Events Executive

UNAVAILABLE; Greater London; Hybrid; GBP 23,000 - 30,000; Full time

Benefits offered by this job

25 days holiday per year

Work from anywhere up to 3 weeks

Flexible working hours

Generous pension

Health Cash Plans

Job summary

Haymarket Media Group is seeking an Events Executive to support the planning and delivery of a portfolio of editorially focused events. You will coordinate budgets, logistics and stakeholder communications under the guidance of a Senior Events Manager, while contributing to sustainability and procurement principles.

You’ll collaborate across editorial, commercial, marketing and events teams, build strong relationships with venues, sponsors and speakers, and help deliver high-quality experiences

Qualifications

• Interest in events and developing a career in event management.
• Understanding of B2B industries/ audiences is beneficial.
• Organisation, attention to detail and meeting deadlines are essential.
• Good written and spoken English.
• Commitment to delivering a positive audience experience.

Responsibilities

• Support planning and delivery of a portfolio of events with the Senior Events Manager.
• Maintain project timelines, plans and documentation.
• Build relationships with internal teams and external stakeholders.
• Assist with budgets, financial admin and invoices.
• Coordinate marketing activity and event materials.
• Support event logistics and venue requirements.

Skills

Organization & time management

Attention to detail

Written & verbal communication

Stakeholder collaboration

Proactive & adaptable

IT skills & learning new systems

Calm under pressure

Education

No degree required

Job description

Overview

ABOUT THE JOB

Working within Events

Haymarket Events is a busy and dynamic events division delivering a diverse portfolio of Awards, Conferences, Forums and industry networking events across Haymarket brands and selected clients.

The team delivers up to 65 events each year, working collaboratively across editorial, commercial, marketing and events teams to create engaging experiences for audiences, entrants, delegates, sponsors and other stakeholders.

Sustainability is central to how we deliver our events. All team members are expected to follow Haymarket's procurement and sustainability procedures and demonstrate our five sustainability principles of Reduction, Inclusion, Transparency, Ethics and Value in their work.

The Role

• The Events Executive is a developmental role, reporting to a Senior Events Manager and working closely with the wider Events team and project stakeholders.
• The role combines responsibility for managing a portfolio of approximately 3-4 smaller, less complex and more editorially focused events, alongside providing support across the wider Events portfolio.
• You will take responsibility for the end-to-end coordination and delivery of your allocated events, with support and guidance from the Senior Events Manager and wider team. This will include financial and budget management, project planning, event administration, event websites and booking systems, marketing activity, logistics and stakeholder management.
• Alongside your own portfolio, you will provide administrative and project support to other members of the Events team across Awards, Conferences and Forums as required.

Responsibilities

Key Responsibilities

• Support the planning and delivery of a portfolio of events, working closely with the Senior Events Manager and wider Events team.
• Support event timelines, project plans, meetings and project documentation, ensuring key deadlines are met.
• Build positive relationships with internal teams and external stakeholders, including suppliers, venues, sponsors, judges, speakers, entrants and delegates.
• Support the coordination of judges, speakers, entrants and delegates, including managing communications and event information.
• Assist with the planning and administration of Awards judging processes and other event activities.
• Support event budgets, expenditure, revenue reconciliation and general financial administration, working with Finance and Management Accounts where required.
• Assist with resolving booking, invoice and payment queries and maintaining accurate financial records.
• Support the creation and maintenance of event microsites, registration platforms and other event content.
• Coordinate and support marketing activity across relevant channels, working with Marketing, Editorial, Telemarketing and external suppliers.
• Prepare and coordinate event materials, including entry packs, delegate information, promotional materials and other event communications.
• Support event logistics, including venue requirements, catering, dietary requirements, Health & Safety and risk assessment documentation.
• Support the delivery of events and provide administrative and operational assistance to Event Managers and the wider Events team where required.
• Maintain accurate event records, competitive databases and lists of potential judges and speakers.
• Support post-event activity, including certificates, trophies, surveys and archiving event materials.
• Apply Haymarket's sustainability and procurement principles across event planning and delivery.
• Undertake other reasonable duties in support of the Events team and wider business.

Key Relationships

You will work closely with the Senior Events Manager, wider Events team, Editorial, Commercial, Marketing, Telemarketing, Design and Creative teams, as well as senior brand stakeholders. Externally, you will build relationships with event venues, suppliers, sponsors and commercial partners, judges, speakers, entrants, finalists, delegates, clients and other event stakeholders.

