Events Coordinator

THE QUEENS' COLLEGE OF SAINT MARGARET AND SAINT BERNARD IN THE UNIVERSITY OF CAMBRIDGE; Cambridge; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

On-site parking

Free meals during working hours

Gym access

Free annual flu vaccination

Physiotherapy access

Discretionary bonus scheme

Birthday day off

Job summary

Queens’ College is seeking an Events Coordinator to join the Conference & Events Department in Cambridge. The role focuses on administering all Catering & Conference room bookings and events, delivering a high standard of hospitality and service.

The ideal candidate will have GCSEs, strong Microsoft Office skills, and proven event management experience, with excellent communication and attention to detail. Flexible to work occasional evenings and weekends as required.

Qualifications

• GCSE level or equivalent incl English and Maths or demonstrable equivalent experience.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, email).
• Strong planning, organisational and administrative abilities.
• Excellent verbal and written communication with customers at all levels.
• Experience in event management and a customer-facing role.
• Reliable, proactive and adaptable to changing priorities.
• Able to work alone and as part of a team.
• Experience creating engaging content for social media.

Responsibilities

• Administer Catering & Conference room bookings and events.
• Ensure professional and efficient service at all times.
• Provide the highest level of hospitality to customers and clients.
• Collaborate with Catering Department to support operational activities.
• Assist with outreach content and engagement as required.

Skills

MS Office proficiency

Planning & organisational skills

Verbal & written communication

Customer-facing experience

Teamwork

Content creation for social media

Reliability & adaptability

Evenings & weekends availability

Independent & team work

Education

GCSE level including English & Maths

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Email

Job description

Queens’ College is seeking an Events Coordinator to join their Conference & Events Department. This position has become available following the promotion of the current postholder, creating a rare opportunity to join our well-established team.

This is an integral role within the Catering Department, dealing with administration of all Catering & Conference room bookings and events, ensuring a professional and efficient service is provided at all times, and the highest level of hospitality service is offered to all customers and clients.

We welcome applications from candidates who can demonstrate the following essential skills and experience:

• Educated to GCSE level or equivalent, including English Language and Maths; or demonstrable equivalent experience.
• Must be an accomplished PC user, have proficient keyboard skills and a sound working knowledge of Microsoft Office applications, particularly Word, Excel, PowerPoint and email
• Efficient and effective planning and organisational skills are required, together with strong administration skills and a high level of attention to detail
• Excellent verbal and written communication skills, with the capability to communicate and engage effectively at all levels, including the ability to deal with difficult customers/situations sympathetically and professionally
• A motivated and proactive person with experience in event management, and confidence in a customer-facing role
• Reliability, positive and professional approach to work, adaptability to changing priorities and the ability to manage competing demands are essential assets for this post
• Able to work alone and as part of a team
• Be committed to delivering a consistent, high quality professional customer service, striving to exceed our customers’ expectations at every opportunity
• Experience creating engaging content for social media, whether in a professional role, for a business, a society, or a personal project with an established audience
• Able to work occasional evenings, weekends and Bank Holidays as required by the needs of the role.

For further information about the role, please refer to the job description.

Salary and Benefits:

• Salary range: Highly competitive
• Type of contract: 40 hours per week, permanent. Due to the nature of the post, the postholder will be required to work occasional evenings, weekends and Bank Holidays to support events and operational activities. Time off in lieu (TOIL) will be provided.
• Defined Benefit Pension Scheme: The Cambridge Colleges Federated Pensions Scheme (CCFPS)
• Holiday entitlement: 26 days’ annual leave plus public holidays (34 days in total)
• We currently offer a range of discretionary staff benefits, including:

• • One free meal during working hours
  • On-site parking (subject to availability)
  • Free access to sporting facilities, including on-site gym
  • Free annual flu vaccination
  • Free access to physiotherapy
  • Subsidised sports and social events
  • Annual loyalty service award, additional holiday entitlement and a day off every year for your birthday (subject to qualifying periods)
  • Discretionary bonus scheme (subject to eligibility and scheme rules)
  • Discounted membership of dental or medical insurance
  • Access to University Card, which also offers discounted travel on the Universal ‘U’ bus

The closing date for applications is Thursday, 15 October 2026. We anticipate interviews to be held at Queens’ shortly after.

As part of our recruitment process, we are required to verify the right to work in the UK before employment begins.