Events Coordinator

Oxford University Press; Oxford; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

Oxford University Press is seeking an Events Assistant for their OxfordAQA team. This role involves supporting the administration and delivery of high-quality international events. The ideal candidate will possess excellent communication skills, attention to detail, and proficiency in Microsoft Office. Join a hybrid workforce and enjoy competitive benefits!

Benefits

25 days holiday plus bank holidays

12% pension contribution

Loans and savings schemes

Travel to work schemes

Access to employee networks and societies

Discretionary annual payment

Qualifications

• Excellent written and spoken English required.
• Good understanding of GDPR regulations preferred.
• Experience in event administration appreciated.

Responsibilities

• Support the administration and delivery of OxfordAQA’s events.
• Prepare event materials and content.
• Facilitate and host online meetings.

Skills

Interpersonal skills

Communication

Attention to detail

Microsoft Office

Data processing

Tools

Adobe Creative Suite

Canva

Power BI

Microsoft Lists

Power Automate

Job description

OxfordAQA is a rapidly expanding international exam board, made up of a collaboration of Oxford University Press and AQA, offering International GCSEs and A-levels to schools outside the UK. OxfordAQA runs a varied portfolio of high-quality international events for OxfordAQA, including promotional launch events, subject-specific in-person workshops and professional development webinars. Find out more.

About the Role

This role sits in the OxfordAQA marketing team, working alongside the Events Manager and Assistant Events Manager and reporting to the Head of Marketing and Events. You will support the administration and delivery of OxfordAQA’s rapidly growing events portfolio to ensure it meets our strategic objectives and achieves maximum return on investment.

A typical day in this role might include a selection of the following: preparation of event materials, content and follow-up resources; data manipulation; facilitating and hosting online meetings between examiners and customers; communication with customers by email; assisting in the preparation of travel plan for trainers and event-related website maintenance. There will also be an expectation to support the wider OxfordAQA Events and Marketing Teams as needed in other tasks.

We operate a hybrid working policy that requires a minimum of 2 days per week in the Oxford office.

About You

Essential:

• High quality interpersonal skills
• Excellent communication skills, with high quality written and spoken English
• Excellent attention to detail, particularly around data handling, crafting communications and proofreading
• Well-rounded knowledge of and experience using Microsoft Office products (Word, PowerPoint, Excel)
• Good understanding of how to process and present data efficiently in Microsoft Excel

Desirable:

• Experience with graphic design tools (Adobe Creative Suite/Canva/Adobe Express etc.)
• Understanding of GDPR regulations
• Experience using Microsoft Lists, Power Automate and Power BI
• Experience with web content management and/or video editing
• Experience related to event administration

Benefits

We care about work/life balance here at OUP. With this in mind we offer 25 days’ holiday that rises with service, plus bank holidays and Christmas closure (3-days) and a 35-hour working week. We are open to discussing flexibility in respect to working patterns, dependent on role. We also have a great variety of active employee networks and societies.

We help make your money go further by contributing to your pension up to 12%, offering loans and savings schemes through our partnership with Salary Finance, in addition to travel to work schemes and access to a wide range of local discounts.

This role comes with the added benefit a discretionary annual payment.

Please see our Rewards and Recognition page for more information.