Events Manager (ICTMM 2028)

CHM; London; On-site; GBP 35,000 - 40,000; Part time

Job summary

CHM is seeking an ICTMM Events Manager to lead the organization of the International Congress for Tropical Medicine and Malaria in 2028. This pivotal role involves strategic planning, stakeholder coordination, and executing high-profile events, requiring strong project management and communication skills.

Qualifications

• At least 3 years' track record in managing large events.
• Experience working with Professional Conference Organisers (PCOs).
• Understanding of tropical medicine and global health.

Responsibilities

• Develop and manage project plans for ICTMM 2028.
• Coordinate stakeholders and ensure timely updates.
• Manage the budget and oversee financial forecasting.

Skills

Event management

Project management

Communication

Relationship building

Problem-solving

Job description

The opportunity to help organise one of the world’s biggest global health events in 2028.

Job title: ICTMM Events Manager
Reports to: CEO
Hours of work: Part time moving to full-time
Salary: 35-40k subject to experience
Job type: Fixed term contract to end September 2028
Location:Initially based in the London Office with some travel to Liverpool

Job summary

Our client is a charity that supports members who work in, or are interested in, tropical medicine and global health.

In September 2028 it is hosting the International Congress for Tropical Medicine and Malaria (ICTMM) on behalf of the International Federation for Tropical Medicine (IFTM), in Liverpool, UK.

ICTMM 2028 expects to receive over 1,500 attendees, hopefully with over 40% coming from outside of Europe. It is an educational meeting with a high proportion of the content driven by abstracts. The event is being delivered by our client, with the support of a Professional Conference Organiser (PCO).

The ICTMM Events Manager will have responsibility for coordinating the internal development and delivery of ICTMM 2028, working with the internal team, the PCO, the event venue ACC Liverpool, IFTM, and other suppliers. The individual would be based at this organisation, where the role would start on a part-time basis and move to be full-time 17 months before the event.

The role requires an able self-starter who understands the logistics and considerations of running a scientific, abstract-driven event of 1,500+ attendees, of working with a PCO and of educational events attended by a high number of international guests. There will be some travel to Liverpool and the role would require some overnight stays there before and during the event.

The candidate needs to have excellent event management and project management skills, communication and relationship building skills, and to be organised and flexible with a great attention to detail. They should be as comfortable developing an events strategy, as answering queries about tickets sales, and negotiating sponsorship. Alongside delivering the ICTMM meeting there are opportunities for partners to deliver events at the same venue, which are also the responsibility of the events manager.

The role will start as one day per week and then move to be full time as the event approaches. The current expected timings are

• Up until 31 March 2026 – 7 hours/1 day per week
• 1 April 2026 to 31 March 2027 – 21 hours/3 days per week
• 1 April 2027 to 30 September 2028 – 35 hours/ 5 days per week

Up to 1 April 2027 the role is purely office based, and there is flexibility to work the hours between Tuesday and Friday (not Mondays). The role has core hours of 10am-4pm so the working day needs to be within these hours.

This role may require work in the evenings or weekends and potential time staying in Liverpool.

Main responsibilities

• Develop a comprehensive project plan for all aspects of ICTMM 2028, working with the PCO, and be responsible for ensuring all stakeholders meet deadlines leading up to the event
• Coordinate stakeholders working on ICTMM 2028, ensuring all are up to date with progress and relations run smoothly – including internal stakeholder, PCO, conference venue, IFTM, ICTMM Strategic, Sponsorship and Scientific Committees and other third parties
• Work with thos society'sCEO to recruit Committee Chairs and members, develop a long list of partners and sponsors for funding and support, and develop legal agreements for these
• Develop and disseminate accurate and timely content about ICTMM through a dedicated website, a dedicated newsletter and other marketing materials, which is high quality, and accessible
• Work with the society's CEO and PCO to deliver sponsorship and other financial support for the event
• Help coordinate meetings of the ICTMM Committees where needed
• Assist the PCO with activities to maximise attendance to the event
• Help deliver travel and accommodation, plus assist with visas for speakers and sponsored attendees
• Oversight and responsibility for the budget, and re-forecasting of income and expenditure for the event
• Work with the PCO on the logistics of the event management e.g. exhibition space and registration
• Assist this society and the Scientific Committee to secure plenary speakers, assisting with logistics
• Establish and manage a system to monitor and evaluate progress towards ICTMM 2028
• Manage all ICTMM event enquiries that come through to this organisation, and forward to the relevant team
• Develop systems and processes to ensure this societycaptures all data from ICTMM into itsCRM

Person specification

• Strong event and project management and organisational skills
• Excellent problem-solving skills with a proactive approach and mind-set
• Excellent communication skills, both written and verbal
• Brilliant time management and task prioritisation skills
• Meticulous attention to detail
• Good writing skills and ability to produce creative content
• Relationship building skills, being able to inspire others and bring them with you
• Professional and articulate
• Experienced team player – able to fit in and work with other team members
• Interest in tropical medicine and international health
• At least 3 years proven track record of managing and delivering successful national and ideally international events, measured in terms of attendance, budgets, and achieving sponsorship
• Understanding or experience in coordinating events of the scale and diversity of ICTMM 2028
• Experienced working with PCOs, Committees, and ideally Board members and high profile speakers
• Numerate with experience of budget management including forecasting, and financial monitoring
• Experience of working with a CRM system, running reports and analysing data as needed
• Willingness to work unsocial hours, and to travel outside of London, with reasonable notice

This employer will be interviewing candidates as applications are received and so may close the application process early.
Please do apply as soon as possible.

Interested?

Please click 'Apply' and follow the job board process. You will receive an email from CHM Recruit containing further information on how to complete your application for this role.
Please note that although you may be asked by the job board to upload a CV, you are not applying at this stage.

No agencies please.