Events Admin Intern – Exhibitions (Placement Year)

William Reed; City Of London, Brighton; On-site; GBP 20,000 - 23,000; Full time

Benefits offered by this job

25 days annual leave

Hybrid and agile working

Enhanced pension contributions

Life assurance

Group Income Protection

Health and wellbeing resources

Job summary

William Reed is seeking a placement-year Events Admin Assistant to join the Exhibitions team for 2027-28. Based in London or Brighton, you will help plan and execute UK Food & Drink Shows and The London Coffee Festival, ensuring precise records, smooth communications, and strong customer service.

The role involves supporting contract processing, data upkeep, designer collaboration in Illustrator, and on-site office management at events, with up to four nights away.

Qualifications

• Currently studying a university course with a placement year (2027-28).
• Excellent time management and organisational skills.
• Strong administration skills with great attention to detail.
• Demonstrate the ability to meet strict deadlines and work under pressure.
• Proficient IT skills including MS Office (Word, Excel).
• Willingness to travel and support onsite at the events.

Responsibilities

• Processing and amending contracts.
• Maintaining accurate and up-to-date records in our database.
• Keeping the sales plan up-to-date on Illustrator and assisting the sales team with their requirements.
• Delivering a high standard of customer service and handling general enquiries.
• Updating exhibitor lists on our websites.
• Sending out general correspondence for the shows and Adobe emails for the sales team.
• Chasing forms from exhibitors' manuals.
• Collating food sampling forms and Insurance documents.
• Auditing contracts and floorplans.
• Creating designs for event passes, exhibitor invitations and leaflets.
• Keeping sales ledgers and operations logs up-to-date with accounts.
• Conducting regular monetary auditing.
• Providing general administrative support for the shows.
• Managing the sales office or organizing the office on-site at events (up to 4 nights away in April & May 2027).

Skills

Time management

Organisational skills

Attention to detail

Communication skills

Teamwork

MS Office

Education

Currently studying a university course with placement year

Tools

Illustrator

Job description

William Reed is seeking a placement-year Events Admin Assistant to join the Exhibitions team for 2027-28. Based in London or Brighton, you will help plan and execute UK Food & Drink Shows and The London Coffee Festival, ensuring precise records, smooth communications, and strong customer service.

The role involves supporting contract processing, data upkeep, designer collaboration in Illustrator, and on-site office management at events, with up to four nights away.