Skills / Experience / Knowledge / Minimum Criteria

Knowledge

• An interest in events and enthusiasm for developing a career in event management.
• Knowledge or understanding of B2B industries, markets or audiences would be beneficial.
• An understanding of the importance of organisation, attention to detail and meeting deadlines.
• Good written and spoken English.
• An awareness of the importance of delivering a positive experience for audiences, clients and stakeholders.

Skills

• Strong organisation and time management skills, with the ability to manage multiple priorities.
• Good attention to detail and accuracy.
• Clear and confident written and verbal communication skills.
• Ability to build positive relationships and work collaboratively with a range of stakeholders.
• Proactive and adaptable approach, with a willingness to learn and take on new responsibilities.
• Good IT skills and confidence learning new systems and software.
• Ability to remain calm and organised when working in a busy, fast-paced environment.

Experience

• Experience in events, administration, marketing, media, hospitality or a similar environment would be beneficial but is not essential.
• Experience of working as part of a team and managing competing priorities is desirable.
• A degree is not required; relevant qualifications, education or equivalent experience will be considered

About You

• Enthusiastic about events and keen to develop a career in event management.
• Organised, reliable and able to manage multiple priorities and deadlines.
• Detail-focused, with a commitment to accuracy and high-quality work.
• Proactive, positive and willing to get involved and support the wider team.
• A confident communicator who enjoys building positive relationships.
• Adaptable and comfortable working in a busy, fast-paced environment.
• Curious and willing to learn, take feedback and develop new skills.

  What Success Looks Like

  How will success in this role typically be measured?

  • Events are well organised, delivered to agreed timelines and supported to a high standard.
  • Project information, documentation and financial administration are accurate and kept up to date.
  • Internal and external stakeholders receive clear, timely and professional communication.
  • Marketing, event materials and logistical requirements are coordinated effectively and delivered on time.
  • You provide reliable and proactive support to the Senior Events Manager and wider Events team.
  • You demonstrate Haymarket's values and sustainability principles in your day-to-day work.
  • You build your knowledge and confidence in event management and take on increasing responsibility as your experience develops.

  Additional Information

  Why work with us at Haymarket?

  Haymarket Media Group values its people and strives to shape a better future with remarkable content. From paid content and subscription services; to integrated advertising and content marketing packages. We deliver market-leading branded experiences that inspire great decisions. From data and digital information solutions to live events, awards and professional education services.

  Our benefits include:

  Our Company benefits:

  • 25 days holiday per year excluding bank holidays (increasing 1 day per year of service up to 30 days)
  • Work from anywhere in the world for up to 3 weeks of the year with our 'Work from Anywhere' days
  • Flexible working hours (core hours from 10-3) allowing you the flexibility to adapt your work schedule to your personal commitments
  • Generous contributory pension scheme
  • Health Cash Plans: With our health cash plans, you can access a range of healthcare benefits, including coverage for medical expenses, dental care, optical services, and more

  Disability Confident Employer

  We are a Disability Confident employer and offer guaranteed interviews to all disabled applicants who meet the above minimum criteria.

  To be considered as part of this initiative, please ensure you indicate if you have a disability when applying for the post. If you need any reasonable adjustments to enable you to fully participate in the recruitment process, please contact us at [e-mail].

  More about Haymarket

  Working here means being part of a commitment to shaping a better future. As a proudly Certified B Corp, we are part of a global movement of businesses acting as a force for good. Haymarket Impact is focused on making a positive difference globally, guided by the United Nations Sustainable Development Goals and intertwined with an unwavering commitment to equity, diversity, and inclusion. This commitment to balancing profit with purpose is deeply embedded in our culture, reflected in our values of Integrity, Respect, Creativity, Innovation, and Expertise.

  We invest heavily in our people. From professional development and internal training to mentorship and coaching. Our certified Disability Confident status has fostered an environment where all employees feel supported, valued, and can ask for workplace adjustments without fear of judgment.

  Our valuable partnerships for good globally mean colleagues are always up for taking on a new charitable challenge, utilise their volunteering day and go out of their way to support their local communities.

  We know how important a healthy work-life balance is too. Our flexible hours and hybrid working model means employees are expected to be in the office at least three days a week and can work remotely for the remaining two. This means we thrive together when we collaborate in person, fostering stronger connections and creativity, but still allowing for flexibility outside of those times.

  As an equal opportunities employer, we are committed to ensuring all candidates have the same opportunity to succeed, regardless of sex, sexual orientation, marital status, race, colour, nationality, ethnic or national origin, religion, age, or disability. In line with our dedication to fairness and transparency, we are also proud to be a We Show the Salary employer, pledging to always include pay details on our job adverts.

  Join us and be part of award-winning teams and a culture that is truly unique - a place to grow, feel inspired, build a brilliant career and make a difference.