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Event Project Manager

Aquent

London

On-site

GBP 42,000 - 48,000

Full time

6 days ago

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Job summary

Aquent is seeking an experienced Event Project Manager to oversee the planning and execution of high-impact events. This role requires a proactive professional with at least 5 years of project management experience, strong multitasking abilities and excellent communication skills. The successful candidate will handle timelines, coordinate teams and manage risks, ensuring the seamless execution of events from conception to conclusion.

Qualifications

Experience in managing complex project timelines effectively.
Strong focus on processes and risk management.
Proficient in utilizing project management software.

Responsibilities

Oversee planning, coordination and execution of complex events.
Manage multiple priorities while maintaining attention to detail.
Drive collaboration across cross-functional teams.

Skills

Project Planning

Timeline Management

Multitasking

Communication

Logistics

Education

5 years of project management experience

Tools

Workfront

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Working hours: 35-hour week

Our client is seeking an experienced and highly organised Event Project Manager to lead the planning, coordination, and execution of complex, high-impact events.

In this role, you will play a critical part in bringing events to life serving as both a strategic partner and the operational backbone that ensures every element comes together smoothly. From initial concept through post-event wrap-up, you will oversee timelines, manage partners, and drive flawless execution.

This is a dynamic opportunity for a proactive professional who thrives in fast-paced environments. You have a strong passion for logistics, clear communication, and a commitment to excellence in delivery. Your ability to manage multiple priorities while maintaining attention to detail sets you apart.

What You’ll Do

Project Planning & Timeline Management

Build and maintain detailed project plans and delivery schedules using Workfront (or similar PM tools), ensuring clear task ownership, deadlines, and dependencies
Develop and manage master timelines, Gantt charts, and workback schedules to support project visibility and tracking across partners
Ensure resource allocation, capacity planning, and task prioritisation align with strategic goals

Cross-Functional Coordination

Collaborate with cross-functional teams (creative, content, marketing, design, and delivery) to gather requirements, set timelines, and align on deliverables
Facilitate regular planning and status meetings, providing clear updates and maintaining strong communication channels across teams
Manage collaborator expectations and foster alignment through proactive updates, and address issues of risks or delays promptly

Risk, Issues & Dependency Management

Identify potential project risks and blockers early, implementing mitigation strategies and escalating critical issues to leadership as needed
Track interdependencies across workstreams to ensure timely execution and continuity of deliverables
Maintain risk registers and contingency plans to safeguard delivery outcomes

Reporting & Process Optimisation

Lead weekly project reporting, including timeline progress, risks, and resource planning insights
Contribute to process improvement initiatives by documenting lessons learned, optimising workflows, and supporting the development of standard processes for project delivery

What You Need To Succeed

Strong planning, scheduling, and multitasking skills to manage complex project timelines effectively
At least 5 years of project management experience on large-scale projects
Confident user of project management software Workfront
Excellent communicator with natural organisational abilities to coordinate across teams
Strong focus on processes, with the ability to adjust and thrive in demanding situations
Experience in events, production, logistics, or agency environments is preferred but not mandatory
This role is open for a limited time. Next steps will be shared with shortlisted candidates ASAP. Due to the high volume of applicants, we may be unable to reply to each applicant individually. Thank you for taking the time to apply.

Client Description

A multinational cloud-based software company specialising in a series of products designed to drive creative innovation across multimedia. Used by millions around the world for personal and professional use across all industries.

Aquent is dedicated to improving inclusivity & is proudly an equal opportunities employer. We encourage applications from under-represented groups & are committed to providing support to applicants with disabilities. We aim to provide reasonable accommodation for any part of the employment process, to those with a medical condition, disability or neurodivergence.

Seniority level

Seniority level
Mid-Senior level

Employment type

Employment type
Temporary

Job function

Job function
Project Management and Information Technology
Industries
Staffing and Recruiting

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