Events Coordinator

HCA Healthcare UK; Greater London; Hybrid; GBP 29,000 - 35,000; Full time

Job summary

A leading healthcare provider in London is seeking an Events Coordinator to join their dynamic team. The role is full-time, hybrid, and involves organizing events, coordinating with stakeholders, and managing digital platforms. Applicants should have strong organizational skills and experience in event administration. The position offers a competitive salary of up to £35,000 plus benefits.

Benefits

Comprehensive benefits package

Career progression opportunities

Qualifications

• Strong organisational and communication skills.
• Experience in event coordination or administration.
• Confidence using digital platforms (Teams, Webex, Eventbrite, DotDigital).

Responsibilities

• Assist Events Managers with marketing for GP and AHP engagement programmes.
• Secure and support speakers for virtual events, manage IT troubleshooting.
• Assist with logistics and communications for live events.

Skills

Organisational skills

Communication skills

Experience in event coordination

Confidence using digital platforms

Project management

Tools

Microsoft Teams

Webex

Eventbrite

Job description

Overview

Job title: Events Coordinator - HCA Healthcare UK

Location: 2 Cavendish Square, London

Hours: Full time (Monday - Friday; flexibility required to cover out of hours and weekend events). Hybrid role, working 3 days in the office.

Salary: Up to £35,000 per annum, dependent on experience + excellent benefits

About the Role

HCA Healthcare UK is seeking a proactive and detail-oriented Events Coordinator to join our dynamic Events Team. This role plays a key part in delivering a strategic events programme that drives patient referrals and supports revenue growth across all HCA UK hospitals. You\'ll work closely with Events Managers and stakeholders across the business to ensure our events align with the strategic priorities of each facility and the objectives of hospital CEOs.

Above all else, we\'re committed to the care and improvement of human life. It\'s this guiding vision that influences everything we do at HCA UK.

What you\'ll do

• Assist Events Managers with marketing for GP and AHP engagement programmes
• Virtual Event Coordination - Secure and support speakers, ensuring they are well-prepared and manage IT and troubleshooting during events (Teams/Webex)
• Live Event Support - Assist with speaker, venue, and catering coordination, manage delegate communications and logistics and create and analyse post-event surveys
• Submit events for CPD accreditation and manage certification distribution
• Coordinate with Legal and Finance to onboard new suppliers
• Work with the in-house studio to produce promotional materials
• Support venue sourcing, travel arrangements, and stock control
• Manage the Events inbox, responding to queries within 24 hours
• Handle CPD certificate requests
• Manage the LFC Webinar Series, coordinating all aspects of delivery via Microsoft Teams
• Work closely with the marketing team and consultants to align with the LFC calendar, ensuring timely distribution of calendar invites and email automation in collaboration with the CRM team
• Chair each webinar to ensure smooth facilitation, professional delivery, and effective audience engagement

What you\'ll bring

• Strong organisational and communication skills
• Experience in event coordination or administration
• Confidence using digital platforms (Teams, Webex, Eventbrite, DotDigital)
• Ability to manage multiple projects and stakeholders
• A proactive, solutions-focused approach

Why HCA UK?

Originally founded over 50 years ago by Dr Thomas Frist, HCA has grown to be one of the world\'s leading healthcare providers. In the UK, we are one of the largest providers of privately funded healthcare and have invested in the latest treatments, technology, techniques, medication and facilities. We offer opportunities for career progression through internal and external courses, and we prioritise both mental and physical wellbeing.

As an Events Coordinator you\'ll be eligible for a comprehensive benefits package designed to support you and your family.

Culture and values

At HCA UK we believe exceptional care starts with our people. We celebrate the diverse perspectives each of us brings and believe that when you feel seen, heard and supported you can be at your best for our patients and colleagues. Our mission is to care for and improve human life and we live this through four core values:

• Unique and Individual