Events Manager - Fixed Term Contract

Hines; Greater London; Hybrid; GBP 32,000 - 42,000; Full time

Job summary

Hines is seeking an Events Coordinator to support the day-to-day planning and execution of the firm’s events, both in person and virtual, with a focus on the Covent Garden office. You will develop project plans, manage venues and vendors, coordinate logistics, assist with onsite setup, and conduct post-event follow-ups.

A 3–5 year track record in event planning and a degree in a related field are required. Proficiency in Cvent and ON24, strong communication and multitasking abilities, and

Qualifications

• Minimum Bachelor’s Degree in Event Management, Marketing or related field.
• 3–5 years professional experience in event planning.
• Meticulous attention to detail and strong planning skills.
• Ability to thrive in a fast-paced environment and multi-task.
• Organized, proactive and self-motivated with excellent communication.

Responsibilities

• Maintain and update the Global Events Tracker.
• Develop and oversee comprehensive project plans for events.
• Manage event websites and invitations using Cvent; assist with lists and attendance tracking.
• Coordinate all event logistics including venues, vendors, catering, AV and travel.
• Collaborate with internal teams to source content and deliverables.
• Assist with onsite setup and logistics at events.

Skills

Event planning

Project management

Communication

Organization

Problem solving

Presentation skills

Microsoft Office

Cvent

ON24

Travel readiness

Education

Bachelor’s Degree in Event Management, Marketing or related field

Tools

Cvent

ON24

Microsoft Office

Job description

Overview

When you join Hines, you will embark on a career journey fueled by vision and guided by leaders who set the standards of our industry. Our legacy is rooted in innovation and excellence, earning us a spot on Fast Company’s esteemed annual list of the World’s Most Innovative Companies, as well as recognition as one of U.S. News & World Report’s Best Companies to Work For in 2024. Discover endless opportunities to grow and make your mark at Hines.

Overview

When you join Hines, you will embark on a career journey fueled by vision and guided by leaders who set the standards of our industry. Our legacy is rooted in innovation and excellence, earning us a spot on Fast Company’s esteemed annual list of the World’s Most Innovative Companies, as well as recognition as one of U.S. News & World Report’s Best Companies to Work For in 2024. Discover endless opportunities to grow and make your mark at Hines.

Responsibilities

Hines, the global real estate investment manager, is seeking an individual to support the day-to-day operations for its events, which support the strategic goals of the firm. This person will be involved with the development, planning, and execution of Hines-hosted events, both in person and virtual, as well as third-party industry events.

This person should have a strong interest in event planning and project management. The ideal candidate understands financial services and is highly organized, detail-oriented, and proactive, with strong time management, leadership, and collaboration skills.

Hines-Hosted Events

Tracking

• Keep our Global Events Tracker up to date with upcoming events.

Event Planning And Execution

• Develop and oversee comprehensive project plans for events.


• Manage the build of event websites and invitations on our event platform (Cvent) and assist with list management and attendance tracking.


• Coordinate all event logistics including venue and vendor selection, scenic, catering, AV, transportation, ordering of materials, seating arrangements, etc.


• Work with the related teams requesting and compiling content and other event deliverables.


• Assist with onsite set-up and logistics.

Budget Management

• Maintain budgets for events, ensuring cost-effectiveness while maintaining high-quality standards.


• Track expenses and provide regular updates to the finance team.

Post-Event Evaluation

• Conduct post-event evaluations to assess the success of each event, gathering feedback from participants and stakeholders.

Research

Third-Party Industry Conferences

• Research and stay abreast of other conferences in which we can further our brand.


• Assist with the information gathering for conferences including requesting costs, attendee lists, agendas, and sponsorship/speaking opportunities.

Execution

• Monitor conference deadlines and execute registrations.


• Coordinate logistics required for sponsorships or speaking roles including submitting sponsor required materials, coordinating marketing materials and tracking speaker prep calls.


• Create pre-event briefing information documents for major conferences.


• Assist with the planning of any ancillary events taking place at a conference.

Qualifications

Minimum Requirement include:

• Bachelor’s Degree in Event Management, Marketing or related field


• 3-5 years previous professional experience, preferably in event planning


• Meticulous attention to detail and a strong passion for planning events


• Ability to handle a fast-paced work environment, multi-task and prioritize


• Organized, proactive and self-motivated individual


• Ability to keep calm and problem solve quickly under high pressure moments


• Strong communication, presentation and interpersonal skills with demonstrated ability to deal effectively at all levels within the organization


• Expert knowledge of Microsoft Office (Outlook, PowerPoint, Word, Excel)


• Understanding of event management technologies (Cvent) and virtual event platforms (ON24) a plus


• Ability to operate a computer, phone system and general office equipment


• Hybrid work environment (3 days a week in office in Covent Garden)


• Ability to travel 33%

Closing

At Hines, we strive for excellence as a leading global real estate investment manager, driven by our by our belief that real estate is fundamentally about people. Our diverse portfolio spans $93.2 billion¹ of assets across such property types as living, office, retail, mixed-use, logistics and life science projects – all designed to enhance value, connection and inspiration. Our strategic approach integrates local expertise with global knowledge, taking calculated risks aligned with our convictions to exceed expectations and tailor solutions to our clients' needs.

While our projects are renowned for enhancing cities and pioneering sustainable practices, we recognize that the true driving force behind Hines' success is our 5,000 dedicated employees in 30 countries who draw on our 65-year history to build the world forward. This is why we prioritize investing in our people, offering comprehensive training, competitive compensation, robust benefits and generous vacation packages. By centering our focus on the growth and wellbeing of our team, we cultivate an inclusive environment where everyone, including our clients, can thrive.

Hines is proud to be named to Fast Company’s prestigious annual list of the World’s Most Innovative Companies for 2024. ¹Includes both the global Hines organization and RIA AUM as of December 31, 2023.

We are an equal opportunity employer and support workforce diversity.

No calls or emails from third parties at this time please.