Events and Communications Officer

The Care Workers Charity; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

The Care Workers Charity seeks a proactive individual to manage events and support recruitment for the Martingale Scholarship programme. The role involves leading event coordination, ensuring high standards for all gatherings, and working collaboratively to enhance recruitment efforts.

Benefits

27 days annual leave plus bank holidays

Full office closure between Christmas and New Year

Flexible working approach

11% contribution to workplace pension scheme

Qualifications

• Experience in events delivery.
• Right to work in the UK.
• Hard working, detail oriented, and systematic.

Responsibilities

• Lead and quality assure events for Martingale.
• Grow partnerships for recruitment and manage logistics for Assessment Centres.
• Create high-quality content for social media and newsletters.

Skills

Event management

Communication

Budget management

Detail orientated

Project management

Tools

CRM

Job description

About the Role:

As the Foundation starts supporting its third cohort of Scholars, we need an organised, communicationsfocused and proactive individual to grow our capacity in two significant areas of our work: our regular in-person events, and our recruitment and assessment process.

You will take the lead on, and quality assure, all Martingale events including our Welcome Dinner for newScholars at the Royal Society, autumn assessment centres, regular training days for Masters and PhDstudents, our week-long summer residential retreats for Scholars, as well as events for current andpotential funders and other stakeholders. You will also help secure high-profile speakers from relevantindustries. While these events will be delivered in collaboration with other members of the team, you willbring your event management expertise to drive forward planning and delivery, and ensure these events areof the highest standards for Scholars and stakeholders.

You will also play a vital role in Martingale’s recruitment and admissions work. You will be line-managed bythe Communications Manager and will support in the dissemination of Martingale recruitment materials torelevant universities, student societies, charities and learned societies, to ensure a high number ofapplications to the Martingale Scholarship programme. You will also work closely with the ProgrammeManager and Programme Officer to deliver well-run assessment centres and programme events acrossEngland and Scotland. You will also support the Communications Manager through producing high-qualitycontent relating to Martingale events, to be distributed through our social media channels.

Key Responsibilities:

Event management

• Research and secure high-quality external venues for Martingale events, and work effectively withteams at those venues to ensure events are delivered within budget and to a high standard
• Liaise closely with colleagues on event purpose, scope, and intended outcomes, and plan effectivelyusing Martingale’s CRM and other project management tools as necessary
• Be the key point of contact for all events, including briefing colleagues and externals to ensure roles and responsibilities are clear
• Where necessary, work with the Team Administrator to ensure travel and accommodation isbooked for staff, Scholars, and stakeholders
• Research and recommend high-profile speakers for Martingale events, acting as key contact for allspeakers and trainers for events
• Conduct evaluation including post event debriefs and appropriate communication materials
• Lead on event wrap-up and embed learnings into future event planning

Recruitment and assessment

• Grow partnerships with relevant contacts to support our recruitment, including researching andconnecting with appropriate organisations who are mission aligned or may have suitable alumni forMartingale Scholarships
• Disseminate materials on Martingale’s Scholarships to appropriate external stakeholders
• Help manage enquiries sent through to our social media platforms
• Work closely with the Programmes Team to book venues for Assessment Centres, and supportwith all logistics including schedules for assessors and candidates, ensuring a positive firstimpression of the Foundation for potential future Scholars

Communications

• Deliver effective communication in line with organisational strategy
• Create high-quality content on Martingale events for dissemination through our social mediachannels, website and newsletter
• Manage Martingale’s collaboration with community engagement partners: Axiom Maths, In2Science,and The Brilliant Club

General

• As duties and responsibilities change, the job description will be reviewed and amended inconsultation with the post holder.
• The post holder will carry out any other duties as are within the scope, spirit and purpose of therole as requested by the line manager.

Key Requirements:

Qualification Criteria

• Experience in events delivery
• Right to work in the UK

Experience and skills

• Delivering events and / or recruitment activities.
• Budget management in relation to high profile events.
• Liaising with external venues and suppliers.
• Managing multiple projects/workstream and priorities simultaneously, while maintaining attention todetail and meeting deadlines.
• Excellent communication skills, both written and verbal, with the ability to effectively communicate withdiverse audiences. Experience communicating with university students, staff and academics is desirable.
• Hard working, detail orientated, and systematic.
• Working in a fast-paced working environment and/or a growing organisation.
• Producing well written content for newsletters and other channels.
• Social mobility expertise based on real-word experience of delivering social mobility initiatives, with astrong preference for experience improving social mobility in higher education (desirable)
• Experience using a CRM (desirable)

Personal Characteristics

• A commitment to Martingale’s mission to support postgraduate students from low-socioeconomicbackgrounds.
• Friendly and personable, able to build rapport and trusting relationships with applicants, Scholars andother stakeholders.
• Creative and consistently seeking new opportunities for the organisation.
• Excellent time management and ability to prioritise tasks independently.
• Comfortable working in a rapidly growing and changing organisation with a degree of ambiguity – confident to create processes and ways forwards where they might not yet exist.
• Hard working, adaptable, detail orientated, and systematic.
• Inquisitive and curious, someone who wants to understand their colleagues’ work, learn from thosearound them, and develop themselves professionally.

Benefits

• 27 days annual leave plus bank holidays, rising to 29 days after two years of service and to 30 days after3-years’ service. This entitlement is pro rata for part time employees. This entitlement excludes bankholidays.
• Full office closure between Christmas and New Year.
• A flexible approach to working with understanding and consideration for work life balance and personalcommitments.
• As an PV employee, you will have the opportunity to be part of the TPT (The Pension Trust) scheme, ourworkplace pension scheme where we make an 11% contribution; you are not required to contributetowards this scheme unless you choose to.