities for partners to deliver events at the same venue, which are also the responsibility of the events manager.

Person Specifications:

• Interest in tropical medicine and international health
• At least 3 years proven track record of managing and delivering successful national and ideally international events, measured in terms of attendance, budgets, and achieving sponsorship
• Understanding or experience in coordinating events of the scale and diversity of ICTMM 2028
• Experienced working with PCOs, Committees, and ideally Board members and high profile speakers
• Numerate with experience of budget management including forecasting, and financial monitoring
• Experience of working with a CRM system, running reports and analysing data as needed
• Willingness to work unsocial hours, and to travel outside of London, with reasonable notice