Events Assistant

Royal Geographical Society (with IBG); Greater London; Hybrid; GBP 27,000 - 28,000; Full time

Benefits offered by this job

Flexi time

Home working option

Annual leave 25 days

Life Assurance

Cycle to work

Employee assistance

Job summary

The Royal Geographical Society (with the Institute of British Geographers) is seeking an Events Assistant to support the Venue Hire team with administrative tasks, sales, planning and delivery of events and exhibitions for external clients.

The role is permanent, full-time (35 hours per week) with a 27k salary and hybrid working options: work from home one or two days a week, depending on the event schedule; based in Kensington, London, with a 25-day annual leave allowance plus benefits.

Responsibilities

• Provide administrative support to the Venue Hire team.
• Handle client communication via phone, email, and in person.
• Process database input for room bookings.
• Create and set up displays for events.
• Raise customer invoices.
• Support internal event planning and general office tasks.

Job description

Location: South Kensington, London SW7 (Option to work from home one or two days a week, dependent on the event schedule)

Hours: Full Time. 35-hour working week

Contract: Permanent

Salary: £27,012 - £27,676 per annum, depending on experience and qualifications

About Us:

The Royal Geographical Society (with the Institute of British Geographers) is the learned society and professional body for geography and geographers. It is also a charity and a membership organisation. The Society was founded in 1830 and has been one of the most active of the learned societies ever since. It was pivotal in establishing geography as a teaching and research discipline in British universities and continues to play a key role in geographical and environmental education.

About You and the Role

As part of a small team, the Events Assistant will support the Venue Hire team with general administrative tasks, sales, planning and delivery of events and exhibitions for external venue hire clients as well as support Society colleagues with internal event planning.

The post holder will primarily be expected to provide efficient and accurate administrative support to the Venue Hire team. This includes:

• Communication in writing, on the phone, by email and in person with clients; setting up Collections showcase displays;
• Filing;
• Database input (room booking system);
• Displays;
• Customer invoicing; and
• Other administrative support to enable a smooth and efficient office.

Salary and Benefits:

This is a permanent, full-time post subject to successful completion of a probationary period of three months. The salary range for this post is £27,012-£27,676 per annum depending on experience and qualifications. The post is based in Kensington, London.

There are a range of benefits at the Society which include the following:

• 35-hour working week with Flexi time, dependent on the business needs.
• Option to work from home one or two days a week, dependent on the event schedule.
• 25 days annual leave per annum plus public bank holidays.
• Society closure between Christmas and New Year, in addition to the basic annual leave allowance.
• Group Life Assurance at four-times basic annual salary.
• Cycle to work scheme.
• Free 24-hour Employee Assistance helpline with available counselling support.

Applications must be received by 9.30 am Tuesday 20 October 2026.

Interviews are planned to take place in the week commencing 26 October.

The Society aims to be an equal opportunities employer.

Applicants must have the right to work in the UK. The Society is unable to offer work visa sponsorships.