Events Administrator

InVentry

Leeds

On-site

GBP 23,400 - 28,600

Full time

14 days+

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Benefits offered by this job

Competitive salary up to £26k

Documented 121s for career planning

Private healthcare

Free on-site parking

Job summary

A leading tech company in Leeds is seeking an organised Events Administrator to join their Marketing Team. You will play a key role in planning and coordinating events, managing bookings, and liaising with various teams to ensure successful delivery. This entry-level position offers a competitive salary up to £26k, private healthcare, and opportunities for professional growth in a fast-paced environment.

Qualifications

Proven experience supporting or coordinating events.
Excellent organisational skills to manage multiple priorities.
Confident communicator with great interpersonal skills.

Responsibilities

Plan, coordinate, and deliver events.
Negotiate rates and deals with event contacts.
Create event campaigns/projects and manage booking forms.

Skills

Organisational skills

Communication skills

Attention to detail

Creativity

Job description

InVentry is the market leader in staff, visitor, and contractor management, trusted by over 10,000 organisations. Over the years and as our team has grown, we’ve become the market leaders for sign-in and visitor management solutions, culminating in being named in the Deloitte Global fastest 500 growing companies in technology from Europe, the Middle East and Africa, the Northern Tech Awards Top 100 Fastest Growing Companies and being recognised among the LDC Top 50 Most Ambitious Business Leaders.

Role Description

We’ve got an exciting opportunity for an organised and proactive Events Administrator to join our buzzing Marketing Team! As part of the team that brings our brand to life, you’ll play a key role in planning, coordinating and delivering events that connect us with customers, showcase our story and support our marketing campaigns. It’s a fast-paced, fun and collaborative environment - and with the business growing quickly, there’s never been a better time to get involved, build your experience, and make your mark!

Event Booking and Coordination

Book new and existing Sign in & Exhibitor events, liaising with event managers and the sales team to evaluate event details and costs to decide on bookings.
Negotiate favourable rates/deals with event contacts to ensure it is cost effective to attend.
Create event campaigns/projects on CRM, raise purchase orders, complete booking forms, and generate calendar invites.
Manage which account managers/resellers will attend events.
Liaise with event contacts to determine specific setups for their events.

Lead Generation & Feedback forms

Create lead generation forms linked to the CRM for exhibitor events.
Send feedback forms post event to account managers and collate data for future reference.

Collaboration and Logistics

Liaise with the Junior Graphic Designer to develop custom event skins.
Co‑ordinate with the Configuration team on event kit setups and the Warehouse Lead on the delivery and collection of kits.
Send custom event invites using the Event Manager system.
Monitor kit collections and arrange recollections as necessary.
Manage event merchandise stock levels and co‑ordinate event stock refreshes.

Desired skills and experience

Proven experience supporting or coordinating events, ideally within a marketing or communications team
Excellent organisational skills with the ability to manage multiple priorities and deadlines
Confident communicator, both written and verbal, with great interpersonal skills
Strong attention to detail and a proactive, can‑do attitude
Comfortable working with suppliers, venues and internal teams to ensure smooth delivery
Creative flair and an eye for brand consistency across event materials and experiences
Flexibility to occasionally travel or support events outside of standard hours

What You’ll Get From Us