Events Manager 6 Month FTC (London, UK)

Dreamtek Limited; London; On-site; GBP 40,000 - 60,000; Full time

Job description

We are seeking a full-time Events Manager for 6 months maternity cover work on-site at Bank of America's offices in London. As one of the world’s leading banking institutions, Bank of America is well known for being a fast-paced working environment that adopts an innovative, dynamic, and social culture. The Events Manager is the initial point of contact for the EMEA Events Service teams onsite at the Bank for all live and virtual events. This person will be responsible for triaging event tickets via the internal events booking system, maintaining Onsite Production team calendars, and scheduling the relevant technical support required for event bookings.

The Events Manager is also responsible for educating the client on the services the team provides and communicating service updates. Because of the fast-paced multi-region support and constantly changing environment, some weekend and evening work (done remotely) may be required on occasion to ensure the schedules are always up-to-date.

The Day-to-Day

• Serves as an advisor and event management expert, proposing value-add event activity and direction around marketing initiatives and priorities. Working with the lines of business on the strategic objective and program plan for each event.
• Builds and fosters working relationships with business heads and internal clients.
• Works on events from conception to reconciliation; including pre-event organization, budget management, onsite execution, staff management, senior management liaison, final cost analysis.
• Manages all logistics on-site and is responsible for making decisions and ensuring the flawless execution of events.
• Sourcing vendors for events, sourcing venues through BCD, negotiating with suppliers.
• Work independently on a daily basis, both in the office and on-site at events.
• Proactively works to mitigate risk, as an enterprise control function.
• Ensures events are planned within company guidelines and manages the risks associated with events to protect the brand. Proactively engages Compliance, Legal, Risk, Corporate Security, Corporate Communications, and other key partners as needed.
• Delivers flawless events from conception to reconciliation; including pre-con meetings, overall management of the event, working directly with the business, providing final cost analysis.
• Responsible for budget and timeline, choosing a venue, negotiating with suppliers, preparing creative collateral, ensuring all events are within corporate guidelines.
• Takes responsibility for the many processes, procedures & online data input for event tracking, client metrics.
• Is responsible for their own administration, travel bookings, expenses, event administration.
• Ensures event delivery is consistent with Global Events Team best practices.

What You’ll Need

• 3-5 years experience in an Events Management role.
• Comfortable working in a fast-paced environment with demanding and challenging event hosts.
• Excels under pressure and confident handling last-minute details and changes.
• Proficiency in Microsoft applications and with the ability to learn many internal processes and procedures.
• A strong team player with excellent communication skills; ability to partner well with all levels in the organization and work well in a team environment.
• Professional demeanor; decisive with strong interpersonal skills.
• Have a natural ability to build relationships with key partners & manage relationships.
• Previous experience in a similar role for a financial institution.
• Specific experience in managing both internal and external client events.
• Ability and willingness to travel.