Event Project Manager

ZipRecruiter; London; Hybrid; GBP 45,000 - 70,000; Full time

Job summary

A leading global recruitment specialist is seeking an experienced Event Project Manager for a 12-month contract in Shoreditch (Hybrid). You will oversee all aspects of event planning and execution, ensuring successful collaboration across teams and managing project risks. The ideal candidate possesses strong organizational skills and excels in a fast-paced environment, with a passion for delivering outstanding events.

Qualifications

• At least 5 years of project management experience with large-scale projects.
• Strong focus on processes and ability to thrive in demanding situations.

Responsibilities

• Lead the planning, coordination, and execution of complex events.
• Build and manage detailed project plans and delivery schedules.
• Collaborate with cross-functional teams to align on deliverables.

Skills

Planning

Scheduling

Multitasking

Communication

Organizational Skills

Risk Management

Tools

Workfront

Job description

Job Description

We are a Global Recruitment specialist that provides support to the clients across EMEA, APAC, US and Canada. We have an excellent job opportunity for you.

Role: Event Project Manager

Location: Shoreditch (Hybrid)

Duration: 12 months contract

The Opportunity

• We are seeking an experienced and highly organized Event Project Manager to lead the planning, coordination, and execution of complex, high-impact events.
• In this role, you will play a critical part in bringing events to life — serving as both a strategic partner and the operational backbone that ensures every element comes together smoothly. From initial concept through post-event wrap-up, you will oversee timelines, manage partners, and drive flawless execution.
• This is a dynamic opportunity for a proactive professional who thrives in fast-paced environments. You have a strong passion for logistics, clear communication, and a commitment to excellence in delivery. Your ability to manage multiple priorities while maintaining attention to detail sets you apart.
• If you are motivated, meticulous, and take pride in prioritizing memorable events with precision — we would be pleased to hear from you.

What you'll Do

Project Planning & Timeline Management

• Build and maintain detailed project plans and delivery schedules using Workfront (or similar PM tools), ensuring clear task ownership, deadlines, and dependencies.
• Develop and manage master timelines, Gantt charts, and workback schedules to support project visibility and tracking across partners.
• Ensure resource allocation, capacity planning, and task prioritization align with strategic goals.

Cross-Functional Coordination

• Collaborate with cross-functional teams (creative, content, marketing, design, and delivery) to gather requirements, set timelines, and align on deliverables.
• Facilitate regular planning and status meetings, providing clear updates and maintaining strong communication channels across teams.
• Manage collaborator expectations and foster alignment through proactive updates and blocking issue of risks or delays.

Risk, Issues & Dependency Management

• Identify potential project risks and blockers early, implementing mitigation strategies and advancing critical issues to leadership as needed.
• Track interdependencies across workstreams to ensure timely execution and continuity of deliverables.
• Maintain risk registers and contingency plans to safeguard delivery outcomes.

Reporting & Process Optimization

• Lead weekly project reporting, including timeline progress, risks, and resource planning insights.
• Contribute to process improvement initiatives by documenting lessons learned, optimizing workflows, and supporting the development of standard processes for project delivery.

What you need to succeed

• Strong planning, scheduling, and multitasking skills to manage complex project timelines effectively.
• Confident user of project management software Workfront
• Excellent communicator with natural organizational abilities to coordinate across teams
• Strong focus on processes, with the ability to adjust and thrive in demanding situations.
• Experience in events, production, logistics, or agency environments is but not mandatory.
• at least 5 year of project management large scale projects

If you are interested in this position and would like to learn more, please send through your CV and we will get in touch with you as soon as possible. Please note, candidates are often Shortlisted within 48 hours.